.
 

Enterprise Systems

 

Globe and planet

     

Registration

Assign Fall Time Tickets for Summer Orientation


Students attending Orientation are given registration time tickets in order to register during Orientation.  This process selects all students who currently have a registration time ticket with an Orientation Priority (ORIENT) for the process term (summer only).  The selected students will receive a Fall registration time ticket with an Orientation Priority (ORIENT).  This process runs daily during the registration period for Summer.  Students will get a Fall registration time ticket or an existing Fall registration time ticket will be updated.

 

The process term is set in the UC4 chain each term.

 

Technical Notes: 

Technical Notes
    UC4 Chain      NSTU_DAILY_REGISTRATION_SUMMER
  Job   WSF5006
  Package   wksfapt
  Procedure   p_set_orient_summer_ftic


Assign Orientation Time Tickets


Students attending Orientation are given time tickets in order to register during Orientation.  This process selects all First Time in College (student type of B or E) students with an active General Student (SGASTDN) record whose matriculation date is blank (NULL) or is equal to the process term or who are FTIC, but previously matriculated as a dual-enrolled student (student type of H). These students will receive a time tickets with an Orientation Priority (ORIENT).  This process runs daily during the registration period.  Students will get a time ticket or an existing time ticket will be updated.

 

The process term is set in the UC4 chain each term.

 

Technical Notes:

Technical Notes
    UC4 Chain     

NSTU_ORIENT_APPT_FALL

NSTU_DAILY_REGISTRATION_SUMMER

  Job  

WSF5004

  Package   wksfapt
  Procedure  

p_set_orient_appointment



Assign Time Tickets for Late Admits


This process selects students with active General Student (SGASTDN) records where admission type is not dual enrolled (DB, DE) who do not have a time ticket.  The students are then assigned a time ticket for the term.   

 

Technical Notes:

Technical Notes
    UC4 Chain     

NSTU_DAILY_REGISTRATION_FALL

NSTU_DAILY_REGISTRATION_SUMMER

NSTU_DAILY_REGISTRATION_SPRING

  Job  

WSF5003

  Package   wksfapt
  Procedure  

p_set_late



Daily Registration


Each semester the Registrar will send the appropriate dates to ITS in order to set up the Daily Registration chain’s begin and end dates. 

 

 

ITS Instructions for UC4

 

In UC4, select the chain then select the Edit button.  In the Schedule tab, select the Edit button to edit the defined schedule.  In the General sub-tab enter the begin date in the Scheduled Start Date field.  Enter the end date in the Scheduled End Date field.  In the Prompts sub-tab, select the Term field and enter the registration term in the Term field (first prompt).  For fall term, enter the term year in the Year field (second prompt).  Select the OK button to save changes to the Schedule.  Then select the Apply button to save changes to the chain.

 

Technical Notes: 

Technical Notes

    UC4 Chain     

NSTU_DAILY_REGISTRATION_FALL

NSTU_DAILY_REGISTRATION_SUMMER

NSTU_DAILY_REGISTRATION_SPRING

Schedule: Daily, 8:00 PM

  Job  

WSF5003 - Assign Time Tickets for Late Admits

WSG5410 - Set Week of Welcome Attribute – (Fall only)

WSG5415 - Set International Heath Insurance Attribute

WSF5401 - Set Audit Grade Mode for Senior Citizens

WSG5420 - Set ID Card Exemption Attribute

WSG5440 - Set Differential Tuition Exemption Attribute

WSG5443 - Set Differential Tuition Plan Attribute

WSG5445 - Set Florida Pre-Paid Attribute

WSG5275 - Set Information Hold for Tuition Responsibility

WSG5280 - Set Information Hold for 1098-T Tax Forms

WSG5447 - Set Florida Pre-Paid Attribute for Local Fees

WSG5432 - Set Nurse Anesthetist Attribute

WSG5283 - Set Regulation and Policy Informational Hold

WSG5435 - Set Discount Market Rate Attribute

WSF5004 - Assign Orientation Time Tickets - (Summer only)

