Important Message
Board of Trustees Emergency Meeting

Friday, June 22, 2018 from 1:15 p.m. to 2:00 p.m.

Building 1, J.J. Daniel Hall, Conference Room, Room 2800

The Board of Trustees will meet to discuss the Performance-Based Funding Metrics.

Sponsor: Office of the President

Contact:

Sharon Bove

s.bove@unf.edu

(904) 620-2500

Website
Administrative Announcements
Banner Unavailability June 24

All Banner applications will be unavailable 5 a.m. to noon Sunday, June 24, to perform maintenance. No changes to the interface are expected. Students, faculty and staff will still be able to access Canvas and email in myWings during the downtime.

Contact:

ITS Help Desk

helpdesk@unf.edu

(904) 620-4357

Canvas Preferred Name Change

Users who have a preferred first name listed in Banner will now see it displayed in Canvas; users who don't, won't see a change. The University recognizes that many students, faculty and staff prefer to use names other than their legal names to identify themselves. To request the use of a preferred name, students can access the form on the One Stop Student Services site and employees can access the form on the Human Resources site.

Contact:

ITS Help Desk

helpdesk@unf.edu

(904) 620-4357

Dean of Students/Student Ombuds New Office Location

The Dean of Students and Student Ombuds offices have relocated to Tom and Betty Petway Hall, Building 57, Suite 2701; all services are now available at the new location.

Contact:

Liz Arflin

e.arflin@unf.edu

(904) 620-2945

Human Resources Midyear Reminders

Important Office of Human Resources midyear reminders follow:

 

Support staff personal holiday: Support employees with regular status who haven't used their personal holiday during the current fiscal year must use it no later than June 30.  If you aren't sure it's been used, log into "Employee Self Service" then click "Time Off Current Balances and History."  An available balance of hours under "Personal Holiday" indicates the personal day hasn't been used.

 

Address verification and update: Verify the accuracy of your home address on your next paycheck statement. The address on record is used for numerous important communications. To change your address, log into "Employee Self Service" and click the "Personal Information" tab; then click "Update Address." Update the permanent or "PR" address choice. 

 

Background checks - employment: In support of efforts to maintain/foster the safety and security of students, faculty and staff, the University requires pre-employment Level 2 criminal background checks, including fingerprinting, pursuant to Florida Statute 435.04 for all prospective faculty/staff hires and promotions. Volunteers and students are generally exempt from background checks unless special conditions apply as related to Positions of Trust. Additionally, any current employee who occupies a position of trust as defined in the University's Background Checks Regulation 4.0080R, is required to successfully undergo a Level 2 background check as a condition of continued employment in such a position.

 

Background checks - notice: Faculty members whose assigned duties, including scholarly activity, result in a designation as occupying a position of trust are required to complete a background check pursuant to Florida law. Positions of trust include the following types of duties:

  • Faculty working with a person under the age of 18 who is not enrolled or accepted for enrollment at UNF
  • Faculty whose responsibilities require unsupervised or significant access to vulnerable populations, examples of which include child care centers, summer camps for minors and pre-college or enrichment programs

All faculty members who fill positions of trust as defined, must self-report this information by email to hr@unf.edu

 

Campus Alert System: University administrators send faculty and staff an automatic voicemail when an urgent situation on campus arises. Therefore, provide your contact information by logging into "Employees Self Service" and clicking on the "Personal Information" tab; then click "Campus Emergency Alert System."

 

Disclosure of outside activity: Employees working outside of the University of North Florida or those who are engaged in outside activities where the need to verify that no conflict of interest exists, including additional employment within UNF, are reminded that a new Outside Activity Report must be completed and approved for year 2018-19.  

 

Emergency contact  information: Verify the accuracy of your emergency contact information by logging into "Employee Self Service." Click the "Personal Information" tab; then click "View Emergency Contacts." If the emergency contact person has changed or you want to add an additional contact, make the necessary updates.

 

Employee exit checklist: When an employee is separating from UNF or is transferring internally to a new department, supervisors must complete the Employee Exit Checklist form to ensure the employee returns all University equipment and property as well as removes access to computer systems.

