.
 

Enterprise Systems

 

Globe and planet

     

Admissions 

UNF Administrative Applications Menu  

Admission Applications

As part of the Admission Application the user can view a student’s “raw” application.  The user can select from term, level, application type, status, and date to narrow the list of applications returned.  Or, the user can select just one student by entering the student’s ID.  The ID may be the student “N” number or the temporary “A” number assigned when starting an application. Applications listed include any applications started by a student even if it has not been submitted yet. 

 

Intended Audience/Users:  Enrollment Services and Graduate School

 

 

Admission Checklist Query

This application allows the user to view a list of students with an Admission application (SAAADMS) for the selected parameters.  The parameters include term, college, level, major, and concentration.  At a minimum, term and college must be selected. 

 

The student’s UNF ID, name, classification, program, college/major, concentration, admission decision, decision date, and application date are displayed.  The user can select the student’s UNF ID to view the checklist items for that application.  The admission request code (ADMR code), received date, official indicator (for transcripts), item description, and link to imaging (if a document exists, the user has the appropriate permissions, and the user is accessing the application from campus), and documents uploaded by the student or their references are displayed.

 

Intended Audience/Users:  Deans, Associate Deans, Department Chairs, Enrollment Services, and Advisors

 

 

Admission Checklist Status

The user can view any applications for the selected student where the application term is greater than or equal to the current term.  The term, application number, decision, classification, program, college/major, concentration, and checklist status are displayed for each application.  The user can select the term to view the checklist items for that application.  The admission request code (ADMR code), received date, official indicator (for transcripts), item description, and link to imaging (if a document exists, the user has the appropriate permissions, and the user is accessing the application from campus) , and documents uploaded by the student or their references are displayed.

 

Intended Audience/Users:  Deans, Associate Deans, Department Chairs, Enrollment Services, and Advisors

 

 

Admission Decision Review

The user can view a list of decisions for the selected student for any applications where the application term is greater than or equal to the current term.  The term, application number, decision sequence number, decision, decision date, last update date, and user are displayed.

 

Intended Audience/Users:  Deans, Associate Deans, Department Chairs, Enrollment Services, and Advisors

 

 

Admissions Processing Workspace

The Admissions Workspace provides a way to efficiently process student applications.  The workspace is applicable to a specific application for a student and other information related to the admissions process is displayed.  The screen is divided into data blocks (detailed below) and some blocks are customizable to allow different staff members to view only areas essential to the work they perform.  Depending upon user access, some of the data blocks may be used to update information in Banner, however, if the application term has passed all information will be read-only.  At the top of the screen, any warnings which may impact admission for the student are displayed (for instance, non-payment of the application fee or conduct issues).   The workspace is also integrated with the Admissions Workflow system.  If the workspace was accessed from the Admissions Workflow, workflow items applicable to the student’s application will be displayed at the top of the screen.

 

Workspace Data Blocks

  • General – lists information about the student’s attendance at UNF and overall transfer information
  • Selected Application – contains information related to the application that has been selected in the workspace
  • Other Applications – lists all other applications for the student
  • Checklist – contains admissions checklist items for the selected application
  • Decisions – lists decisions for the selected application and allows management of a referral
  • Letters – displays all admissions letters related to the selected application
  • Comments – displays any comments associated with the selected application
  • Academic Non-Course Requirements – displays all CAPP non-course requirements for the student
  • Post-Secondary Transcripts – displays all post-secondary institutions that the student has attended
  • High School Transcripts – displays all high school transcripts received for the student
  • Test Scores – displays all test scores received for the student

 

Intended Audience/Users: Enrollment Services and Graduate School

  

 

Admissions Recommendation Program Form Control  

This application maintains a list of programs associated with the recommendation form in the Admissions Recommendation System.  Students who apply to these programs will have the recommendation form presented to their references as a requirement and the recommendation letter upload will then become optional.

Intended Audience/Users: Enrollment Services Admissions Administrator and Graduate School Admissions Administrator

  

 

Application Audit Summary

The application allows the user to review any applicants who are in a referred status.

You must select term, college, level, program and major. Concentration is not required. Once you have made all of the selections then select the Submit button.