WSF5006 - Fall Time Tickets for Summer Orientation Attendees - (Summer only)

  Package  

WSF5003 - wksfapt

WSG5410 - wksgatr

WSG5415 - wksgatr

WSF5401 - wksfreg

WSG5420 - wksgatr

WSG5440 - wksgatr

WSG5443 - wksgatr

WSG5445 - wksgatr

WSG5275 - wksghld

WSG5280 - wksghld

WSG5447 - wksgatr

WSG5432 - wksgatr

WSG5283 - wksghld

WSG5435 -  wksgatr

WSF5004 - wksfapt

WSF5006 - wksfapt

  Procedure  

WSF5003 – p_set_late

WSG5410 – p_set_afww

WSG5415 – p_set_iahs

WSF5401 – p_set_auditmode

WSG5420 – p_set_raid

WSG5440 – p_set_radt

WSG5443 - p_set_rapd

WSG5445 – p_set_rapp

WSG5275 – p_qf_hold

WSG5280 – p_qt_hold

WSG5447 - p_set_rapl

WSG5432 - p_set_rhna

WSG5283 - p_qr_hold

WSG5435 -  p_set_rdmr

WSF5004 – p_set_orient_appointment  

WSF5006 – p_set_orient_summer_ftic



E-mail for Courses Added or Withdrawn After Deadline


For any courses that are added or withdrawn (with comment like ‘Final’) after the deadline (including complete withdraws), an email is sent to the Compliance Office.  This weekly (Friday) process selects all registration audit activity since the last time the process ran for the current term where the Registration Status code begins with ‘W’ or ‘CW’ with comment like ‘Final‘ or Registration Status codes of ‘RE or ‘RS’.  A report is created containing the student’s ID, name, classification, activity date of added or withdrawn course, user name, registration status, term, CRN for course, part of term, course ID, credit hours, indicator for Veteran, indicator for athlete, indicator for international students, indicator for financial aid, indicator for Florida Bright Futures, and deceased comment.  An email is sent to the student (except for deceased students) regarding a change in registration status.  An email is sent to the Compliance Office notifying them that a file is available for viewing.

 

Technical Notes:

Technical Notes
    UC4 Chain      NSTU_WEEKLY_PROCESSES
  Job   WSF1021
  Package   wksfreg
  Procedure   p_email_crs_after_deadline


E-mail for Courses Dropped After Deadline


For any courses that are dropped after the deadline, an email is sent to the Compliance Office.  This weekly (Friday) process selects all registration audit activity since the last time the process ran for the current term where the Registration Status code begins with ‘D’ (excluding DW).  A report is created containing the student’s ID, name, classification, activity date of dropped course, user name, registration status, term, CRN for course, part of term, course ID, credit hours, indicator for Veteran,indicator for athlete, indicator for international students, indicator for financial aid, indicator for Florida Bright Futures, and deceased comment.  An email is sent to the student (except for deceased students) regarding a change in registration status .  An email is sent to the Compliance Office notifying them that a file is available for viewing.

 

Technical Notes:

Technical Notes
    UC4 Chain      NSTU_WEEKLY_PROCESSES
  Job   WSF1020
  Package   wksfreg
  Procedure   p_email_courses_dropped


Maintain AR Indicators


In order for students’ accounts to accurately reflect that payments have been made or awards are pending, the Acceptance Indicator on the Student Course Registration (SFAREGS) form is updated nightly.  All students with registration for the current term are selected. 

 

The students’ Acceptance Indicator is set to Accepted (Y) if any of the following conditions are met: 

  • awards memoed or authorized on the Award Maintenance (RPRAWRD) form
  • paid amounts with Category codes of Registration Fee (FEE) or Registration Tuition (TUI) on the Student Account Detail (TSADETL) form
  • memoed amounts with Category codes of Contract Charges/Payments (CNT) or Installment Charges/Payments (INS) on the Student Account Detail (TSADETL) form

The students’ Acceptance Indicator is set to None (N) if none of the conditions are met.