 

Employment offers/salary confirmations: Departments are required to consult with Human Resources prior to extending any A&P or support staff job offers above the advertised rate. HR must review salary changes and provide final approval before any changes are communicated to employees.

 

Forms/reference guides/manuals: Use the latest versions located on the Human Resources website; discard or update those that have been downloaded/saved to your desktop.

 

Jeanne Clery Act Annual Security Report: Schools covered by the Clery Act are required to publish an annual security report. The ASR is available online here, or a paper copy may be requested in the Office of Human Resources, J.J. Daniel Hall, Building 1, Room 1101. 

 

OPS terminations: When an OPS employee's assignment is complete, a termination PAF should be routed for signature and submitted to HR, so the job can be ended in the system.

 

Payroll processing requirement: When hiring, departments can't allow any new employee, including all OPS and student OPS, to begin work until the new employee has processed for payroll in the Office of Human Resources. If hiring or rehiring a student, send them to HR to process in before they begin working. There are no exceptions to this procedure. The following original documents are required:

  • Photo identification: driver's license, state ID, school ID, military ID, passport, etc.
  • Social security card or birth certificate or passport
  • Voided personal check for direct deposit

 

Public records exemptions: With the exception of social security numbers and medical information, employee personnel records are generally public record and must be released in response to a public records request. However, there are statutory exemptions that make home addresses and personal phone numbers exempt from disclosure based on certain situations for employees, their spouses and parents. The Office of Human Resources captures this information at the point of hire; however, the University encourages current employees to periodically review the exemptions to determine if a change in employment or spouse's employment may make home address information exempt from disclosure. The exemptions can be reviewed here. If your exemption status has changed, complete the form and forward to HR by email or by campus mail to Office of Human Resources, J.J. Daniel Hall, Building 1, Room 1000.   

 

Reemployment after retirement: Effective July 1, 2010, Florida statutes changed the provisions under which a retiree, which by statutory definition can occur at any age, may be reemployed at an FRS participating employer. Click here for more information.

 

Timesheet approvers and proxies: All timesheet approvers are required to set up a proxy who can approve timesheets in their absence. If you are designated as a proxy approver, never approve your own timesheet. If you are approving time as a proxy and there is no other proxy to approve your time, contact HR at (904) 620-2903.

 

Workers' compensation: In the event of a medical emergency, an injured employee immediately should be transported to the nearest medical facility for treatment; AmeriSys, the University's workers' compensation administration partner, should be notified a soon as possible thereafter.  All other injuries, regardless of whether treatment is sought, should be reported to/coordinated through AmeriSys. Click here for detailed information.  

 

Concerns/issues: For discrimination and Title IX concerns, click here or call (904) 620-2507. For employee and labor relations concerns, call (904) 620-2981.

Contact:

Human Resources

l.mccloskey@unf.edu

(904) 620-2903

New Draft Email Communication Policy

A new draft email policy is available for review on the Policies and Regulations webpage. The purpose of the policy is to ensure the proper use of the University's email communication system, make users aware of what the University deems to be acceptable and prohibited use as well as clarifies the expectations for users.

Contact:

Joann Campbell

jcampbel@unf.edu

(904) 620-2258

P-Card Year-End Deadline

The last day to use the P-Card to ensure purchases are charged to the current fiscal year 2018 is Monday, June 25.

Contact:

Denise Durden

d.durden@unf.edu

(904) 620-1738

Website
Security Login Screen Updated

The security login screen that students, faculty and staff see when authenticating to some services has changed. When accessing services and applications through myWings, users won’t notice any change, but if accessing an application directly, users will see a different University-branded login screen. View changes.

