Each semester the Registrar will send the appropriate dates to ITS in order to set up the Daily Registration chain’s begin and end dates.
The following is a list of the components in the chain listed in order. Select the hyperlink to see the full description.
Set Late Admit Time Tickets
Set Week of Welcome Attribute – (Fall only)
Set International Heath Insurance Attribute
Set Audit Mode for Senior Citizens
Set ID Card Exemption Attribute
Set Differential Tuition Exemption Attribute
Set Florida Pre-Paid Attribute
Set Tuition Responsibility (QF) Information Hold
Set Tax Form (QT) Information Hold
Registration Time Tickets for Students Attending Orientation (Summer only)
Fall Registration Time Tickets for Students Attending Orientation- (Summer Only)
ITS Instructions for AppWorx
In AppWorx, select the chain then select the Edit button. In the Schedule tab, select the Edit button to edit the defined schedule. In the General sub-tab enter the begin date in the Scheduled Start Date field. Enter the end date in the Scheduled End Date field. In the Prompts sub-tab, select the Term field and enter the registration term in the Term field (first prompt). For fall term, enter the term year in the Year field (second prompt). Select the OK button to save changes to the Schedule. Then select the Apply button to save changes to the chain.
Schedule: Daily, 8:00 PM
WSF5003 - Set Late Admit Appointments
WSG5410 - Set Week of Welcome Attribute – (Fall only)
WSG5415 - Set International Heath Insurance Attribute
WSF5401 - Set Audit Mode for Senior Citizens
WSG5420 - Set ID Card Exemption Attribute
WSG5440 - Set Differential Tuition Exemption Attribute
WSG5445 - Set Florida Pre-Paid Attribute
WSG5275 - Set QF (Tuition Responsibility) Information Hold
WSG5280 - Set QT (Tax Form Info) Information Hold
WSF5004 - Registration Time Tickets for Students Attending Orientation - (Summer only)
WSF5006 - Fall Registration Time TIckets for Students Attending Orientation - (Summer only)
WSF5003 - wksfapt
WSG5410 - wksgatr
WSG5415 - wksgatr
WSF5401 - wksfreg
WSG5420 - wksgatr
WSG5440 - wksgatr
WSG5445 - wksgatr
WSG5275 - wksghld
WSG5280 - wksghld
WSF5004 - wksfapt
WSF5006 - wksfapt
WSF5003 – p_set_late
WSG5410 – p_set_afww
WSG5415 – p_set_iahs
WSF5401 – p_set_auditmode
WSG5420 – p_set_raid
WSG5440 – p_set_radt
WSG5445 – p_set_rapp
WSG5275 – p_qf_hold
WSG5280 – p_qt_hold
WSF5004 – p_set_orient_appointment
WSF5006 – p_set_orient_summer_ftic
For any courses that are added or withdrawn (with comment like ‘Final’) after the deadline (including complete withdraws), an email is sent to the Compliance Office. This weekly (Friday) process selects all registration audit activity since the last time the process ran for the current term where the Registration Status code begins with ‘W’ or ‘CW’ with comment like ‘Final‘ or Registration Status codes of ‘RE or ‘RS’. A report is created containing the student’s ID, name, classification, activity date of added or withdrawn course, user name, registration status, term, CRN for course, part of term, course ID, credit hours, indicator for Veteran, indicator for athlete, indicator for international students, indicator for financial aid, indicator for Florida Bright Futures, and deceased comment. An email is sent to the student (except for deceased students) regarding a change in registration status. An email is sent to the Compliance Office notifying them that a file is available for viewing.
For any courses that are dropped after the deadline, an email is sent to the Compliance Office. This weekly (Friday) process selects all registration audit activity since the last time the process ran for the current term where the Registration Status code begins with ‘D’ (excluding DW). A report is created containing the student’s ID, name, classification, activity date of dropped course, user name, registration status, term, CRN for course, part of term, course ID, credit hours, indicator for Veteran,indicator for athlete, indicator for international students, indicator for financial aid, indicator for Florida Bright Futures, and deceased comment. An email is sent to the student (except for deceased students) regarding a change in registration status . An email is sent to the Compliance Office notifying them that a file is available for viewing.
Students attending Orientation are given registration time tickets in order to register during Orientation. This process selects all students who currently have a registration time ticket with an Orientation Priority (ORIENT) for the process term (summer only). The selected students will receive a Fall registration time ticket with an Orientation Priority (ORIENT). This process runs daily during the registration period for Summer. Students will get a Fall registration time ticket or an existing Fall registration time ticket will be updated.
The process term is set in the AppWorx chain each term.
In order for students’ accounts to accurately reflect that payments have been made or awards are pending, the Acceptance Indicator on the Student Course Registration (SFAREGS) form is updated nightly. All students with registration for the current term are selected.
