Satisfactory Academic Progress

The Higher Education Act of 1965, as amended, requires institutions of higher education to establish and apply standards of academic progress that all students must meet to qualify and remain eligible for assistance from the Title IV student financial aid programs. Therefore, to maintain satisfactory academic progress to be eligible to receive financial aid, students must maintain specified term and cumulative grade point averages and proceed through the program at a pace leading to completion within a specified time frame. Satisfactory Academic Progress will be measured at the end of each semester. 

 

Institutional categorical and merit/talent scholarship aid is based upon each individual award's criteria. Florida Bright Futures is exempt from this policy and is instead based on criteria established by the State of Florida. For athletic aid, student-athletes must maintain Progress-Toward-Degree requirements in accordance with the NCAA's Division I Manual (Policy 14.4.3.3) as detailed in the UNF Student-Athlete handbook.

 

Required Completion Rates

Students are required to complete a minimum of 67% of the hours they attempt each term as well as cumulatively. Term and cumulative completion rates are unrounded. A completion rate of 66.66% does not meet the 67% requirement.

Examples:

  • An undergraduate student who attempts 12 hours in a given term must complete 9 hours during that term. (9/12 = 75%)
  • A graduate student who attempts 9 hours in a given term must complete 7 hours during that term. (7/9 = 77%)
  • An undergraduate student who has cumulatively attempted 86 credit hours must complete 58 credit hours. (58/86 = 67%)

Required Grade Point Average
Undergraduate and Post Baccalaureate students must achieve a minimum grade point average of 2.00 each semester and maintain a cumulative 2.00 GPA for all coursework attempted (2.5 term and cumulative GPA for most Education majors).

 

Graduate students must achieve a minimum grade point average of 3.00 each semester and maintain a cumulative 3.00 GPA for all coursework attempted. 

 

Remember, at UNF GPAs are calculated unrounded.  A GPA of 1.999 is calculated as 1.99, not  2.00.  For more information on how to calculate your GPA, click here.


Requirement of Maximum Time Frame
Students are required to complete their degree within 150% of the published length of the program. Students will be suspended for exceeding the maximum time frame when it has been determined that they cannot mathematically complete their degree program within the following time frames:

Undergraduate Students (including post-baccalaureates and students pursuing dual degrees, double majors and/or minors) - 180 attempted credit hours. Students pursuing dual degrees and/or double majors will only be given 150% of one degree program.


Graduate Students (including students pursuing second master's degrees) - Total attempted credit hours must not exceed 150% of the published hours required to complete your program.

Please note: Students in the above scenarios may be SAP suspended without being given a Warning term.

 

Satisfactory Academic Progress Procedures
When a student fails to meet any of the standards outlined for a specified period, the student will usually be placed on:

 

                Financial Aid Warning – Allowed to continue to receive financial aid

 

If standards are not met the following semester, the student will be placed on:    

    

                Financial Aid Suspension –  Ineligible for Federal student Aid (Pending Appeal)

 

A student on Financial Aid Suspension may submit an appeal.

 

If no appeal for a student in Financial Aid Suspension status is submitted or an appeal is submitted and denied the student will remain on:

 

                Financial Aid Suspension - Ineligible for financial aid unless eligibility is re-established without appeal (see below).

 

If an appeal for a student in Financial Aid Suspension Status is granted, the student will be placed on:

 

                Financial Aid Probation - Allowed to continue to receive financial aid.

 

If standards are not met the following semester, the student will be placed on:

 

                Financial Aid Suspension - Ineligible for financial aid unless eligibility is re-established without appeal (see below).

 

Policy for Student Appeals
If a student is ineligible for Federal Financial Aid based on the satisfactory academic progress requirements, the student may appeal this decision by completing the Satisfactory Progress Appeal Form. The student will be advised in writing of the decision. If an appeal is denied at this level, the student may appeal to the Enrollment Services Appeal Committee.