Contact:

ITS Help Desk

helpdesk@unf.edu

(904) 620-4357

Summer B Special Hours

Summer B begins Monday, June 25, and continues through Friday, Aug. 3. Summer C also ends Aug. 3. Below are special hours of operation and closures:

  • Bookstore:
    • Monday through Thursday: Open 9 a.m. to 6 p.m.
    • Friday: Open 9 a.m. to 5 p.m.
    • Saturday: Open noon to 4 p.m.
    • Sunday: Closed
  • Carpenter Library:
    • Monday through Thursday: Open 7 a.m. to 10 p.m.
    • Friday: Open 7 a.m. to 5 p.m.
    • Saturday: Open 10 a.m. to 6 p.m.
    • Sunday: Open 1 to 10 p.m.
  • Dining Services: Visit the website
  • Eco Adventure: Open noon to 5 p.m. Monday through Saturday for gear checkout
  • Field House:
    • Monday through Thursday: Open 9 a.m. to 10 p.m.
    • Friday: Open 9 a.m. to 8 p.m.
    • Saturday and Sunday: Open noon to 6 p.m.
  • Game Room: 
    • Monday through Thursday: Open 10 a.m. to 8 p.m.
    • Friday: Open 10 a.m. to 6 p.m.
    • Saturday: Open noon to 10 p.m.
    • Sunday: Closed
  • ITS Help Desk:
    • Monday through Thursday: Open 7 a.m. to 10 p.m.; help by phone begins at 8 a.m.
    • Friday: Open 7 a.m. to 5 p.m.; help by phone begins at 8 a.m.
    • Saturday: Open 10 a.m. to 6 p.m.
    • Sunday: Open 1 to 10 p.m.
  • Student Union:
    • Mondays through Thursdays: Open 7:30 a.m. to 8 p.m.
    • Fridays: Open 7:30 a.m. to 6 p.m.
    • Saturdays: Open 10 a.m. to 10 p.m.
    • Sundays: Closed
  • Student Wellness Complex:
    • Monday through Thursday: Open 6:30 a.m. to 10 p.m.
    • Friday: Open 6:30 a.m. to 9 p.m.
    • Saturday and Sunday: Open 9 a.m. to 9 p.m.
  • Town Center Shuttle: Services resume 10 a.m. Monday, June 18

Contact:

Amanda Dawson

amanda.dawson@unf.edu

(904) 620-2192

UNF In The News
  • UNF steps up fight against cancer with special microscope: Researchers at the Materials Science and Engineering Research Facility are using the one-of-a-kind TESCAN Q-Phase microscope to study cancer cells. The Jacksonville Business Journal and First Coast News stopped by to see this groundbreaking research tool.
  • Carnegie African Diaspora Fellowship awarded to UNF faculty member: Dr. Thobias Sando, associate professor of civil engineering, is working in Tanzania with graduate student Festo Mjogolo to conduct a 12-week Infrastructure Management Research Clinic. Read more in The Spinnaker.
  • UNF biology faculty shares dolphin insight: Dr. Quincy Gibson, biology assistant professor, spoke to the The Florida Times-Union about habits of the local dolphin population.
  • UNF professor lends his research expertise on national issue: Dr. David Courtwright, history professor, spoke with In Sickness and in Health podcast about the opioid overdose crisis. Scroll down to Episode 11 and pick a media player to listen for free.
  • UNF surfers finish third at NSSA finals: The Surf Team finished third best in the nation at the National Scholastic Surfing Association’s collegiate championships. The Times-Union had the story.

Contact:

Amanda Dawson

Amanda.Dawson@unf.edu

(904) 620-2192

UNF-Wireless Network

Information Technology Services will begin installing a new wireless network this week. The new network, UNF-Wireless, is a multi-year project that will ultimately triple the number of access points on campus, enable a faster connection and provide a better experience. Phase 1 begins with Skinner-Jones Hall, Building 4, which will be converted to the new network the morning of Thursday, June 14. Housing areas occupied for Summer B will be converted next; these students will be able to enjoy the new network upon move-in. Phase 1 will continue throughout the summer, with the aim to complete all remaining residence halls, John A. Delaney Student Union and the Coggin College of Business before the fall term begins. View the planned conversion schedule and learn more about connecting to the University's wireless networks.

