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Enterprise Systems

 

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Registration

Course Repeat

In order to assess students appropriately for repeated courses, UNF has developed a process to determine which courses are eligible for the repeat surcharge. 

The following Board of Governors Regulation requires institutions to assess fees to students who have repeated a course more than twice.

 

        BOG 7.001 Tuition and Associated Fees

 

BOG Rule
 

      

11) Each student enrolled in the same undergraduate college-credit course more than twice shall pay tuition at 100 percent of the full cost of instruction and shall not be included in calculations of full-time equivalent enrollments for state funding purposes. Students who withdraw or fail a class due to extenuating circumstances may be granted an exception only once for each class pursuant to established university regulations. The university may review and reduce these fees paid by students due to continued enrollment in a college-credit class on an individual basis contingent upon the student’s financial hardship. For purposes of this paragraph, first-time enrollment in a class shall mean enrollment in a class fall semester 1997 or thereafter. Calculations of the full cost of instruction shall be based on the system-wide average of the prior year’s cost of undergraduate programs in the state university system using the expenditure analysis.

 


UNF Administrative Applications Menu:

Drop for Non-Attendance - User Control

The Office of the Registrar is responsible for maintaining user access to the Drop for Non-Attendance screen. Department users must be added in order to be able to drop students from classes for Non-Attendance. 

 

Intended Audience/Users:Office of the Registrar


Drop for Non-Attendance  

The Drop for Non-Attendance screen is used by department staff, who have been provided access by the Registrar's Office, to drop students for non-attendance and is available only during Drop/Add. Department Staff have access to the College(s) and Department(s) provided by the Registrar's office from Drop for Non-Attendance user control. 

 

Intended Audience/Users:  Department Staff

 

EPI - Completions

The Educator Preparation Institute (EPI) must report certain data elements to the state every year. This application provides the EPI Administrator a way to collect certain data elements that do no already exists.  The following data elements can be entered:

  • Transfer GPA
  • Certification Area
  • Job Status
  • Completion Date
  • FL DOE Number

A list of students with various data elements can be exported to Excel.


Intended Audience/Users:  EPI Administrator

 

EPI - Registration

Educator Preparation Institute (EPI) students are admitted to the university but must meet additional requirements before registering for the EPI course.  The EPI Administrator must indicate which students should be registered for the term.  All students admitted for a particular term will be displayed.  If the student has any holds that prevent registration, then they cannot be selected.  Once the EPI Administrator has selected students for registration, then the Registrar will view the list and register the selected students.  


Intended Audience/Users:  EPI Administrator and Registrar

Priority Registration - Control Dates

The Office of the Registrar is responsible for adding the begin and end dates for each term for the Priority Registration screen.  The control dates will control access to the Priority Registration screen by the user.


Intended Audience/Users:  Registrar's Office Staff 

Priority Registration - Groups

The Office of the Registrar is responsible for maintaining the Priority Registration Groups, Student Groups and Registration Groups.  This information will be used when to adding students to Priority Registration. 
 

Intended Audience/Users:  Registrar's Office Staff  


Priority Registration - User Control 

The Office of the Registrar is responsible for maintaining user access to the Priority Registration application. Users must be added in order to be able to add students for Priority Registration. Each user is associated with a group (set up on the Priority Registration-Groups application).

Intended Audience/Users:  Registrar's Office Staff   


  

Priority Registration

The Priority Registration application is used to assign student Priority Registration time tickets.  Special Population users (defined on the Priority Registration - User Control application) will be able to add students to priority time ticket groups.  Each Special Population is associated with a Priority Registration time tickets.  The user select a student and group to which they are assigned.  If the student meets the GPA requirements and have a current time ticket, then the user can reassign the student to a priority registration time ticket.

Intended Audience/Users: Special Population Users

 

Student Schedule

This application allows the user to view the class schedule for the selected student and term.  The CRN, course ID, course status, course title, credit hours, meeting times, days, dates, location, and instructor are displayed.

 

Intended Audience/Users:  Deans, Associate Deans, Department Chairs, Advisors, Secretaries, Enrollment Services, and Student Affairs


Surcharge Course File 

Users can view a list of courses for the selected student that have been repeated two or more times.  If the student should enroll in one of these courses again, the student will be subject to the repeated course fee.

Intended Audience/Users:  Deans, Associate Deans, Chairs, Advisors, and Secretaries


 

Surcharge Exemptions 

The Enrollment Services Records Processing is able to view of list of all courses in academic history and registration for the selected student.  If the course is in the course exemption table, display an ‘R’ in the Exempt column. 

 

Intended Audience/Users: Enrollment Services Records Processing

 

 

Automated Jobs/ Banner Jobs

Automated Jobs and Banner Jobs for Course Repeat can be viewed in the ‘How Things Work’ section of the Enterprise Systems webpage.

Reinstatement Date Maintenance 

Students who are purged for non-payment have the option of being reinstated to their classes within the reinstatement period.  This application is used to set the reinstatement period for each term.  The user enters the term, begin date, and end date for the reinstatement period for each term.  These dates control the student Reinstatement application.   

 

Intended Audience/Users: Select members of Enrollment Services Records Processing

 

 

Student Services Menu:

Reinstatement 

Students who are purged for non-payment have the option of being reinstated to their classes within the reinstatement period.  This application allows the student to reinstate all of the classes for which they were registered.  The exception to this is if a class is cancelled or closed.  The CRN, course ID, course title, credit hours, meeting times, days, and any comments (closed, cancelled) are displayed.  If reinstatement is not available for the student, then appropriate messages are displayed. 

 

Intended Audience/Users: Students

 

 

Withdraw Courses 

Degree-seeking and non-degree seeking undergraduate students (including post-baccalaureate) are limited to a total of six (6) UNF course withdrawals: three (3) courses at the 1000/2000 level and three (3) at the 3000 level or higher. This policy does not limit withdrawals for fully admitted graduate students. This application allows the student to withdraw from courses during the withdrawal period for the term, ensuring that the student has not exceeded the withdrawal limits. The number of withdrawals completed and remaining is displayed so the student can view his/her status regarding the limitation.

 

Intended Audience/Users: Students