 

Technical Notes:

Technical Notes
    UC4 Chain      NSTU_REGISTRATION
  Job   WSF5500
  Package   wksfarm
  Procedure  

p_set_ar_ind

p_remove_sfbetrm



Off-Campus Location Codes


When searching for classes, sometimes the campus location will be a code without a full description of the location.  This weekly (Friday) process creates an HTM file containing the campus location codes with descriptions.  This page is available on the Course Schedule Search page in the Catalog.

 

Technical Notes:

Technical Notes
    UC4 Chain      NSTU_WEEKLY_PROCESSES
  Job   WSF1300
  Package   wksgout
  Procedure  

p_campus



Registration Reports Data Extract


Registration data is extracted and saved in UNF tables to allow for day to day and term to term reports and comparisons.  This nightly process checks the Calendar table (see below) to see if it should execute.  If today’s date is within the beginning and ending dates for a term, then the data will be extracted.

A UNF Administrative Apps application, Registration - Term Dates, is used to set the beginning and ending dates for each term including Advanced Term Registration.  This data is maintained by Enrollment Services.

 

The Banner Schedule Override form (SSAOVRR) is used to reassign the college for certain CRNs.  Due to the way the Honor’s Department is organized, courses are assigned to the Honor’s Department (at catalog).  However, the courses are generally taught by faculty members in each of the colleges.  In order to get an accurate count and FTE for each college, the Honor’s Courses are reassigned to the appropriate college so that the FTE are counted for that college. 

 

Tables (WTSFCDL and WTSFLDT) summarizing data from the registration detail table are updated to provide better performance for COGNOS Reports.

 

Technical Notes:

Technical Notes
    UC4 Chain      NSTU_REGISTRATION_REPORT_EXTRA
  Job   WSF5900
  Package   wksfpte
  Procedure  

p_reg_extract

  Reports  

WSF2000 - Get Max Day

WSF2001 - Hours and FTE

WSF2002 - Headcount Summary

WSF2003 - Course Detail



Registration Time Tickets


The Registrar's Office is responsible for initial setup prior to running the jobs to create time tickets.  The time tickets process is run against all active, new, returning, and recently graduated students.  For new and returning students, a SGASTDN record must exist with an effective term equal to the registration term.  

 

The process begins by putting students into groups as follows:

  • Recently graduated students (students who have earned a terminal degree, are not enrolled, but who have not broken continuous enrollment) are assigned to the space available group.
  • Teacher certification students (those with a current primary program code of “COE-N-TCO-R”) are assigned to the open registration group.
  • CPA certification students (those with a current primary program code of "CCB-N" and a major code of  "CPA") are assigned to the open registration group.
  • On Campus Transition students (those with a current program of “UNF-OCT”) and English Language Program students (those with a program of “UNF-ELP”) are assigned to the open registration group.
  • Special Students (those having an admission type of SN and a major of NDS) are assigned to the space available group.
  • New FTIC students (those with a student type of “B” or “E” who have not matriculated) are assigned to the orientation group.  
  • All other non-degree seeking students are assigned to the space available group.

Priority students are assigned to the priority registration group. Priority students are identified as follows: 

  • Honor Students - those with an element code of NAUY, NAIY, or NAMY in Elements 1 or 2 or anything in ELEMENT 8 on SGAUSDF for the current or a future term.
  • Athletes – those with a Sport Code entry on SGASPRT with an Active status for the current or a future term.
  • Veterans –  those with a veteran type (from Veteran Certification - Veteran Status in Administrative Apps) that is not "Veteran No Benefits" for the maximum effective term less than or equal to the registration term
  • Disabled – those with a GOAMEDI record with a Medical Code beginning with “D”.