Contact:

ITS Help Desk

helpdesk@unf.edu

(904) 620-4357

Transportation and Parking Services Notices
Fall Shuttle Advertisement

Fall shuttle advertising packages are available via the Parking and Transportation Services website. The request deadline is Friday, June 29; the last day to submit artwork is Friday, July 13. For more information, contact Felicia Rivera, parking event coordinator.

Contact:

Felicia Rivera

f.rivera@unf.edu

(904) 620-2360

Academics
New Library Database

A new research database, HeinOnline: Gun Regulation and Legislation, is available on the Thomas G. Carpenter Library's  Databases webpage. This resource brings together essential periodicals, compiled legislative histories, CRS reports, Congressional hearings, U.S. Supreme Court briefs, monographs and other related materials on the controversial topic of regulating firearms in the U.S. Librarians are available to provide demonstrations and classroom instruction for all library resources.

Contact:

Stephanie Race

stephanie.race@unf.edu

(904) 620-5177

Professional Development and Training
Upcoming Center for Instruction and Research Technology Workshops

The upcoming CIRT workshops are as follows:

  • Canvas 101: 1 to 3:30 p.m. Friday, June 29, Carpenter Library, Building 12, Room 2102B; Register
  • Hands-On Rubrics Workshop: 1 to 2 p.m. Friday, June 29, Honors Hall, Building 10, Room 1102; Register

Contact:

Taylor Kennedy

taylor.kennedy@unf.edu

(904) 620-5299

Upcoming Division of Continuing Education Courses/Programs

Upcoming continuing education courses/programs at Adam W. Herbert University Center, Building 43, are as follows:

  • PMP Certification Preparation Course: 6 to 9 p.m., Friday, July 6; Room 2136; Register
  • Construction Quality Management for Contractors (CQM-C): 8 a.m. to 5 p.m., Tuesday, July 10; Room 2136; Register
  • Certified Financial Planner General Principles: 8 a.m. to 5 p.m., Friday, July 13; Room 2144; Register
  • Life, Health and Variable Annuity Insurance (2-15) Prelicensing Course: 8 a.m. to 6 p.m., Friday, July 13; Room 2136; Register
  • International Logistics: 9 a.m. to 5 p.m., Friday, July 13; Room 2144; Register
  • Lean Six Sigma Black Belt: 8 a.m. to 4 p.m., Monday, July 30; Room 2144; Register

The entire Course Catalog is available online. Students, faculty and staff receive a 50 percent discount on all course offerings. To receive the discount, contact the Customer Care Team at (904) 620-4200 or via email.

Upcoming Professional Development Training Sessions

The upcoming professional development training sessions are as follows:

  • P-Card Concur Training: 1:30 to 4:30 p.m. Tuesday, June 19, Hicks Hall, Building 53, Room 1400
  • Best Business Practices: 2 to 3 p.m. Tuesday, June 19, Carpenter Library, Building 12, Room 2405
  • CMS Training - Beginner: 9 to 11 a.m. Wednesday, June 20, Hicks Hall, Building 53, Room 1400
  • University Property and Records Management: 9 to 10:30 a.m. Wednesday, June 20, Carpenter Library, Building 12, Room 4301
  • Information for Search and Screen Committee Members/Title IX Briefing: 1 to 2:30 p.m. Thursday, June 21, Carpenter Library, Building 12, Room 4301
  • Direct Pay/Electronic Invoice Approval: 1:30 to 4:30 p.m. Thursday, June 21, Hicks Hall, Building 53, Room 1400
  • Debunked - FMLA, Workers Comp and the ADA: 9:30 to 11:30 a.m. Friday, June 22, J.J. Daniel Hall, Building 1, Room 1306

Contact:

Tyler Williamson

training@unf.edu

(904) 620-1707

Website
Upcoming Professional Development Training Sessions

The upcoming professional development training sessions are as follows:

  • Back to the Basics Nutrition Series - Reading Food Labels and Added Sugar: Noon to 1 p.m. Wednesday, June 27, Student Union, Building 58E, Room 2100
  • Concur Made Easy - Travel Requests, Booking and Expenses: 2 to 4 p.m. Thursday, June 28, Hicks Hall, Building 53, Room 1400

Contact:

Tyler Williamson

training@unf.edu

(904) 620-1707

Search Committee News
Coggin College of Business

Friday, June 22, 2018 from 9:15 a.m. to 10:15 a.m.

