I. OBJECTIVE & PURPOSE
To establish a
university policy for treatment of Title IV funds when a student withdraws from
II. STATEMENT OF POLICY
must comply with federal regulations which require institutions to determine
the amount of Title IV Aid a student earned as of the student’s withdrawal
date. Title IV aid recipients who withdraw from the university, either
officially or unofficially, from all classes before completing more than 60% of
the semester will have a percentage of their Title IV funds returned to the
U.S. Department of Education in accordance with §668.22.
Withdrawals from All
Courses in a Semester
a student notifies UNF that they are withdrawing from all of their courses in a
semester, the withdrawal date will be the date the student began UNF’s official
An unofficial withdrawal occurs when a student
stops attending all of the courses in a semester without officially
withdrawing/notifying UNF or if a student receives a combination of all
"F"s, "W"s (withdrawals), and/or "I"s
(incompletes) upon the completion of the semester.
If a student stops attending without officially
withdrawing, the last documented date of attendance will be the withdrawal
If all grades are a combination of "F",
"W" (withdrawal), and/or "I" (incomplete) the
student's professors will be asked to report the last date of attendance.
Based on this information, students may be required to repay the
"unearned" portion of their federal aid.
If a student's grades were all "F"s or
"I"s and the student never attended, the student will
be required to pay back the full amount of Title IV aid disbursed.
The Office of Student Financial Aid will make a determination of
the student’s withdrawal date no later than 30 days after the end of the
payment period. If the professor confirms the student began attendance in the
course but does not provide or confirm a last date of attendance, the
mid-point, or 50% date of the payment period will be used in the calculation.
withdrawal is the formal process of leaving the University and is not the same
as dropping all classes or withdrawing from all courses in a semester. The
withdrawal date will be the date the student began UNF’s official withdrawal
process in accordance with 2.0870P.
III. STATEMENT OF PROCEDURES
determine the amount of Title IV aid earned by the student, the Office of
Student Financial Aid will utilize the established federal formula which is
based on the number of calendar days in the semester (payment period) and the
number of days attended by the student prior to their withdrawal. The total
number of calendar days in the payment period includes all days within the
period that the student was scheduled to complete, excluding scheduled breaks
of at least five consecutive days. The difference between the amount of aid
earned and the amount of aid disbursed is used to calculate the amount the
student must repay.
Return Calculations and
the percentage of the payment period/period of enrollment the student attended
prior to withdrawing (days attended divided by total days in the period).
the amount of Title IV aid the student earned by multiplying the total Title IV
aid (other than Federal Work Study) for which the student was qualified by the
percentage of time enrolled.
the amount of Title IV aid that must be returned, if any, by subtracting the
amount of earned Title IV aid from the amount of disbursed Title IV aid.
applicable, determine whether the responsibility for returning funds is the
responsibility of the institution or the student. The institution must return
the lesser of:
amount of unearned Title IV aid, or-
amount of institutional charges that the student incurred for the payment
period/period of enrollment multiplied by the percentage of Title IV funds that
has not been earned by the student.
Title IV funds will be returned in the following order:
Direct Unsubsidized Loans
Direct Subsidized Loans
Direct Graduate PLUS Loans
Direct PLUS Loans (for parents)
Supplemental Educational Opportunity Grants (FSEOG)
& Afghanistan Service Grants (IASG)
will be notified of any overpayment within 30 days of the date the Office of
Student Financial Aid determined they withdrew. In accordance with Student
Financial Services Policy, the amount of unearned funds that are returned
to the U.S. Department of Education on the student’s behalf will be placed on
their accounts receivable at UNF. Registration activity and/or the receipt of
academic transcripts or diplomas will be prohibited until the funds are repaid
to the university. If these funds are not repaid, UNF will turn the charge(s)
over to a collection agency.
and Refund Policy is separate from the federal requirements governing the
return of unearned Title IV aid when a student withdraws. Whether or not a
student receives a tuition/fee refund has no bearing on the amount of unearned
Title IV aid that must be returned under this formula.
If it is
determined that a student who has withdrawn did not receive all of the Title IV
funds for which they earned, they may be entitled to a post-withdrawal
disbursement. Post-withdrawal disbursement (PWD) is calculated as follows:
PWD= [% of Title
IV aid earned x (Title IV aid that was
disbursed + Title IV aid that could
have been disbursed)] – total Title IV aid disbursed
Students will be
notified via their UNF e-mail account of their eligibility for post-withdrawal
disbursement(s) within 30 days of the date the Office of Student Financial Aid
determines they withdrew.
Example Return of Title IV (R2T4) Funds Calculation
Before R2T4 Calculations
Tuition Charges on Account
Housing Charges on Account
Meal Plan Charges on Account
Total Institutional Charges
Pell Grant Received
Direct Subsidized Loan Received
Direct Unsubsidized Loan Received
Total Aid Received
Refund to Student
- Fall semester is 115 days; Student stops attending all classes on the 46th day of the semester.
- Percentage of Aid Earned: 46/115=40%
- Percentage of Unearned Aid: 100%-40%=60%
After R2T4 Calculations
Earned Title IV Aid ($5638 x 40%)
Unearned Title IV Aid ($5638 x 60%)
Unearned Institutional Charges ($2500 x 60%)
Direct Unsubsidized Loan Returned
Direct Subsidized Loan Returned
Total Funds Returned by UNF
Outstanding loan amount the student must repay per the terms of the promissory note ($2750-1500)
- UNF is responsible for returning the lesser amount of Unearned Title IV Aid ($3382.80) and Unearned Institutional Charges ($1500).