Federal Work Study (FWS) is a
funded part-time employment program which allows eligible students to earn
money to help pay for education expenses. Students must complete the Free
Application for Federal Student Aid (FAFSA) each year to be considered for
federal financial aid, including FWS.
If you have not been offered Federal Work Study as a part of your financial aid
award, then you:
Please review all of the information below for details on the Federal
Work Study program at UNF. Work Authorization and Payroll paperwork must be completed
before you start work.
Please note: FWS cannot be
used to defer (pend) tuition, fees, or other charges billed to student accounts. In addition, FWS funds are not available
to directly pay a student’s tuition, fees, housing, or meal plan charges. Work
Study employees are paid according to the UNF bi-weekly payroll schedule based
on the hours earned during the pay period. Students are limited to 20 hours of
work per week and 40 hours per pay period. FWS cannot pay for any hours worked
beyond these approved limits. Additionally, students may only earn up to the posted
FWS award for the semester. As noted above, the amount awarded is for the fall and spring semesters.
You will only be permitted to earn up to half of your yearly FWS award each
for Federal Student Aid) for the appropriate aid year. To be considered for
Federal Work Study (FWS), you must indicate on the FAFSA that you are interested
in Work Study as a source of financial aid.
If you are not sure which FAFSA to fill out, visit
Critical Steps to Financial Aid
We recommend that you file your FAFSA
before February 14th, as funds for FWS are very limited.
Contact One-Stop Student Services
Contact One-Stop Student Services to
request to be added to the FWS wait list. Since FWS funds are limited, the FWS
wait list will assist the Office of Student Financial Aid with budgeting awards
appropriately. If your name comes up on the FWS wait list and there are funds
available, you will receive an email from FWS@unf.edu advising you to begin
interviewing for FWS job opportunities.
If you do not qualify for work study, but are still interested in part-time
student employment, visit
and search the available job postings for positions that do NOT indicate
You may apply for on-campus positions directly from the www.unfjobs.org website or send requested documentation to off-campus positions via the hiring manager and email address provided. You will be contacted if you are selected for an interview. If you receive a FWS email from FWS@unf.edu, you may search available job postings at www.unfjobs.org, with position type "Federal Work Study."
Contact UNF’s Human Resources
If hired, the employer will submit an authorization form to the Office of
Student Financial Aid. The Office of Student Financial Aid will then
give you a FWS award and ask UNF’s Human Resources Department to initiate the on-boarding process. You may begin working after you’ve contacted Human Resources and have access to the
"Staff" tab in your myWings account.
Make sure your supervisor gives you instructions on how to set up the direct deposit of your paycheck and how to process your timesheet to get
paid. Timesheets are submitted via
myWings Employee Self Service. Refer to
for information on when each
biweekly timesheet is due.
First and foremost, remember that
Federal Work Study (FWS) is a real job. You are expected to behave
professionally and in compliance with the rules and regulations set forth by
the program and by your employer. Failure to act responsibly or professionally
may/will result in termination from your position.
If you choose not to use your Federal Work Study award, please decline it in
your myWings account or contact One-Stop Student Services to have it cancelled.
We will not automatically package other aid to replace declined Work-Study funding.
Federal Work Study is NOT applied to tuition, and we will not defer tuition
against work-study. You will receive a bi-weekly paycheck on UNF paydays for
the amount that you have earned for that pay period, not to exceed 20 hours per
week and 40 hours per pay period.
Direct Deposit is highly recommended for all work study earnings.
You must complete direct deposit paperwork with Student Financial Services.
Federal Work Study money is TAXABLE
INCOME. However, student employees may qualify for an
exemption to the withholding of certain taxes from their gross pay.
Please see Human Resources for more information.You will receive a W-2 Form in January to file your
You should show Federal Work Study
earnings on your Free Application for Federal Student Aid (FAFSA), included in
your taxable income if you file a tax return, or in your earnings if you are
not required to file. You will then need to report the Federal Work study
earnings for the appropriate tax year on the FAFSA - this will exclude your
earnings from the calculation for Expected Family Contribution.
Work hours are arranged between you and your employer. Generally it takes 10-12
hours a week to earn your award amount for a semester. You should not work over
your award amount, which is your Federal Work-Study earnings limit. Work hours
CANNOT interfere with your class hours.
You cannot transfer unearned money from one semester to another. Fall and
Spring awards are separate.
Students should monitor earnings so that they will
not over earn their Federal Work Study award for the semester.
Your employer will receive a tracking form to monitor earnings and
remaining hours. Work with your employer to ensure that you do not work beyond
your approved award each semester.