 

The following data is displayed

 

Application Audit Summary information
 

ID

 

Student's UNF ID

 

Name

 

Student Name

 

Refer Date

 

Date the referral code was entered

 

Confid

 

RD if student has a confidential admission code

 

Program

 

Student's Program

 

Overall GPA

 

Student's Overall (transfer and institutional) GPA

 

Prereq GPA

 

GPA for the CAPP prerequisite area

 

Prereq

 

Y if CAPP prerequisite area is met, N if it is not

 

Gen Ed

 

Y if CAPP general education area is met, N if it is not

  Foreign Language  

Y if CAPP Foreign Language area is met, N if it is not

 

Gordon Rule

 

Y if CAPP Gordon Rule area is met, N if it is not

 

AA/60+

 

Y if student has either an AA degree or more than 60 hours, N if not

 

Postbacc

 

Y if student is a post baccalaureate student, N if not

       

 

The user can select the student's UNF ID to view the "Audit Summary by Student" screen.

This "Audit Summary by Student" displays the student's UNF ID, name, application term, college, program, major and concentration. It also includes the following information:

 

Application Audit Summary by Student information
 

Overall GPA

 

Student's Overall (transfer and institutional) GPA

 

Prereq GPA

 

GPA for the CAPP prerequisite area

 

Prereq

 

Y if CAPP prerequisite area is met, N if it is not

 

Gen Ed

 

Y if CAPP general education area is met, N if it is not

  Foreign Language  

Y if CAPP Foreign Language area is met, N if it is not

 

Gordon Rule

 

Y if CAPP Gordon Rule area is met, N if it is not

 

AA/60+

 

Y if student has either an AA degree or more than 60 hours, N if not

 

Postbacc

 

Y if student is a post baccalaureate student, N if not

 

 

 

 

 

The following information is provided in more detail:

 

Prior degree information is listed including Institution, degree, receive date, and verification of degree awarded indicator.  If the student has any holds, the holds are listed with the contact information.    

 

There is a notes section which allows the user to make notes that the student can see when accessing the Application Audit Summary.

 

The Degree Evaluation link will allow the user to view the student's degree evaluation. If the link in not present, then there is not a degree evaluation for the student for this program/major/concentration.

 

Intended Audience/Users:  Advisors

 

 

Application Deadline Exceptions

As part of the Admission Application some programs have deadlines that differ from the University deadline.  This application allows the user to manage these alternate deadlines for each program.  A separate deadline can be entered by term.  If a student attempts to submit an application that is beyond the alternate deadline, they will receive an error message indicating the specific deadline for the program.

 

Intended Audience/Users: Enrollment Systems and the Graduate School

 

 

Application Processing

As part of the Admission Application the user can view completed applications with a specified error or condition.  The user can select from term and level to narrow the list of applications returned.

 

The error or conditions are:

 

Error Conditions
FTIC/Hours:          Application type is FTIC but reported hours are greater than 12. 
Not FTIC/Hours < 12:     Application type is not FTIC but reported hours are less than 12.
Not FTIC/HS Grad >= PS Dates:     Application type is not FTIC but reported high school graduation date is greater than or equal to the attendance begin date on at least one post secondary institution.
Lower Level/Hours:     Application type is Lower Level Transfer but reported hours are greater than or equal to 60.            
Upper Level/Hours:       Application type is Upper Level Transfer but reported hours are less then 60.
FL CC/Admit Type:       Admit type of Florida Community College does not match the specified last insitution.
Other Transfer/Admit Type:       Admit type of Other Transfer does not match the specified last insitution.
Non-Post Bacc-UG with Degree:        Admit type of non-Post Bacc undergraduate and post-secondary degree.
Legal:       Student answered ‘Yes’ to one of the legal questions.
Unknown HS:       Student indicated unknown high school.
Unknown PS:       Student indicated unknown post secondary institution.
Too Many PS:       Student has reported more than 15 colleges (including accelerated mechanisms and military).
Missed Deadline:     Application was submitted after the general application deadline.
Program Mismatch     Program, major or concentration in Banner does not match the submitted application.
No SSN:     SSN was not reported on the application.
SSN Does not Match:     SSN reported on application does not match the SSN already in Banner.
DOB Does not Match:     Date of Birth reported on application does not match the Date of Birth already in Banner.
Name Does not Match:     Full name reported on application does not match the full name already in Banner.
Citizenship Does not Match     Citizenship reported on application does not match citizenship already in Banner.