Building 42, Coggin College of Business, Room 2004

The committee will conduct Skype interviews with Jennifer Weiler and Lisa Noakes, candidates for the director of development position, 319950/333010/440560. 

Contact:

Laura Kelp

l.kelp@unf.edu

(904) 620-1540

Athletics and Recreation
Derek Marinatos Soccer Academy Summer Camps

DMSA Summer Camps: Day Academy

Day Academy sessions for boys/girls ages 6 through 13:

  • Monday, July 9, through Friday, July 13
  • Monday, July 16, through Friday, July 20

The DMSA Day Academy has established itself as North Florida's premier soccer summer day camp. Designed to teach soccer skills, tactics and fundamentals, the camp includes individual instruction by qualified coaching staff and age-specific curriculum with an emphasis on fun. Every camper will receive one soccer ball, plus for each camp attended, a DMSA T-shirt, drawstring bag and water bottle. Pool time is included; aftercare is available for an additional fee.

 

DMSA Summer Camps: Elite Residential Academy

  • Session for boys ages 14 through 20: Friday, June 29, through Sunday, July 1

The DMSA Elite Residential Academy is an overnight camp for high school soccer players aspiring to play at the next level or to further those who already do. The Academy, conducted by collegiate and nationally licensed coaches, will offer daytime advanced tactical, technical and fitness training as well as competitive night games.

For more information, tuition costs and registration, visit the Derek Marinatos Soccer Academy website.

Contact:

Derek Marinatos

derek.marinatos@unf.edu

(904) 620-2948

Summer B Kickoff Group Fitness Classes

Summer B Kick-off group fitness special events are offered free for students and full-time faculty/staff members with a valid Osprey 1Card, Student Wellness Complex, Building 61, as follows: 

  • Monday, June 25:
    • 11 a.m. Summer B Booty Blast
    • 4 p.m. Mixed Level Yoga-Indie Mixtape Edition
    • 7 p.m. Hip Hop Fitness
  • Tuesday, June 26:
    • 6 p.m. Happy Hips Power Yoga
    • 6 p.m. Music Video Spin
    • 8 p.m. Acro Yoga
  • Wednesday, June 27:
    • 5 p.m. Evolution of Miley Cyrus Spin
    • 6:30 p.m. Spin/HIT Combo
    • 8 p.m. John Mayer vs. Jack Johnson Spin
  • Thursday, June 28:
    • 5 p.m. HIT Training-Burpee Challenge
    • 6 p.m. Throwback Thursday Power Yoga
    • 7 p.m. EDM Spin
  • Friday, June 29:
    • 10 a.m. Britney Spears vs. Christina Aguilera Spin
    • 4 p.m. 'Merica Mixed Level Yoga
  • Saturday, June 30:
    • Noon, Power Yoga-Way Back Warriors

For class descriptions, visit the group fitness webpage

Contact:

Kacie Smith

kacie.smith@unf.edu

(904) 620-5217

Arts and Entertainment
Dinner/Show Featuring Geexella and Willie Evans Jr.

Tuesday, June 26, 2018 from 6:00 p.m. to 8:00 p.m.

Building 58W, John A. Delaney Student Union, Ballroom, Room 3703

The second annual Dinner and Show will feature GeeXella and Willie Evans Jr. performing; a pasta bar will be available. Event and food is free for students with a valid Osprey 1Card, plus one guest. 

Sponsor: LGBT Resource Center, Campus Life

Contact:

Dwan Love

d.love@unf.edu

(904) 620-5197

Facebook Event
General Meetings
Compliance, Ethics and Risk Oversight Committee Meeting

Friday, June 29, 2018 from 1:00 p.m. to 2:00 p.m.

