Other versions for download:
[ WordPerfect 6-7-8-9 ]
[PDF (requires Acrobat Reader]
THOMAS
G. CARPENTER LIBRARY
UNIVERSITY
OF NORTH FLORIDA
THESIS
DEPOSIT POLICY AND GUIDE TO THESIS PREPARATION
Approved
by the UNF Graduate Council
September
1987
(revised November
2000)
TABLE
OF CONTENTS
PREFACE
DEPOSIT REQUIREMENTS
ARRANGEMENT OF CONTENTS
Preliminaries
Body of Text
Reference Materials
Vita
PAGINATION SEQUENCE
DOCUMENT PREPARATION AND FORMAT
Style Manuals
Paper
Typeface
Word processors
Printers
Running titles
Spacing
Margins
Corrections
Illustrations and Photographs
Library Copies
Copyright Permission
Title Page
Copyright Statement
SAMPLE THESIS TITLE PAGE
SAMPLE CERTIFICATE OF APPROVAL PAGE
SAMPLE REQUEST TO REPRODUCE COPYRIGHTED
MATERIAL
PREFACE
The
requirements for thesis/dissertation format guidelines serve three purposes:
1. To provide archivally preserved
copies for the library and university
2. To provide the library with
enough information to correctly catalog the thesis/dissertation for retrieval
by library patrons
3. To provide the library patron
with a readable copy of a student's thesis/dissertation.
To achieve these purposes, the
library requires the student to deposit two copies of the thesis/dissertation
in the library by following the procedures outlined in this document. One
copy of the thesis/dissertation is for the archives and one copy for the general
circulating collection.
These procedures were formulated
after a comparison of the thesis/dissertation guidelines of sister institutions
in the State University System of Florida and several large private universities.
The UNF policies synthesize generally accepted archival deposit procedures
found in universities in the United States, and strive to guarantee the preservation
of the final results of a student's graduate research. These rules affect
only the final document submitted to the library; students must still be guided
by their faculty thesis advisors for the preparation and final approval of
the thesis/dissertation. Students should consult their own colleges for additional
thesis/dissertation preparation guidelines.
This policy was approved by the
University of North Florida Graduate Council in September 1987.
Prepared by
Kathleen F. Cohen
Assistant Director of Libraries
UNIVERSITY OF NORTH FLORIDA
THESIS DEPOSIT POLICY AND GUIDE TO THESIS PREPARATION
DEPOSIT REQUIREMENTS
A. The University requires that
two approved copies of all graduate dissertations, theses, papers or projects,
which partially satisfy degree requirements, be permanently deposited in the
Carpenter Library. The copies deposited must include all supplementary materials,
regardless of format, produced at the University, when such work partially
satisfies a degree requirement. One copy shall be the University's archival
copy and shall be the original copy. The second copy shall serve as the library's
circulating copy. The archival copy shall bear the original Certificate of
Approval signatures of the thesis, dissertation, or project committee, and
all other copies shall contain a photocopy of the signature sheet.
1. Excepted from this policy are works produced as part of cooperative degree
programs for which another institution is the designated depository. In
such cases an author or department may elect to donate a copy of the work
to the UNF library.
2. Specifically excluded from this policy are works produced as part of
the requirements of particular courses but not uniformly required for the
successful completion of the requirements for a degree.
B. Each title submitted for deposit,
and signed by the appropriate departmental/committee representative, must
be accompanied by the library's Thesis Binding Invoice form. No
thesis, dissertation, or project will be accepted by the Library that does
not meet the standards of preparation provided by the Graduate Council/College/Department
and that does not carry the signed Certificate of Approval page.
C. All documents must be submitted
unbound, without any inappropriate or irreversible binding, gathering, or
packing techniques (such as ring binders, pamphlet-binding, etc.) NO HOLES
ARE TO BE PUNCHED IN THE MARGINS OF THE DOCUMENT.
