Student Mentored Academic Research Team (SMART) Grants

SMART Grant Applications are accepted twice a year during the fall and spring terms. The deadline for fall term is the  third Friday in October and the deadline for spring term is the third Friday in March. Applications must be received online by 5:00 p.m. on the date they are due. 

SMART Grant applications deadline extended until March 23, 2016.  

 

Online forms have changed, so please be certain to utilize the worksheets when preparing your grant application and faculty recommendations.


 

SMART Grants are competitive grants awarded to undergraduate students and their faculty mentors who are engaged in collaborative scholarly endeavors. For purposes of these grants, scholarly projects are defined broadly. Students in the natural sciences or social sciences may be involved in empirical research whereas students in the arts and humanities may be involved in producing a portfolio of work. Students in engineering may be involved in a building project whereas students involved in computing sciences may be involved in writing a computer program. We encourage students from all disciplines to apply for funding.  

 

 

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Students:

 

  Undergraduates engaged in a collaborative scholarly project with a faculty member - check out this opportunity. Review the Guidelines & Instructions below to see if you qualify. Then use the application worksheet to prepare your grant application. The grant application must be written and prepared by the student applicant, but we encourage you to get feedback from your mentor before you submit your application. Be certain to work with your faculty mentor and get his/her recommendation.   
         
         
         
 

Faculty:

 

  Faculty members mentoring undergraduate students in research and other scholarship - check out this opportunity. Review the Guidelines & Instructions below to see if you and your student qualify. Then guide your student scholar in the preparation of a grant application. You can use the recommendation worksheet to prepare your recommendation.   
         
         
         
  Once you have completed your worksheets, submit your application & recommendation electronically.  If you would like to review the criteria used to evaluate applications, please click here.  


 

Guidelines & Instructions

Over the course of several years, the application process for these grants has become increasingly competitive whereas funding continues to remain the same. Applicants are therefore strongly encouraged to pay close attention to instructions, address each question thoroughly, and make a compelling argument for both the importance of the scholarship as well as the value of engaging in this scholarship for the student . 

 

  • Deadlines for submitting grant applications are mid March and mid October. 
  • Applications will be blind-reviewed by two reviewers who will critique the proposal and provide feedback. Reviewers may not be in your field, so it is important to write for a general audience.
  • Applicants will be notified of the outcome of their grant application within approximately six to eight weeks.

Funding for those grant applications that are approved during the spring term will be awarded during the following fall term. Funding for those grant applications that are approved during the fall term will be awarded during the following spring term.

Student Eligibility:

  • Student scholars applying for a grant must be undergraduates enrolled in degree programs at the University of North Florida. 
  • Students must be earning their first bachelor's degree; they may not be post baccalaureate students.
  • Student scholars applying for a grant will enroll in no less than three credit hours of directed independent study or Honors research in which a letter grade is earned (i.e., not a pass/fail course). Any other arrangements will require the approval of the Coordinator of Undergraduate Research or the Dean of Undergraduate Studies. 
  • Projects proposed in the application should be primarily the responsibility of the student scholar(s). Student scholars are expected to carry out the project under the supervision and mentorship of the faculty mentor. Student scholars are not expected to simply be assistants on faculty projects.
  • Student funding may in some cases be impacted by a student's cost of enrollment and financial aid awarded. Students planning to apply for these grants should check their Financial Aid status in myWings to make certain that they have unmet need. 

 

Faculty Eligibility:

  • Faculty mentors who sponsor and supervise a proposed project must be permanent full-time employees. 
  • Faculty mentors on funded projects must be willing to oversee the completion of projects, endorse student proposals, complete a recommendation form as part of the grant application, and assess and grade students for the course(s) in which they enroll. 
  • Faculty mentors who have endorsed grant applications in which students failed to produce a scholarly product such as a presentation for the annual research symposium (SOARS) will be ineligible to endorse student grant proposals for three years.

 

Grant Requirements:

  • Projects may be individual or collaborative with one or more students. In the case of a collaborative project, the group should submit one application, which should indicate each students qualifications and the roles that each student will play. Collaborative projects should be large enough to warrant three hours of academic credit for each student involved. 
  • Students awarded funding must produce a scholarly product (e.g., a scholarly manuscript or undergraduate thesis, a performance, an exhibit, a work of art or literature) that will be assessed by the faculty mentor and result in a grade for the three-hour course(s). 
  • Students awarded funding must submit a presentation or other scholarly product (e.g., score of music, collection of poetry, images of exhibited art work) at the annual research symposium held at the University of North Florida at the end of each spring term. 
  • Students awarded funding who are unable to within one year complete course work and present their research or scholarly work at the annual conference must submit a written progress report and request for extension to the Office of Undergraduate Research or the Office of Undergraduate Studies. The progress report must include specific information on the advancement made on the project to date and a plan for the completion of the project. The faculty mentor must write a letter accompanying the report that supports and approves the plan for completion. 
  • Faculty mentors and students agree that students will not receive a grade or academic credit for the course in which the student enrolled until the course work is completed and research or scholarly work is presented at the annual conference. All other arrangements must be approved by the Coordinator of Undergraduate Research or the Dean of Undergraduate Studies. 
  • Students failing to present their research or scholarly work at the annual symposium may have a hold put on their records until these products are received or until such time as arrangements are made with the Coordinator of Undergraduate Research or Dean of Undergraduate Studies. Failure to present this work at the annual symposium may result in the student(s) having to refund grant moneys. 
  • Student scholars and faculty mentors are strongly encouraged to present research or scholarly projects at professional conferences or other appropriate conferences (e.g., the Florida Undergraduate Research Conference, the Annual Meeting of the National Conference on Undergraduate Research, the Annual Meeting of the National Collegiate Honors Council) and publish co-authored manuscripts in professional publications. 
  • The maximum amount of the student award, including collaborative projects, will be $500. Expenses related to course work (i.e., textbooks and tuition payments) will not be funded. Expenses unrelated to research (e.g., graduate school applications) will not be funded. 
  • The maximum amount of the faculty award will be $1000. Although faculty members may endorse and supervise more than one student grant proposal, faculty members will receive a maximum of $1000 regardless of the number of student projects funded. Faculty members submitting a proposal in which more than one faculty member will serve as mentor should complete information about all faculty mentors and define their roles in the recommendation. The $1000 award for a project in which their are multiple faculty mentors will be divided among the faculty as outlined in their recommendation/proposal.

We strongly suggest that you utilize the student proposal worksheet and the faculty recommendation worksheet to prepare your grant application before submitting online.  Then click on the "Submit your student application" or the "Submit your faculty recommendation" link below and cut and paste your materials into the online forms.

 

 Submit your student application.  

 

 

 Submit your faculty recommendation.