Check with your supervisor on timesheet requirements. Students employed on
campus will generally submit an electronic time sheet every two weeks.
Don't be misled by the name - Federal Work Study - your job is not a place to
study or socialize -- you are expected to work.
Do not work during your scheduled class time. You will be required to submit a
class schedule to your supervisor to verify your course schedule.
Call your employer if you are unable to come to work or will be late. You will
need to make arrangements with your supervisor if you wish to make up missed
If you stop working, notify your employing department and One-Stop Student
Ask your employer about their dress code. For some positions, certain standards
of dress may be required. Dressing appropriately can help you with future job
Take pride in your job and follow departmental rules. Every position
contributes to the overall operation of the organization.
If you have a concern about a work issue or you are having trouble with another
employee, talk with your supervisor and let them help you.
The Federal Work-Study Program (FWS) is a federally funded financial aid program
supported with matching funds from UNF and is designed to assist students by
providing employment opportunities and work experience while attending school. Students are paid an hourly rate on a
Students may NOT begin work until you receive an
e-mail approval with the FWS tracking form attached from Student Financial Aid
and the student has a [STAFF] tab on their MyWings.
egin and End Dates:
Students may begin work on the first day of classes following Add/Drop or
at the time the approval email and tracking form are received, whichever is
later. Students must not work beyond the last day of classes each term.
Employment may begin AFTER The Office of Student Financial Aid and HR have
approved the PAF.
Students may work up to, but no more than, 20 hours per week and/or 40 hours
per pay period. Any
hours in excess of 20/week or 40/pay period will be charged back to the
department’s OPS account. It is the responsibility of the
department to monitor the student’s time sheet and hours worked. We recommend using the FWS tracking form sent with the approval email.
Flexibility: Student workers are not allowed to work during scheduled class times and it is expected that supervisors will give consideration when academic reasons are cited for scheduling requests.
Time sheets must be submitted to the supervisor and approved by the
standard University deadline (10 am Monday prior to payday).
View the bi-weekly payroll schedule.
Work Study students do not receive paid time off for lunch, holidays,
overtime, vacation, spring break, jury duty, sick time, or when they are tardy
or absent from work. It is the student’s responsibility to notify their
supervisor, in advance, if they are unable to work. The Department’s OPS
account will be charged for any of the following:
Hours worked outside the
approved FWS employment dates
Hours worked in excess
of 20 hours per week or 40 hours per pay period
Student working in a FWS
position without a FWS award
Hours worked if student
is enrolled in fewer than 6 credit hours at UNF
Hours worked beyond
authorized FWS earnings
*Minimum wage as of 01/01/2015
How can I get Federal Work Study (FWS) funds?
You must apply
for Financial Aid by completing the Free Application for Federal Student Aid (FAFSA.) Federal Work Study (FWS) is
a federally-funded, need-based program that is awarded on a funds-available
basis to eligible students.
I applied for Financial Aid using the FAFSA and did not get a FWS award. Why?
FWS funds are limited, and the money goes very quickly. We recommend that you submit your FAFSA before our priority deadline of February 14, for the following academic year. Awards are NEED-BASED and are awarded on a FIRST-COME FIRST-SERVED BASIS.
How many credit hours must I enroll for each semester to be eligible for my FWS award?
You must be enrolled in a minimum of
6.0 credit hours of degree applicable coursework at UNF
each term to be eligible for FWS employment and to receive your FWS award.
I have been offered a Federal Work Study award. How do I get a job?
to search and apply for student Federal Work Study positions. After you apply, you will be contacted by the hiring manager for an interview. If chosen by a department, hiring paperwork will be submitted Office of Student Financial Aid. Once the Office of Student Financial Aid and Human Resources have processed the paperwork, your employer will be notified that you may begin working.
Are there advantages to participating in FWS?
YES! Federal Work Study income can be written off on your FAFSA. You also have the opportunity to get on-the-job experience that could give you an edge in the job market after graduation. In addition, working with accomplished professionals in your field of choice will provide you with valuable references for the future. And don’t forget, your employer is not permitted to schedule you to work during your classes.
What types of jobs are available through FWS?
Clerical work, computer programming and tutoring are just some of the examples of positions available through Work Study. Some jobs are "pre-professional" in nature, providing good experience for learning the basics of a career. Some jobs are related to recreational pursuits, while some are related to education, business, science, or other career fields. Positions are available on and off campus.
Are all jobs on campus?