D. All
copies are bound at the student's expense,
including both library copies, copies for the student's department/committee
chair, and any additional copies.
E. The student shall give
the thesis/dissertation to the department, which verifies that the thesis
is complete and delivers it to the Library, with the completed Thesis
Binding Invoice and the paid receipt. Submission of the thesis, dissertation,
paper or project to the Library shall be the responsibility of the department.
The academic department will deliver all completed theses/dissertations,
with receipts, to the Serials Department of the Library.
F. The academic department supervising
the submission of a graduate dissertation, thesis, paper, or project is solely
responsible for the dissemination and enforcement of this policy, including
responsibility for:
1. Conformance to library-required
format
2. Recovery of binding and other
appropriate charges
3. Responsibility for enforcing
timely transmittal of the document.
In the absence of a Graduate
Editorial Office, each academic department is responsible for reviewing
the document to ensure that the student has complied with the required style
manual and has produced a grammatically correct and acceptable document
which meets the university's standards. The library will
not review style manual
conformity nor the student's writing ability. The library will
not be responsible for
proofing the student's work.
G.
The library will certify receipt of such works when all format, binding, and
payment specifications have been met.
H. Dissertation Abstracts
agreement--as of Fall 2000, UNF has made contractural agreements with
University Microfilms for the deposit of dissertations. Please
check with your advisor for details of deposit procedures and fees.
ARRANGEMENT
OF CONTENTS
I. Preliminaries
A. Blank page
B. Title page (required)
C. Copyright Notice (optional)
D. Certificate of Approval (one original with archival copy)
E. Dedication and/or Acknowledgments (optional)
F. Table of Contents (required)
G. List of Tables and/or Figures (if applicable)
I. Abstract (required) (150-200 words)
II. Body of Text
III. Reference Materials
A. Appendices (if any)
B. Citation of Sources
C. Bibliography
IV. Vita (required) (no more than 250 words) Brief biographical
information about the author, including birth date and place of birth, educational
and employment history, and bibliography of publications, if any.
PAGINATION
SEQUENCE
| Title
page: |
counted
as Roman numeral, but not numbered |
| Copyright
notice (if any): |
counted
as Roman numeral, but not numbered |
| Certificate
of Approval (required): |
counted
as Roman numeral, but not numbered |
| Dedication
(if any): |
numbered
in small Roman numerals |
|
Table of Contents: |
numbered
in small Roman numerals |
| List
of Tables/Figures (if any): |
numbered
in small Roman numerals |
| Abstract: |
numbered
in small Roman numerals |
| Text: |
numbered
in Arabic numerals; count, but omit number from page one |
| Appendix
(if any): |
numbered
in Arabic numerals |
| References/Bibliography: |
numbered
in Arabic numerals |
| Vita: |
numbered
in Arabic numerals |
LIBRARY
REQUIREMENTS FOR DOCUMENT PREPARATION AND FORMAT
I. STYLE MANUALS
The following guidelines cover the
Library's specifications for the physical format of the thesis/dissertation.
Students should follow the style manuals specified by their departments or colleges,
which may have additional thesis/dissertation requirements.
II. PAPER QUALITY FOR BOTH
LIBRARY COPIES
A. Weight--20
pound weight, 100% rag paper, thesis quality, acid-free. Locally available
brands include Southworth Parchment Deed and Eaton's. To ascertain thesis
quality paper, hold a sheet up to the light--correct paper stock will
have a watermark.
B. Color--white only; no
off-white, ecru, antique white, pale yellow
C. Unacceptable paper--erasable,
corasable, carbon, textured. Do not use graph or tracing paper in the
original or library copy.
D. Laser printer paper is
acceptable as long as it is acid-free and of thesis quality.
E. Size--8 1/2" x 11"; oversize
materials, such as computer printouts, should be reduced; all reductions
must fit within margin guidelines.
F. The entire body of the thesis,
all official copies, and all materials in the thesis, including illustrations,
photographs, maps, graphs, charts, etc., must be produced on thesis stock
paper as noted above.