 

The remaining students are divided into three additional groups:  

  • Doctoral- graduate students with an anticipated degree code beginning with “D”.
  • Graduate - non-doctoral students with a student level of “GR”.
  • Undergraduate – all remaining students.

For each student in these last three groups, a calculation is performed to determine the total number of hours earned that will be used in subsequent processing.

 

The student’s UNF and transfer hours are determined. All calculations are based on current hours. Current hours are those that have been earned since the student’s last terminal (non-AA) degree.  

  • For graduate and doctoral students, transfer hours are the total hours earned from courses at the 5000 and 6000 course level.
  • For undergraduate students, two transfer totals are calculated. The first is for lower-level transfer hours (those earned for equivalent courses at the 1000 and 2000 course level). The second is for all upper-level transfer hours (those earned at the 3000 and 4000 level). Lower level transfer hours are capped at 60 and upper level transfer hours are capped at 30. These two totals are then combined for the total transfer hours.
  • For post-baccalaureate students, transfer hours are fixed at 90.
  • For new junior and upper level transfer students, many of whom will not yet have complete transfer work recorded, the transfer hours are fixed at 60 if their actual transfer work is less than 60. These students are identified by having the ATJR attribute for the term.

The student’s UNF and transfer hours are added together.  Once all students have been grouped, the students in each group are assigned to time-blocks based upon their group. Currently, there is only one time block defined for each of the special groups. So they are assigned as follows: 

  • The students in the open registration group are assigned to the open registration time-block (priority code 1000).
  • Senior Citizens (those with admission types of ZD or ZN) are assigned to the senior citizen time-block (priority code 1010).
  • Transient Students (those with an admission type of TS) are assigned to the transient student registration time-block (priority code 1020)
  • The students in the orientation group are assigned to the orientation time-block (priority code 1050).

 

There are multiple time blocks defined for the remainder of the students (priority codes 100-999). These are also known as the regular registration time-blocks. These are typically defined as 30 minute time periods occurring between 9:00AM and 4:30PM for each day of registration by time ticket.

 

The system assigns the remaining students evenly across these time blocks. To do this, the system first determines the number of time blocks that have been defined for the term. This number is divided into the number of students needing time tickets. The result is the number of students who will be placed into each time block. For example, if there are 80 time blocks defined and 20,000 students needing time tickets, then each time block will consist of 250 students.

 

The list of students needing time tickets is sorted, first by group (Doctoral, Graduate, and Undergraduate) and then by descending total hours (calculated as described above). The system then processes the list in order, placing the specified number of students into each block until all students have been placed.

 

 



Set Audit Mode for Senior Citizens


This process selects all senior citizens’ (admission type of ZN or ZD) courses for the term that do not have a grade mode of audit where a grade mode of audit is available for the course.  The grade mode is updated to Audit (A) for each course.

 

Technical Notes:

Technical Notes
    UC4 Chain     

NSTU_DAILY_REGISTRATION_FALL

NSTU_DAILY_REGISTRATION_SUMMER

NSTU_DAILY_REGISTRATION_SPRING

  Job  

WSF5401

  Package   wksfreg
  Procedure  

p_set_auditmode

 



Set Status Complete Withdrawal


If a student withdraws from all courses then the Enrollment Status Code (STVESTS) needs to be set to Complete Withdrawal (CW).  This nightly process selects all students with registration credit hours greater than zero who have a Course Registration Status (STVRSTS) code of Complete Withdrawal (CW) or any other type of Withdrawal code who’s Enrollment Status is not already set to Complete Withdrawal (CW).  If the student has not other courses with credit hours that are not withdrawn, then the student is considered a Complete Withdrawal.  The Student Course Registration Enrollment Information Status is updated with a Complete Withdrawal code (CW).  The Status Date is set to the maximum date for all withdrawn courses.   

 

Technical Notes:

Technical Notes
    UC4 Chain     

NSTU_REGISTRATION

  Job  

WSF5410

  Package   wksfreg
  Procedure  

p_set_sfbetrm_ests_cw