.
 

IT Policies & Procedures

 

banner pushpins

     

Disk Quotas (Supplemental)

SUPPLEMENTAL GUIDELINE:

Effective July 30, 2011 current file and print server quotas have been increased from 10 MB to 100MB.  There is also a new subdirectory on the N:\ drive named N:\TEMP.  

 

This 350 MB of space is used if you store files on either the I:, O:, or N: drive. It does not count against your quota if you place files on the N:\TEMP directory. If a user needs additional space on a temporary basis they can store their files temporarily on N:\TEMP.

Also, users need to be aware that the space on N:\TEMP is not backed up and files that are greater than 30 days old will be purged from N:\TEMP. If space utilization on the N:\TEMP drive reaches a critical level, files may be purged earlier than the 30 days.

 

If you or your department need to share files between different departments and this is a permanent need, please contact the ITS help desk or your C-Tech and they can arrange for permanent storage.  If you do place files on the N:\ drive and they are not in the N:\TEMP subdirectory, they will count against your quota.

In order to accomodate both the need of users to share data with other users, as well as the need to have space available for users to temporarily copy data that shouldn't be accessible to other users, we have created 2 sub-directories in the "N:\TEMP" directory. They are:  

    • "Public" - Directories (and their contents) created here can be viewed by any Domain user. No files can be created/copied directly into the Public folder, only in subdirectories created within this folder.
    • "Private" - Directories (and their contents) created here can be viewed only by the creating user. No files can be created/copied directly into the Private folder, only in subdirectories created within this folder.

How to determine your current disk usage:

  • Be sure you are logged into the network.
  • Click on "My Computer".
  • Click on "View" and "Details" to get the detailed view that will tell you about your disk space utilization.
  • You should see a window similar to the following (depending on your version of Windows, your image may look slightly different)

     

    disk-quote-currently-used.gif

    Click here for Windows XP

     

    disk-quote-currently-used-2000.gif 

    Click here forWindows 2000

    Procedure

  • Under the column named "Name", you will see your userid, which is equivalent to your I: drive.. Under the column named "Total Size", you'll see the amount of disk space that has been alloted to your userid. Under the column named "Free Space", you'll see how much disk space you still have available.
  • You'll also notice that you have what appears to be the same amount of space on the "Global" or N: drive and on your departmental or O: drive. This does not mean you have 300 MB of disk space allocated. It means that you have a total of 100 MB of disk space that you can use to store your files on I:, N: and O:. You may store some of your files on I: and O:. You may store all of your files on I:, or all on O:.  You may store your files on the N:\ drive. The only exception to this rule is that if you store files on the N:\TEMP subdirectory, those files will not count against your quota. However, those files on N:\TEMP are not backed up and are regularly deleted from the network.
  • If you have exceeded your disk quota on either the I:, N:, or O: drives (except N:\TEMP), you will see a message similar to the following:

 For further information, contact your College or Department C-Tech or the ITS help desk (helpdesk@unf.edu )