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Concurrent Enrollment 

Concurrent Enrollment refers to currently-registered UNF degree-seeking students who wish to earn credit at another regionally-accredited postsecondary institution for transfer into a UNF degree program. Students should first obtain approval from their UNF academic advisor prior to enrolling elsewhere to ensure transferability of courses. Any UNF student wishing to attend an in-state public institution should complete the Transient Student Admission Application via the FloridaShines (formerly FLVC) program.  Students wishing to attend private or out-of-state institutions will complete a paper form.  

 

 

Registrar Section

The Registrar Office staff are responsible for processing the courses indicated by the student on the application.  Whether or not a student is enrolled in a degree program, eligible to return to UNF, has immunizations on file and is either a Florida Resident for tuition purposes or Non-Florida resident will be verified using Banner information that is displayed on the Concurrent Enrollment Administrative Applications screen. The College, Major and Birth Date are also displayed for the selected student based on the current term. The Registrar’s Office will then enter the Institution, Term, Course Override (if necessary), Course Subject, Course Number, Hours, and Approved Hours on the screen.

 

Financial Aid Section 

Financial aid information will not be available on this screen for terms prior to Spring 2015. If there are questions regarding an application for a term prior to that, please contact Financial Aid.

Financial Aid staff are responsible for processing the financial aid portion of the Concurrent Enrollment request.  The user will need to indicate whether or not the student requested financial aid and if financial aid is not approved does the student want to take the course anyway.  For each course, the user will indicate whether the course has been approved for financial aid.

 

 The Financial Aid section includes the following data elements retrieved from Banner data:

 

Bright Futures Eligible:         Indicates if student has received Bright Futures
Financial Aid Recipient:    Indicates is student has accepted any Federal aid excluding work study
Current SAP:    Current Satisfactory Academic Progress status 
Transfer Credit:   Indicates if student has any transfer credit 
COA Last Requested:    Date of last Cost of Attendance transcript requested 
EV Last Requested:    Date of last Enrollment Verification transcript requested 
Mid-Year FA:    Status and Date of mid-year financial aid request 
COA Last Received:    Date of last Cost of Attendance transcript that was received 
EV Last Received:    Date of last Enrollment transcript that was received 
Summer FA:   Status and Date of summer financial aid request 


The Financial Aid user will indicate when the Cost of Attendance (COA) transcript has been reviewed and when the Enrollment Verification (EV) transcript has been reviewed.  NOTE: Only electronic COA and EV transcripts and responses are tracked on this screen.  These are generated as part of the FloridaShines transient program.  If the institution is not a FloridaShines participant, COA and EV information is tracked manually.

 

 In the course list, the following information is displayed:

 

Course:            Course requested to be taken at concurrent institution 
Approved:      Indicates if the course is approved for Financial Aid 
Academic History:      Indicates if course has been taken and passed at any institution; course is searched by subject and course number, e.g. ENC1101
Date Reviewed:    Date that the approved indicator was selected 
EV Start Date:    Enrollment Verification transcript start date 
EV End Date:    Enrollment Verification transcript end date 
EV Hours:    Number of hours indicated on the Enrollment Verification transcript  

 


 The Approved column is used to indicate if the course has been approved for Financial Aid.  The other data is either from Banner or created at the time the Approved field is marked.

 

 Intended Audience/Users:  Enrollment Services, Advisors, One-Stop, and Financial Aid

 

 

Concurrent Enrollment Review

 

The Concurrent Enrollment Review screen is used by Financial Aid to track the receipt of electronic Cost of Attendance (COA) and Enrollment Verification (EV) transcripts and negative responses for the current UNF term. These transactions are for UNF students attending another Florida public institution in the FloridaShines (formerly FLVC) transient program. A transcript is an EDI 130 transaction and the negative response is an EDI 147 transaction. A negative response (147) states why a transcript (130) will not be sent and reasons include:

  • Student cannot be identified based on the information supplied
  • Student is not currently registered
  • Student has a hold on their record

UNF will automatically submits electronic requests (EDI 146 transactions) for COA/EV transcripts for FloridaShines participants shortly after the drop/add period has ended for the current UNF term. If no information is received or if the institution sends a negative response indicating one of the reasons listed above, a second request will be sent 20 days after the initial request or negative response receipt. Additional requests will be made upon a student request or as determined by the Financial Aid Office.

Following is an explanation of the criteria used to select students and the messages displayed for the current UNF term. For all students, Financial Aid Requested must be Y.

Cost of Attendance messages

  • "COA: No response within 20 days of initial request." - no 130 or 147 has been received, today's date is greater than or equal to 20 days after the COA Last Requested date and no second request has been sent.
  • "COA: No response within 20 days of request." - either an invalid 130 or valid 147 has been received after initial request, today's date is greater than or equal to 20 days after the COA Last Requested date and no second request has been sent.
  • "COA: 147 response, need to send second request." - 147 was received, but no 130, today's date is greater than or equal to 20 days after the 147 received date and no second request has been sent.
  • "COA: Need to review transcript." - 130 has been received, the COA Received Date is greater the COA Last Requested date and the COA Reviewed date is blank.

Enrollment Verification messages

NOTES: For an EV to be valid, the created and received dates of the EV must be greater than or equal to 5 days after the start of the course for which enrollment is being verified.

  • "EV: No response within 20 days of initial request." - no 130 or 147 has been received, today's date is greater than or equal to 20 days after the EV Last Requested date and no second request has been sent.
  • "EV: No response within 20 days of request." - an invalid 130 or valid 147 has been received after initial request, today's date is greater than or equal to 20 days after the EV Last Requested date and no second request has been sent.
  • "EV: 147 response, need to send second request." - 147 was received, but no 130, today's date is greater than or equal to 20 days after the 147 received date and no second request has been sent.
  • "EV: EV Course Start date is greater than received date." - 130 has been received, the EV Last Received date is greater than or equal to the EV Last Requested Date, the EV Course Start date is greater the EV Last Received date and today's date is 5 days greater than the EV Course Start date. Another EV request needs to be sent.
  • "EV: Need to review transcript." - 130 has been received, the EV Last Received date is greater the EV Last Requested date and the EV Reviewed date is blank or the EV Reviewed date is less than the EV Last Received date.
  • "EV: Received date is greater than the reviewed date and the EV reviewed indicator is Y." - 130 has been received, the EV Last Received date is greater the EV Last Reviewed date and the EV Reviewed indicator is "Y".

Intended Audience/Users:  Financial Aid

 

 

Concurrent Enrollment UNF Transient Summary

 

Financial aid information will not be available on this screen for terms prior to Spring 2015. If there are questions regarding an application prior to that, please contact Financial Aid.

The Concurrent Enrollment UNF Transient Summary is used to review the financial aid information for students who requested aid while participating in the FloridaShines transient program.

 

The information displayed is a summary of the Financial Aid section of the Concurrent Enrollment screen.

 

Financial Aid Student Data

 

Financial Aid Section:         Includes the date the request was submitted and if the student wanted to take courses even if not approved for aid
     
Course List:    Lists the courses requested, approval status, date reviewed and EV information 
     
Cost of Attendance Request/Response:    Lists COA requests sent out and negative responses received, if any, along with the response message 
     
Cost of Attendance Transcript:    Displays the information from any COA transcript received or indicates that it has not been received 
     
Enrollment Verification Request/Response:    Lists EV requests sent out and negative responses received, if any, along with the response message 
     
Enrollment Verification Transcript:    Displays the information from any EV transcript received or indicates that it has not been received 

 

 

Intended Audience/Users:  Financial Aid