 
The following steps are required when submitting an appeal:

  1. Submit the Satisfactory Progress Appeal Form signed by you and your Academic/Program Advisor.
  2. Attach a typed, signed statement explaining extenuating circumstances beyond your control that affected your academic performance.
  3. Attach official supporting documentation to validate your statement.
  4. Identify the steps you have taken to ensure that you will not fall below satisfactory academic progress standards in the future. Be sure to specifically address how your extenuating circumstances have changed/improved.
  5. For students who have exceeded the maximum time frame requirement, a Graduation Contract signed by the student and the academic/program advisor must be attached to your Satisfactory Progress Appeal Form.
  6. Sign and date your appeal.
  7. Submit your completed appeal and documentation to One-Stop Student Services located in Hicks Hall or via fax at 904-620-2414.

Some examples of extenuating circumstances include, but are not limited to:

  1. A student's serious illness or accident that must be documented from a medical or mental health professional.
  2. Death in the student's family that must be documented by providing a copy of the death certificate or obituary.
  3. Other unforeseeable circumstances beyond the control of the student that directly impacted academic performance.
Appeal Deadline
All appeals must be submitted before the last day of classes for the term in which the student is attempting to establish eligibility. It is the responsibility of the student to decide when an appeal is appropriate and to initiate an appeal before the specified deadline.

Subsequent Degree Programs

Satisfactory academic progress status is typically calculated for all students after the posting of grades each semester and prior to the start of the following semester. As a result, some students moving from a bachelor degree program to a master's degree program in a subsequent semester may be placed on Satisfactory Progress Warning or Suspension for exceeding 150% of the attempted hours needed to receive a degree, based on total hours they have attempted at UNF. Students in this situation may need to submit a SAP Appeal requesting a recalculation of their SAP status based on their new degree program. For more information and to determine if this applies to you, please contact One-Stop Student Services at (904) 620-5555.


Concurrent Enrollment and Study Abroad
Hours and grades earned from other institutions as a part of Consortium and/or Study Abroad agreements must be evaluated to verify that the above listed SAP standards have been met. Students who take courses at another institution through Concurrent Enrollment and Study Abroad are required to submit transcripts from the host institution(s). These transcripts must provide final grades for the coursework approved by UNF. The grades earned in these courses will be included in the student’s hours attempted and will be included in future Satisfactory Progress reviews. Students should submit an official transcript and a SAP Concurrent Enrollment/Study Abroad form to request a reevaluation of their SAP status after transcript evaluation.

 

Re-establishing Eligibility Without Appeal

If the student chooses not to appeal or an appeal is unsuccessful for Grade Point Average or credit hours earned, the student may

re-establish eligibility by taking coursework and earning the appropriate GPA or number of hours.

 

Eligibility may not be re-established without an appeal when Maximum Time Frame (150% rule) standards are violated.

 

Additional Information:


Repeated Courses

Repeated courses affect the calculation of a student's grade point average, maximum time frame, and completion rate for Satisfactory Academic Progress. Each time a course is repeated counts as an attempt and only the first time a passing grade is received counts as completion. Information about repeated coursework may be found at http://www.unf.edu/onestop/finaid/Financial_Aid_-_Repeated_Coursework.aspx.

 

Term Forgiveness

Students that have exercised "term forgiveness" should be aware that the original grades and hours taken during the forgiven term will always be included in future SAP calculations. This may result in a student's SAP GPA being lower than what is shown on the transcript.

 

Satisfactory Academic Progress and Dual-Degrees

Students in a "4 + 1" dual Bachelor and Master degree programs will adhere to Satisfactory Academic Progress standards according to their undergraduate or graduate grade-level distinction.

 

English as a Second Language/Remedial Courses/Non-transferable Courses

English as a Second Language (ESL), Remedial, and Non-transferable courses are not included in a student's grade point average, maximum time frame, or completion rate Satisfactory Academic Progress requirements.

 

How are Completion Rate, Grade Point Average, and Maximum Time Frame SAP requirements affected by incompletes, withdrawals, repeated coursework and transfer credits?


  Completion Rate Affected? Grade Point Average Affected? Maximum Time Frame Affected?
Incompletes Yes No Yes
Withdrawals Yes No Yes
Repeated Coursework Yes Yes Yes
Transfer Credits Yes Yes Yes

 

Questions? Contact One-Stop Student Services
If you need additional information, please contact One-Stop Student Services at (904) 620-5555 or in person. One-Stop is located in Hicks Hall, Building 53, Suite 1700.