Copyright 1992, University of North Florida (Thomas G. Carpenter Library) LUIS: Library User Information Service UNIVERSITY OF NORTH FLORIDA LIBRARY Jacksonville, Florida August, 1992 * INTRODUCING LUIS LUIS (Library User Information Service) is a computer system which replaces the traditional library card catalog. In addition to providing the most current information on the Library's holdings, LUIS provides local information services and gateways or links to other systems. LUIS is available through terminals in the Library and on campus, through dial-up facilities, and through the Internet. Each library in the State University System maintains its own separate database within the LUIS structure. A combined union index may be searched by author and title. LUIS menus may differ for each institution. State University System of Florida Institutions: Florida A & M University, Tallahassee Florida Atlantic University, Boca Raton Florida International University, Miami Florida State University, Tallahassee University of Central Florida, Orlando University of Florida, Gainesville University of North Florida, Jacksonville University of South Florida, Tampa University of West Florida, Pensacola Indexes and abstracts on LUIS permit you to locate citations for periodical articles in journals, magazines, report literature, and newspapers, including The Florida Times-Union and the UF Alligator. UNF subscribes to many, but not all, of the periodicals indexed. For eligible library cardholders, articles not available in the UNF Library may be requested through interlibrary loan. There may be a charge for interlibrary loan service. The Library Request System (LIBHELP), available from LUIS, and through PROFS and CMS computer accounts, allows members of the UNF Community to request a variety of library services without having to make a trip to the Library. Through LIBHELP, a library user may ask a question, make a book purchase suggestion or request, forward a comment or complaint, place a hold on a book, or request a book or periodical article through interlibrary loan. You may also access the Library's guides and handouts online. LUIS is generally available from 8 a.m. to 1 a.m. weekdays and Saturdays, and 10 a.m. to 1 a.m. on Sundays. Established by the Florida Legislature, LUIS is installed at the Northeast Regional Data Center (NERDC) in Gainesville, Florida, and is administered by the Florida Center for Library Automation in Gainesville. (904) 392-9020 LUIS is available via remote access. Validation of a user's library card number may be required to access some services. Except for any long-distance telephone charges you may incur to dial Gainesville (Florida) or a FIRN node from a distant location, there is no charge for searching the LUlS system. Consult the Library's publication, LUIS: Remote Access Guide. UNIVERSITY OF NORTH FLORIDA LIBRARY, REFERENCE DEPARTMENT can help you with search strategies once you have accessed the LUIS system. (904) 646-2616 SUNCOM 861-2616 The Reference Department maintains a collection of guides for searching LUIS. The guides are available at the Reference Desk on the second floor of the Library or online through the Library Request System. * SEARCHING CATALOGS AND INDEXES While the LUIS command structure is common to all databases, each library defines the use of its local indexes, therefore making it difficult to search each institution the same way. The databases can be searched by author, title, subject, keyword, call numbers and certain code numbers. Types of searches are described in detail later in this guide. Read the screen before you start. If a menu screen is not displayed type START at the command line and press . This will clear any previous searches and display the LUIS menu listing the catalogs and indexes available. You may need to select a higher level menu than the one displayed. Select the database or service from the menu by typing the number of your choice and pressing . The name of the database or the owning institution and the screen type will appear at the upper right corner of the screen. As you are searching, other information will appear at the top of your screen. This includes type of record (book, journal/magazine, etc.), search request, search results, and screen type. See SCREEN TYPES in this guide. System commands and the command line (NEXT COMMAND:) are at the bottom of the screen. See LUIS: Quick Reference for a summary of search commands. SEARCH RULES: * CONFIRM YOUR DATABASE. Check the top right corner of the screen before searching. * If you enter a single letter as search text, the system will not truncate but will search for a single letter. Single letter searches are not recommended. * A new search may be started from any screen. To review a search, type and ENTER> the letter r; your last typed search will redisplay. You may then edit and/or . * To change to another database and save the previous search, type LUIS or MENU n the command line and press . * Spelling must be correct. * Omit initial articles (a, an, the) in