No, there are several off-campus FWS/Community Service Jobs with Community Service Agencies, such as the The ARC of Jacksonville, Jacksonville Humane Society, and Tree Hill Nature Center. Students interested in these off-campus community service placements should apply for the Off-Campus Work Study openings at
Do I have to have FWS to work on campus?
No. There are many other student employment opportunities on campus.
You may also seek employment with other on-campus employers such as the
UNF Bookstore and Dining Services locations, including the Boathouse, Starbucks, and Outtakes. Visit www.unfjobs.org and search for Student positions, without Work Study as a job requirement.
Can I work two FWS jobs?
No. If you are not getting enough hours in your current position, talk to your supervisor.
How many hours can I work?
Work hours are arranged between you and your employer. Usually it takes 10 - 12 hours a week to earn your award amount for a semester. YOU MAY NOT WORK OVER YOUR AWARD AMOUNT, WHICH IS YOUR FWS EARNINGS LIMIT. If you work beyond the approved 20 hours per week or 40 hour per pay period, your FWS will not pay the extra hours. Work hours CANNOT interfere with your class hours.
How will I be paid and what are the FWS wages?
Direct deposit is the preferred method for paying wages. If you have not already set up direct deposit with the Cashier’s office, your employer or UNF Human Resources will show you how to set up the direct deposit of your paycheck. Your employer will show you how to submit your biweekly work hours in the UNF timesheet system in myWings. You will receive a biweekly paycheck EFT into your checking account. The salary range for FWS positions is $8.05/hr for entry level to $10.00/hr for experienced graduate level students. You and your employer should agree on an hourly rate depending on your skill level and job responsibilities. Higher rates will be considered for jobs requiring advanced degrees and/or skills. Remember, you will only be able to earn up to your FWS award for the semester, regardless of your hourly rate. The wage for off-campus FWS positions is $10.00/hr.
How much will I earn on each paycheck?
Multiply the number of hours you work every two weeks by your hourly rate. This will give you your GROSS pay for the pay period. Remember, you cannot earn beyond your FWS award for the semester. If your Fall FWS award is $2,000, you will only be permitted to earn $2,000 as a FWS employee during the Fall term.
When is the first and last day I can work this semester?
FWS students may not begin work until after Add/Drop. FWS students are not permitted to work during winter or spring breaks. The last day for FWS employment is always the last day of classes, which allows students to study during finals week uninhibited by FWS employment. View the Academic Calendar for semester-specific start and end dates.
Are FWS earnings taxable?
YES, FWS earnings are taxable income. You will receive a W-2 at the end of the year to file your taxes. Your W-2 will be available from your employer in January. All questions concerning taxes being withheld from your paycheck must be directed to the IRS.
Should I show FWS earnings on my FAFSA for the following year?
Yes, include earnings on 2015-2016 FAFSA questions 36, 39 & 44c.
There is a department that wants to hire me for a FWS position, but I don’t have a FWS award. What can I do?
First, email FWS@UNF.EDU to ask if you can be given a FWS award. If not, ask the department if they can hire you as OPS (Other Personal Services), which is temporary employment. Visit
www.unfjobs.org to search OPS job postings. You may also contact One-Stop to see if a FWS wait list is available. If so, your name could be added for consideration should funds become available. If funds do become available, you will be notified via UNF email.
Do I need to apply for FWS each year to continue receiving it or to be reconsidered?
Yes, you must apply for financial aid each year by filing the FAFSA. We recommend that you apply early. Aim to submit your FAFSA by our priority deadline of February 14 each year.
Can FWS funds be used to pend or defer my tuition and fees?
No. Funds are not paid in advance. You must work to earn the award and you won't receive your first paycheck until after the deadline for paying tuition. FWS awards will not show on you bill as pending aid because you have to work first to earn your funding.
I was awarded FWS, but I do not want it this year. What should I do?
Send an email to FWS@UNF.EDU explaining your situation and requesting a cancellation of your FWS award.
I did not earn the full amount of my Fall FWS award. Can I transfer the remainder to Spring or Summer?
No, you will lose the unearned amount. You will be permitted to earn the Spring portion of your annual award during the Spring semester.
I have run out of FWS money for this semester, but my department wants me to keep working. Can I?
If you have earned up to your FWS award for the semester, you may no longer continue to work as a FWS employee. However, if your department has the funds to hire you as OPS (Other Personnel Services) employee, they may submit paperwork to Human Resources and the Office of Student Financial Aid to reclassify your position for the remainder of the semester.
Is FWS available during the Summer?
Federal Work Study is not currently available for the summer semester.
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