The students’ Acceptance Indicator is set to Accepted (Y) if any of the following conditions are met:
The students’ Acceptance Indicator is set to None (N) if none of the conditions are met.
When searching for classes, sometimes the campus location will be a code without a full description of the location. This weekly (Friday) process creates an HTM file containing the campus location codes with descriptions. This page is available on the Course Schedule Search page in the Catalog.
Registration data is extracted and saved in UNF tables to allow for day to day and term to term reports and comparisons. This nightly process checks the Calendar table (see below) to see if it should execute. If today’s date is within the beginning and ending dates for a term, then the data will be extracted.
A UNF Administrative Apps application, Registration Reports Calendar, is used to set the beginning and ending dates for each term including Advanced Term Registration. This data is maintained by Enrollment Services.
A UNF Administrative Apps application, Registration Reports College Reassignment, is used to reassign the college for certain CRNs. Due to the way the Honor’s Department is organized, courses are assigned to the Honor’s Department (at catalog). However, the courses are generally taught by faculty members in each of the colleges. In order to get an accurate count and FTE for each college, the Honor’s Courses are reassigned to the appropriate college so that the FTE are counted for that college.
Tables (WTSFCDL and WTSFLDT) summarizing data from the registration detail table are updated to provide better performance for COGNOS Reports.
WSF2000 - Get Max Day
WSF2001 - Hours and FTE
WSF2002 - Headcount Summary
WSF2003 - Course Detail
The Enrollment Services Records Office is responsible for initial setup prior to running the jobs to create the registration time tickets. The time tickets process is run against all active, new, returning, and recently graduated students. For new and returning students, a SGASTDN record must exist with an effective term equal to the registration term.
The process begins by putting students into groups as follows:
Priority students are assigned to the priority registration group. Priority students are identified as follows:
The remaining students are divided into three additional groups:
For each student in these last three groups, a calculation is performed to determine the total number of hours earned that will be used in subsequent processing.
The student’s UNF and transfer hours are determined. All calculations are based on current hours. Current hours are those that have been earned since the student’s last terminal (non-AA) degree.
The student’s UNF and transfer hours are added together. Once all students have been grouped, the students in each group are assigned to time-blocks based upon their group. Currently, there is only one time block defined for each of the special groups. So they are assigned as follows:
There are multiple time blocks defined for the remainder of the students (priority codes 100-999). These are also known as the regular registration time-blocks. These are typically defined as 30 minute time periods occurring between 9:00AM and 4:30PM for each day of registration by appointment.
The system assigns the remaining students evenly across these time blocks. To do this, the system first determines the number of time blocks that have been defined for the term. This number is divided into the number of students needing time tickets. The result is the number of students who will be placed into each time block. For example, if there are 80 time blocks defined and 20,000 students needing time tickets, then each time block will consist of 250 students.
The list of students needing time tickets is sorted, first by group (Doctoral, Graduate, and Undergraduate) and then by descending total hours (calculated as described above). The system then processes the list in order, placing the specified number of students into each block until all students have been placed.
For ATR, the process is the same as described above except only current and recently graduated students are included. New, returning students, and non-degree seeking students do not participate in advanced registration.
WSF5001 - Set Registration Time Tickets
WSF5002 - Set Advance Term Registration Time Tickets
Students attending Orientation are given registration time tickets in order to register during Orientation. This process selects all First Time in College (student type of B or E) students with an active General Student (SGASTDN) record whose matriculation date is blank (NULL) or is equal to the process term or who are FTIC, but previously matriculated as a dual-enrolled student (student type of H). These students will receive a registration time tickets with an Orientation Priority (ORIENT). This process runs daily during the registration period. Students will get a registration time ticket or an existing registration time ticket will be updated.
This process selects all senior citizens’ (admission type of ZN or ZD) courses for the term that do not have a grade mode of audit where a grade mode of audit is available for the course. The grade mode is updated to Audit (A) for each course.
This process selects students with active General Student (SGASTDN) records where admission type is not dual enrolled (DB, DE) who do not have a registration time ticket. The students are then assigned a registration time ticket for the term.
If a student withdraws from all courses then the Enrollment Status Code (STVESTS) needs to be set to Complete Withdrawal (CW). This nightly process selects all students with registration credit hours greater than zero who have a Course Registration Status (STVRSTS) code of Complete Withdrawal (CW) or any other type of Withdrawal code who’s Enrollment Status is not already set to Complete Withdrawal (CW). If the student has not other courses with credit hours that are not withdrawn, then the student is considered a Complete Withdrawal. The Student Course Registration Enrollment Information Status is updated with a Complete Withdrawal code (CW). The Status Date is set to the maximum date for all withdrawn courses.
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