title searches. * Do not use abbreviations. * Spacing between words is necessary. * Capitalization is not necessary. You may use lowercase, uppercase or mixed case. * Punctuation is not required, except double dashes are required for subject subdivisions. Example: s=united states--history * The letter l and number 1 are not interchangeable. * The letter O and number 0 are not interchangeable. * You may enter partial terms (right truncation only). * Except for keyword, right truncation is always in effect. * A three letter minimum is required for a keyword truncation. Only one truncation may be used per keyword search. SYSTEM LIMITATIONS LUIS software imposes some restrictions and limitations: * LUIS stops searching when it reaches the first 5000 satisfiers. Using LUIS to provide statistical counts would not be advisable. * LUIS restricts access to many records used for internal or historical record keeping purposes. Only records coded for public access can be viewed. * The maximum number of truncations allowed in a keyword search is one. SCREEN TYPES HELP screens are available by simply typing and entering H. The system will provide a brief explanation of the screen that was originally displayed. Press to return to the original screen. Use the EXPLAIN command to display an EXPLAIN screen. Example: exp a will display an explanation of how to search by author. Exp exp will produce a list of commands and terms for which an explanation will be displayed when the exp command is used. Depending on the results of a search, you will encounter one or more screen types. From a GUIDE screen you must select the starting term for an INDEX screen. From an INDEX you select catalog RECORDS. See SYSTEM LIMITATIONS in this guide. GUIDE SCREEN. If more than 100 entries are found, a Guide screen will be displayed. Select from the guide screen(s) the number of the line which most closely matches the index term you wish to find. If there is no close match, go to subsequent screens (type and the letter f), or search again using a longer search term. Selection from a Guide screen will result in an Index screen. To move forward or backward through a Guide, type and g followed by a line number. Example: g100. You may also use F (forward) and B (back) to move one screen at a time. INDEX SCREEN. The first entry contains either the search string you keyed or corresponds to the line number entered from the Guide screen. The Index screen displays bibliographic records, subheadings, information notes and cross references (alternate headings). Select the line number of a record you wish to view. Be sure to view all relevant records BEFORE selecting a number corresponding to an entry listed under a "*SEARCH ..." caption (note Caution statement under SEARCHING BY AUTHOR). To move forward or backward through the Index, type and the letter i followed by a line number. Example: i50, or use F or B. RECORD. The LUIS citation is like a catalog card and contains information about the author, title, publisher, date, call number, library holdings and circulation status. Copy what you need for locating the material in the library. When displaying a citation record, you may type and the letter n to view the next record. Pressing on any screen will display more of the same information. Follow the instructions on the screen to return to the Index. BRIEF AND LONG VIEWS OF CATALOG RECORDS You have the option of a BRIEF VIEW (BR) or a LONG VIEW (LO) screen. BR provides basic information such as author, title and publisher. Location, call number and status are also given. LO gives comprehensive citation information. Brief version field labels are capitalized and right-justified. Long version field labels are lower case and left-justified. When you enter a database BR is the default. When you select a view and press the key, that view will remain in force until you change it or change databases. * SEARCHING BY AUTHOR Examples: a=alcott a=alcott l a=alcott louisa a=alcott louisa m a=international business machines cor Type a= followed by the author's last name, a space and the author's first name or initial, or as much of the author's name as you know. (Do not invert corporate names.) Press . If "*SEARCH UNDER" or "*SEARCH ALSO UNDER" entries are displayed, you may be given other forms of the author's name used in LUIS. Type and the line number for the name you choose. CAUTION: Selection of a "SEARCH UNDER" or "SEARCH ALSO UNDER" entry will result in the loss of your current bibliographic index screen, and LUIS will display a new bibliographic index screen corresponding to the new index entry. You cannot return to the previous index screen without rekeying a search for that entry. To recycle through your last search, type and enter r (to retrieve the last search term that was typed), edit the search term (if necessary), and press to reinitiate the search. *SEARCHING BY SUBJECT Searches using the s= are validated against the owning library's use of the Library of Congress Subject Headings. Subject access through other schemes