III. TYPING, TYPE FONTS AND METHOD OF PRODUCTION
A. Type
color--Black only, uniform darkness throughout document.
B. 10- or 12-point type
size--no script, italic, caps or boldface used for the entire text,
except for formulas in scientific texts.
C. Consistency--use same
standard typeface throughout main text--although tables may have different
typefaces, all must be legible.
D. Word processors are an
acceptable means of production, but type must be of letter quality.
Dot matrix printers are not acceptable unless the print has a density
of 90,000 dots per square inch and a minimum resolution of 200-300 dots
per inch.
E. Laser printers are acceptable
for production. The student must follow consistency with the typeface,
as in III.C above, and must avoid italics, Gothic, or nonstandard typefaces
for the text of the manuscript. All letters must be clear, well-formed,
and uniformly dark. The laser printer must also be able to use thesis
paper or laser paper, as required in II. A, B, E above.
F. Page numbers may not
be placed in the upper left or lower left margins.
G. Running titles must be within
the margin guidelines.
IV.
SPACING
A. Text--double space throughout, except as noted in B below.
B. Footnotes,
bibliography, tables, long quotations--single space.
C. Text
on only one side of the paper.
V.
MARGINS
A. Left--1 1/2" for binding purposes.
B. Top, Right, Bottom--1",
except for chapter headings which should have a 2" top margin.
C. All reductions, illustrations,
graphs, charts, etc., must fit within margin guidelines.
D. Right justification is acceptable,
as long as the printer/typewriter does not create extra spaces between words,
letters, or punctuation.
VI.
CORRECTIONS
A. Acceptable--clean erasures and self-correcting typewriters.
B. Unacceptable--correction
fluid (damages paper, flakes off, and sometimes bleeds), cover-up correction
tape (inappropriate for archival purposes).
C. Strikeovers are not acceptable.
D. Corrections must
be made on original manuscript before photocopying--corrections on library
copies are not acceptable.
E. The manuscript must be neat
in appearance and without error. It is the responsibility of the author to
proof the manuscript and make sure it does not have typographical or content
errors.
VII.
TEXT MATERIALS --ILLUSTRATIONS AND PHOTOGRAPHS
A. Original, illustrative material must be rendered in permanent, non-water
soluble, black ink. Pencil (which is not permanent) and felt-tip pen
(which bleeds through to adjacent pages) are not acceptable.
B. When possible, high quality
black and white photographs are preferred, because color fades and microfilms
poorly. Color photographs always microfilm in black and white.
C. Mounting of photographs
and other graphic materials must be done with either a dry-mount tissue
process or with a cold-mount adhesive. Rubber cement, aerosol spray
glues, gummed or cellophane tape and paste may not be used because they
deteriorate rapidly and are attractive food for bugs. Spray adhesives
and dry-mount cements may not be used because they produce chemical
spotting or pull away from the mounting sheet. Staples may not be used
because they rust and damage surrounding paper.
D. Slides are to be placed
in standard clear holder pages. These will be removed when the document
is bound and cataloged and secured in an appropriate area of the library,
and the location noted on the bibliographic record.
E. Videocassettes (VHS only),
audiotapes, software programs, and other nonprint formats must be produced
on high quality materials which conform to prevailing industry standards.
VIII.
DUPLICATION FOR LIBRARY COPIES
A. All library photocopies must be on paper as specified in section
II above. "Wet" copies and carbons are not acceptable.
B. Copies with gray backgrounds,
smudges, stray marks, and other irregularities are not acceptable.
IX. COPYRIGHT PERMISSION
STATEMENTS FOR COPYRIGHTED MATERIALS
A. Permission statements--Students must be aware of the existence of copyright
laws and are personally
responsible for full compliance with the laws governing copyright. They must
obtain copyright permission statements for any materials they intend to quote
at length or reproduce in their manuscripts beyond the limits of fair use,
including music, poems, short stories, tests, magazine or newspaper articles,
photographs, computer software, etc.