 

 

Once the error or condition is corrected in Banner (if necessary), then the user will select the checkbox in the “Review” column to indicate that the issue has been remedied.  This will prevent this application from continuing to appear on this list.

 

Intended Audience/Users:  Enrollment Services Processing and Graduate School

 

 

Distance Learning State Authorization

There are requirements imposed by some states as it relates to their residents taking courses (distance learning) in another state. UNF must be authorized by each state in order to accept these students into the University.


This application provides a way to indicate which states will not allow UNF to accept their students. This application is then used by the Admission Application to prevent students from completing the application. 
 
 Intended Audience/Users: Distance Learning State Authorization Coordinator

 

High School Course Catalog

The High School Course Catalog is used to determine how coursework will count on a high school transcript evaluation.  The courses defined in this catalog will be used for institutions that have been added to the GFLHS (general Florida high school) group.  Institutions are added to this group when they are set up as an EDI partner in Banner and have a Florida address.

 

 Intended Audience/Users: Enrollment Services

 

High School Transcripts

The High School Transcripts application lists all high school transcripts received for a student.  After a transcript has been selected, details related to the transcript will be displayed at the top of the screen.  If an evaluation has been completed for the transcript, the Evaluation Summary will next be displayed, which includes information related to the admissions workup which is necessary to make an admission decision.  Lastly all individual courses on the transcript will be listed.  

 

This application performs a workup (or evaluation) on the high school transcript selected by choosing a series of coursework to meet the state guidelines for admission to the University.  The workup functionality does the following:

  1. Updates graduation date on other transcripts received or when it is blank
  2. Updates diploma when it is blank
  3. Removes accelerated mechanism flags for non-passing courses
  4. Calculates a weighted GPA
  5. Determines which of the student’s transcripts should be flagged as used for admission decision
  6. Updates the High School Information (SOAHSCH) form
  7. Marks transcript as evaluated

 Intended Audience/Users: Enrollment Services and Advisors

 

   Market Source Report 

As part of the Admission Application, the graduate application has a question regarding how the applicant heard about UNF. The Market Source Report allows the user to select from various criteria to view the number of applications and percentages for the Market Sources selected on the Admissions Application.

 

 Intended Audience/Users:  Graduate School, Graduate Program Directors, Deans

 

  

One Stop Student Info

This application presents the user with a summary of admissions and financial aid information for the selected student and term.  The student’s name and UNF ID are displayed.  The Admission Information section may contain Remaining Admission Documents, Residency Status, and Holds.  The Financial Aid section may contain the FAFSA Status, date received, and verification status.  In addition, there are a number of reminders displayed at the bottom of the screen (although these are geared toward the student).

 

Intended Audience/Users:  Enrollment Services

 

 

Partnership Codes

As part of the Academic Partnership program, students may be eligible to receive a discount on tuition if their employer is a partner with Academic Partnerships. Students are asked for their Parternship Code at the time of application but frequently do not have the information. This application allows an administrator to enter the Partnership Code for the student in order for them to receive the tuition discount.  If a student is no longer eligible for the discount, then a new effective term may be entered for the student to end the discount.

 

Intended Audience/Users: Registrar's Office

 

Scholarship Application Attributes Control

The Scholarship Application Attributes Control form has two purposes. First, it is used to maintain an awarding crosswalk between financial aid and admissions information. This information is used to award and cancel admissions scholarships. Second, it is used to add attributes to students for Interview and Offered as part of the Scholarship Application System.

   

Intended Audience/Users: Enrollment Services Admissions Administrator

 

 

Student Conduct

As part of the Admission Application the student must answer two questions regarding legal and/or conduct issues.  This application allows the user to view the answers to these questions.  In addition, the user can insert additional records when (and if) the student has been cleared to be admitted.  Until the student has been cleared they cannot be admitted to the university.