is available in other databases. For example, the Florida Times Union Index database uses the New York Times subject headings and the ERIC Database uses ERIC descriptors. See a reference librarian for more information. Examples: s=accounting s=united states--history s=shakespeare wil s=international business mach s=bush george Type s= followed by all or a truncation of a subject heading. Press . Punctuation is not required, except double dashes are required for subject subdivisions. Example: s=united states-- history A name may be used as a subject when the work is about the named person or organization. If "*SEARCH UNDER" or "*SEARCH ALSO UNDER" entries are displayed, you will be given related terms used in LUIS. Type and the index line number for those headings AFTER you have viewed the relevant notes and bibliographic records listed on the current index screen. See CAUTION statement under SEARCHING BY AUTHOR. To view information notes provided for specific index terms, type and the index line number of the information note. *SEARCHING BY TITLE Examples: t=little t=little wom t=little women t=old man and the sea Type t= (for all titles) or tj= (for serials, journals and magazines only) followed by the title you wish to find. Omit initial articles (a, an, the) in all languages. Press . *TITLE SEARCH, SERIALS/PERIODICALS only. Examples: tj=people tj=people w tj=people weekly tj=journal of psychology tj=new york times The first screens that appear for journals, magazines, newspapers, and multi-volume book sets do not tell you which volumes or issues are available in the Library. Enter HO for holding information, current issue received and circulation status. Notation on current issues will appear before the LIBRARY HAS statement. Most recent receipts will display first. Type V and to return from the holdings screen to the record. *SEARCHING BY KEYWORD Examples: Keyword on the command line: k =big bend texas ks=bush george kt=florida five flags ka=kennan george Keyword screen: Type k and ==> computer? OR> ====AND==== ==> software A three letter minimum is required for a keyword truncation. Only one truncation is allowed per search. Keyword screen searching uses logical (Boolean) operators. See the library's publication LUIS: KEYWORD SEARCHING for more specific instructions. *BROWSE/DICTIONARY SEARCHES Examples: x=shakespeare x=rivers sx=arthritis On the Subject Guide and Index screens, all index terms (authors, titles and subjects) are presented in one alphabetic array. Using sx will produce an array of unified subject headings for those catalogs in which different types of subject headings are maintained. Use with caution! For reasons outlined below, your search term must be very specific. See SYSTEM LIMITATIONS in this guide. * The user must differentiate the resulting index entries as authors, titles, subjects, or information notes. * Using this mode, you may encounter headings that are obsolete or not currently used. * The same bibliographic record may be displayed in response to many terms. *SEARCHING BY CALL NUMBER For the purpose of shelflisting library holdings, different call number types are maintained in separate indexes. If you cannot find an entry in its logical index, be sure to search another index, e.g., "Other" (co=) index. Number indexes display a partial title. You may scroll forward or backward to view results. Examples: cd=(search text) Call number: Dewey only. NOT USED AT UNF. cl=(search text) Call number: Library of Congress only. Examples: cl=hg;4028;c4;h65;1972 cl=hg 4028 c4 co=(search text) Call number: Other/Local systems only. Examples: co=hg 115 959 (FASTCAT) co=hg co=1234 (Phonorecords) cs=(search text) Call number: Superintendent of Documents (SuDocs); UNF Documents Collection. Examples: cs=e;1;16 cs=e 1 16 cs=jax *SEARCHING BY STANDARD NUMBER Codes are assigned by publishers, vendors, cataloging utilities, and this Library to identify titles or specific items. Unlike other LUIS indexes, punctuation, spacing, and format must be entered exactly as it would appear in the index. Leading zeros must be expressed. nb=(search text) ISBN. Example: nb=0-00-192290-4 nc=(search text) Coden. Example: nc=regud4 ng=(search text) U.S. GPO Item number. Example: ng=199 nk=(search text) Local numbers and codes.Example: nk=jotam-society (UNF serials) nl=(search text) Library of Congress card number (LCCN). Example: nl=77-104323 no=(search text) Local and Cataloging Utility (OCLC) numbers. Examples:no=14311926 (OCLC number) no=ordr199008 (ordered books) np=(search text) Music publisher's catalog number. Example: np=kea 5030 nr=(search text) ISRN. Example: nr=006408100010 ns=(search text) ISSN. Example: ns=0000-0019 *SEARCHING INDEXES THAT A LIBRARY DOES NOT SUPPORT OR MAINTAIN While these alternate headings may appear in the various citation indexes, they may not be complete and may not be maintained or updated by the library or database owner. UNF does not maintain the following. sc=(search text) Children's Headings sm=(search text) Medical Subject Headings (MeSH)