1. If in doubt as to "fair use," consult the The
Copyright Handbook,
by Stephen Fishman, or Copyright Permission and Libel Handbook
by Lloyd Jassin and Steven Schechter, copies of which are in the Carpenter
Library. Attached to these instructions is a form which a student
may adapt to request permission from copyright owners.
2. If permission from
the copyright holder is necessary to reproduce materials which a student
wishes to include in the thesis/dissertation, the student should be
very specific in the request, including the author/editor of the material,
title, edition, publisher, date of publication, exact material to
be used (inclusive page numbers, etc.), number of copies, how the
material will be distributed, statement as to whether the material
will be sold, type of reprint, and how the material will be used.
3. The library will not accept
any documents which fail to comply with copyright law.
B. Footnotes--Students must follow standard academic requirements regarding
the footnoting of research material, according to the style manual approved
by their department.
X.
TITLE PAGE OF THE THESIS/DISSERTATION
A. The title page must conform to standard format, including the exact
title of the thesis/dissertation, the student's full legal name, the
year of graduation, the correct name of the degree received, and the
correct name of the College awarding the degree (see example). DO NOT
include Certificate of Approval signatures on the title page. A sample
title page is included in this guide.
B. Center the text of the title
on the page, which is not numbered.
XI. COPYRIGHT STATEMENT
A. A student wishing to apply for copyright for this thesis/dissertation should
consult Copyright
Basics (Circular 1 of the
Copyright Office), which is available in the Government Documents Department
of the Library.
B. Although the copyright notice
is not required on unpublished works, the student may wish to affix the notice
Unpublished Work ©1989 John Doe to the bottom
of the title page. (Circular 1, p.6)
SAMPLE
THESIS TITLE PAGE
DISCRETE STRUCTURES IN MACHINE-READABLE
BIBLIOGRAPHIC AUTHORITY FILES:
AN EFFICIENCY MODEL
by
Jefferson Mumford Boorstin
A thesis submitted to the Department of Language and Literature
in partial fulfillment of the requirements for the degree of
Master of Arts in English
UNIVERSITY OF NORTH FLORIDA
COLLEGE OF ARTS AND SCIENCES
May, 1965
Unpublished work © Jefferson Mumford Boorstin
SAMPLE CERTIFICATE
OF APPROVAL PAGE
The thesis of Jefferson Mumford Boorstin is approved: (Date)
____________________________________________ ___________________
____________________________________________ ___________________
____________________________________________ ___________________
____________________________________________ ___________________
Committee Chairperson
Accepted for the Department:
____________________________________________ ___________________
Chairperson
Accepted for the College:
____________________________________________ ___________________
Dean
Accepted for the University:
____________________________________________ ___________________
Dean of Graduate Studies
SAMPLE REQUEST
TO REPRINT/REPRODUCE MATERIAL COVERED BY COPYRIGHT
Address of copyright holder/publisher
Dear Sir/Madam:
This is a request to reproduce the
following material in my thesis/dissertation (subject/title of thesis) to be
submitted to the University of North Florida, Jacksonville, Florida:
Description of material:
Author:
Title:
Edition:
Publisher:
Date of publication:
Material to be reproduced: (give
specific pages, chapters,
illustrations, etc.)
Number of copies:
Use: Inclusion in thesis
Distribution: (to whom will you
give copies)
Type of reproduction: photocopy,
photograph, typeset, offset, etc.
RESPONSE OF COPYRIGHT OWNER:
[ ] Permission is granted as requested
[ ] Permission is granted as corrected
or annotated
[ ] Permission is denied
[
] Commercially available, order information is attached
[ ] Alternatives are
attached
_______________________________________________________
Signature of Copyright Holder
Enclosed is a stamped, self-addressed
envelope for your convenience.
Yours truly,
Philomena Thesis
|