Building 53, Ann and David Hicks Hall, Tampa/Orlando Conference Room, Room 2416/2420

The committee will meet; view the agenda on the Compliance, Ethics and Risk Oversight Committee webpage.

Contact:

Julia Hann

julia.hann@unf.edu

(904) 620-3953

Items Available for Property Transfer
Storage Cabinet Available

A large storage cabinet is available, Center for Community-Based Learning, J.J. Daniel Hall, Building 1, Room 1505.

Contact:

Jamary Sykes

j.sykes@unf.edu

(904) 620-5426

Two Desks/File Cabinet Available

Two wooden desks with returns and a black, five-drawer filing cabinet are available, Brooks College of Health, Building 39, Room 4033. Photos upon request.

Contact:

Laura Shilling

l.shilling@unf.edu

(904) 620-1437

Clubs and Organizations
Food Fighters Seeking Volunteers

The Food Fighters: Student-Powered Hunger Relief club is looking for volunteers to help recover food this summer. This organization saves food that would otherwise be thrown out and packages the contents into healthy meals that are donated to the Northeast Florida AIDS Network. Help save lives and reduce waste by volunteering; register. To receive Food Fighters' updates, follow on Facebook or enroll in the Canvas page.

Contact:

Food Fighters

unffoodfighters@gmail.com

(904) 620-5804

Everything Else
FIFA World Cup Events/Watch Parties

Events and activities related to the FIFA World Cup will occur on campus for the duration of the championship, hosted by the International Center, Game Room and Campus Life. The kickoff watch party with a for-entertainment-only bracket pool and raffle begins 10:30 a.m. Thursday, June 14, in the Game Room, John A. Delaney Student Union, Building 58W. Watch parties and programs will run through the final match, Sunday, July 15. This monthlong programming is funded by the Student Life and Services Fee. All World Cup matches will be aired in the Game Room during regular operating hours. Some special events include a FIFA18 videogame tournament, a themed dinner in the Osprey Cafe, a three-on-three soccer tournament, juggling and free kick competitions. For event details and updates, visit the Facebook Event page or the International Center website.

Contact:

Lauren Hodge

l.hodge@unf.edu

(904) 620-2657

Free Rapid HIV Testing

Wednesday, June 27, 2018 from 10:00 a.m. to 2:00 p.m.

Building 58E, John A. Delaney Student Union, Room 1111

The LGBT Resource Center and Department of Recreation and Wellness will provide free, rapid HIV testing.

Contact:

Dwan Love

d.love@unf.edu

(904) 620-5197

Facebook Event
I-Dinner Summer Kickoff

Wednesday, June 27, 2018 from 5:30 p.m. to 7:00 p.m.

Building 58, John A. Delaney Student Union, Ballrooms A/B, Room 3703

Kick off Summer B semester by enjoying an evening of free food, fun, activities and community with the Interfaith Center.

Contact:

Dori Schaffield

d.schaffield@unf.edu

(904) 620-5522

Facebook Event
Keith Hufford Retirement Reception

Friday, June 22, 2018 from 2:00 p.m. to 4:00 p.m.

Building 53, Ann and David Hicks Hall, Meeting Rooms 1420/1430

The campus community is invited to attend a reception in honor of Keith Hufford, associate director of Enterprise Systems, who will retire after 25 years of service to the University. Refreshments will be served.

Sponsor: Information Technology Services

Contact:

Gina Motes

g.motes@unf.edu

(904) 620-2124

Printer Toner Available

Desktop printer cartridges, four HP LaserJet 36A (CB436A) and two HP LaserJet 12A (Q2612A), are available, Housing and Residence Life Building, Building 14B, reception area.

Contact:

Johnnie Geake

johnnie.geake@unf.edu

(904) 620-4619

Summer Lounge

Tuesday, June 26, 2018 from 2:00 p.m. to 4:00 p.m.

Building 2, Founders Hall, Room 2100

This Women’s Center lounge event will feature food, fun and great conversation; decorate sandals/sunglasses and make ice cream sundaes.

Cost: Free

Contact:

Joanna Hillman

joanna.hillman@unf.edu

(904) 620-5515