 

For paper applications, the user is able to enter all information located on the paper application pertaining to conduct.

 

Some users will have view only access and will be unable to insert additional records.

 

Intended Audience/Users:  Enrollment Services

 

 

Test Scores

This application displays all test scores received for a student, which are generally used for the purposes of admission. Components for each test taken are grouped together by their test name and a "best of" calculation is displayed. The test name may be clicked to reveal the individual components and their dates. Scores which do not necessitate a "best of" calculation will be displayed at the bottom of the page under the "OTHER" category.


Intended Audience/Users: Enrollment Services, Graduate School and Advisors

 

 

Transient Applicant Courses and Approvals

As part of the Transient Application process, students must submit which courses they would like to take. In addition, the application goes through a series of approvals both at the Home institution and the Host institution. The user can view this information for each application submitted by the student for the selected term.

 

Intended Audience/Users: Advisors and Enrollment Services Processing

  

Student Services Menu 

 

Admission Decision Confirmation

Once students are admitted to the university they will receive an admission letter.  First Time In College (FTIC) students will be directed to this application where they may confirm or decline their admission.  This response is then entered into Banner as a contact code for additional correspondence with the student.

 

 

Admissions and Financial Aid Information

This application presents the user with a summary of admissions and financial aid information for the selected student and term.  The student’s name and UNF ID are displayed.  The Admission Information section may contain Remaining Admission Documents, Residency Status, and Holds.  The Financial Aid section may contain the FAFSA Status, date received, and verification status.  In addition, there are a number of reminders displayed at the bottom of the screen.

 

 

Application Audit Summary

The student is able to view the "Audit Summary by Student" information page, if one exists.  This application displays the student's UNF ID, name, application term, college, program, major and concentration. It also includes the following information:

 

 

Application Audit Summary information
 

Overall GPA

 

Student's Overall (transfer and institutional) GPA

 

Prereq GPA

 

GPA for the CAPP prerequisite area

 

Prereq

 

Y if CAPP prerequisite area is met, N if it is not

 

Gen Ed

 

Y if CAPP general education area is met, N if it is not

  Foreign Language  

Y if CAPP Foreign Language area is met, N if it is not

 

Gordon Rule

 

Y if CAPP Gordon Rule area is met, N if it is not

 

AA/60+

 

Y if student has either an AA degree or more than 60 hours, N if not

 

Postbacc

 

Y if student is a post baccalaureate student, N if not

     

 

 

 

The following information is provided in more detail:

 

Prior degree information is listed including Institution, degree, receive date, and verification of degree awarded indicator.  If the student has any holds, the holds are listed with the contact information.

     

There is a notes section which displays any information entered by the advisor.

 

The Degree Evaluation link will allow the student to view their degree evaluation. If the link in not present, then there is not a degree evaluation for this program/major/concentration.

 

 

Application Status

The student can view the status of all applications where the application term is greater than the current term minus one year.  The application term, application number, application type, student type, degree, major, link to the electronic application (if it exists), decision status and decision status date are displayed.  The checklist items are displayed including the item, item description, mandatory indicator, received indicator, date received and comments.  The comments column provides the ability for students to upload documents, identify references and see further details about a checklist item.  The option to pay the application fee and more detailed information about the decision status are displayed just below the checklist items. 

 

 

Status Letter

For students who have an application in a referred status, a Status Letter may be available.  The student must select a term to see if an application is referred for the term.  If there are not referred applications, then a message is displayed.  If there is a referred application, then a list containing program, major and concentration is displayed.  The student would select the program code to view the status letter.  Even though an application may be referred, there may be no status letter.  In that case, a message is displayed indicating that there is not status letter for the application. 

 

 

Test Scores for Admission

This application displays a list of all test scores received by the University, which may be used for admission consideration.

 

 

Public Application 

 

Admissions Recommendation System

When a student has identified a reference via their electronic application or Application Status, the reference will be emailed with log-in information to this system.  Once logged in, information about the student needing a recommendation can be viewed.  Depending on the applicant’s program, the reference may be asked to submit a recommendation form and/or a recommendation letter to the system.  The reference will have 28 days to submit materials for the applicant.