The Referral System is a way for Admissions processing and the Graduate School to create referrals for students’ Admissions Applications and have the referral routed to the appropriate approvers for decisions, thereby replacing a paper process. Once the approver makes their decision, it is routed back to Admissions processing or the Graduate School for final processing.
At both levels, graduate and undergraduate, there are control forms that must be completed before referrals can be created. Four control forms should be completed before creating a referral.
The creation of a referral can only be done for students who have a Referred for Decision (NR) decision as the latest decision. After this decision is input on the Admissions Processing Workspace the referral can be created by clicking the 'Referral Creation Needed' link in the Decisions block. The referral creation page has different fields based on the level of the student’s admissions application.
Admissions Referral Control
The Admissions Referral Control is used to access the four control forms. The control forms are based on level (Graduate and Undergraduate). The four control forms are as follows:
Intended Audience/Users: Graduate School Administrator and Undergraduate Administrator
Admissions Referral Decision
The Admissions Referral Decision screen lists the students that have a referral created, but are waiting for a decision by an approver. The list is determined by the user’s queue(s). There are selection drop-downs if the user wants to narrow down their list. Clicking on the hyperlink provided for the student, the user is taken to a screen to review the referral and a decision can be made and submitted for processing.
Intended Audience/Users: College approvers
Admissions Referral Processing
The Admissions Referral Processing screen lists the students that have referrals waiting for final processing. There are selection drop-downs the user can select to narrow down the list. By clicking on the hyperlink provided for the student, the user is taken to a screen to review the referral and the decision that was made by the approver.
Intended Audience/Users: The Graduate School and Enrollment Services Processing
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