General Information and Requirements for Faculty-Led Study Abroad Programs
Waiver and Release Agreement for Faculty-Led Study Abroad Programs
This Waiver needs to be printed, completed and signed, and uploaded to the student's Faculty-Led Study Abroad Application in MyWings. If the student is under 18 years of age, the Waiver must be signed by the student's parent or guardian.
Waiver and Release Agreement for Faculty-Led Study Abroad Program
Requirements to Attend a Faculty-Led Study Abroad Program
In order to take part in
a UNF Faculty-Led Study Abroad Program, participating students must complete
certain activities within the time prescribed by different University offices.
- I agree to complete and submit
all required components of the Faculty-Led Study Abroad Study Abroad
Application in MyWings by the date requested.
- I agree to obtain all
appropriate travel documents (e.g. passport, visa as required) and upload
a clear copy of my passport to the Study Abroad Faculty-Led Application
- I agree to watch the UNF Safety
Abroad video in its entirety.
- I agree to attend any
orientations required by my Faculty Leader.
- I agree to pay all required non-tuition
program costs according to the established payment schedule.
- I agree to register for any
required course(s) associated with the program and pay UNF tuition and
fees by required deadlines.
I understand that if I
do not accomplish all of the above study abroad requirements, the Faculty
Leader will have be dropped from the program and exclude me from any travel
with the program participants.
Additionally, if I am
dropped/excluded from the program, I understand that if program costs have
already been incurred on my behalf:
- And I have made all payments
according to the established payment schedule up to the point I am
dropped/excluded, I may be eligible for a
partial refund of my payments, based on what can be recovered from
- And I have not made
all payments according to the established payment schedule up to the point
I am dropped/excluded, I may
not be eligible for a refund of any payments I have made, and additionally
may be liable for any incurred costs by the University in excess of my
I further understand
that the University may review my UNF Student Conduct history and that if such
review results in a determination that my participation in the proposed study
abroad activity places either me or others at risk, I may be excluded from
participation in the proposed activity.
I. Program Information
A. Once accepted into a
faculty-led study abroad program, I agree to attend all required orientation
B. Should it be
necessary for me to cancel prior to starting the program, withdraw during the
program, or otherwise modify my participation in the study abroad program, I
agree to inform the International Center and Faculty Leader in writing
immediately. I understand that verbal notification of withdrawal or
participation modification is not considered official, that only I may withdraw
from or modify my program participation, and that I must officially withdraw
from any UNF course(s) associated with the study abroad program.
C. I understand that the
International Center and Faculty Leader reserve the right to make program
changes, modifications, or substitutions deemed necessary for acheiving program
goals and participant safety.
II. Program Costs and Payment
A. I agree to pay
tuition, fees, transportation, lodging, insurance, supplies, and any other
study abroad program costs and fees according to the terms designated by the
University, the International Center, and/or the Faculty Leader. I understand
that these costs and fees may be subject to increase (1) in the event that fees
are raised by associated foreign institutions and/or (2) in the event of
weakening of the U.S. dollar against the currency of a program host country. I
agree to pay any additional costs as identified by the Faculty Leader, either
before departure, during the activity abroad, or after the trip, as required.
B. I understand that if
I do not pay all appropriate program costs and fees by the required due date(s)
the International Center and/or Faculty Leader reserve the right to cancel my
C. I agree to the
cancellation and refund policy as follows and accept the financial liabilities
1. Should UNF cancel the program, all refunds will be made in compliance with
the International Center policy:
- If cancellation is due to an insufficient number of students, each student will receive a full refund of payments made minus any funds already spent, committed, or otherwise unrecoverable.
- If the cancellation is due to political, natural, technological, or other catastrophes beyond the control of the Faculty Leader or of UNF, refunds will be based only on uncommitted and/or recoverable funds.
2. Should I withdraw from the program for any reason I agree that:
- Tuition refunds will be made per UNF tuition refund policies.
- Funds from payments I have made which have not been spent or otherwise encumbered will be refunded to me. I understand that typically the majority of program funds are disbursed to travel agencies, airline companies, or foreign associated institutions well in advance of the program start (refund of money sent to a non-UNF organization will be subject to the refund policy of that organization.)
- Program funds are not transferable to any other person or program.
III. Medical Issues and Insurance
A. I understand that UNF
does not employ health care professional overseas and cannot guarantee my
access to medical services and facilities abroad. I further understand that UNF
does not discriminate against individuals who have physical disabilities or
have had physical, medical, emotional or mental disorders.
NOTE: A medical examination is not required by
UNF for participation in a study abroad program. However, if a student has a
history of any medical or psychiatric problems during the past two years, it is
strongly advised that the student consult before departure with a U.S. medical
professional to discuss the potential stress and difficulty of study abroad, as
well as the continuation of any special treatments, diets, or prescriptions
while abroad. Appropriate treatments - either physical or psychological - may
not be as readily available abroad as in the United States. Although the very
personal nature of these issues is recognized, students are encouraged to
discuss their need(s) with the appropriate UNF representative so that proper,
professional and adequate advice and assistance may be arranged. Students
should fully understand that there may be added costs asociated with such added
support (in seeking professional advice, above and beyond that of conversation
between student and host institution/organization representative) and that they
bear the full responsibility for such costs. General information on health and
traveling abroad is available through UNF's Travel Clinic in Student Health
Services (Building 39A / Room 2100; phone (904) 620-2175.)
B. I agree to obtain
any/all immunizations and to observe other health precautions as recommended by
my personal physician or the UNF Travel Clinic, as required for travel to and
living in the country(ies) associated with my study abroad program.
C. I understand that UNF
policy requires all study abroad students to have accident/health insurance and
emergency medical assistance (including medical evacuation and repatriation of
remains) applicable abroad for the specific program-defined duration of study
and directly related travel time. Insurance for UNF faculty-led study abroad programs
will be arranged through the International Center.
D. Insurance provided
through the International Center, both accident/health insurance and emergency
assistance, is for the program duration only (i.e., faculty-planned scheduled
departure date from the U.S. through faculty-planned end of program and return
date.) If I decide to depart from the U.S. earlier and/or return later in order
to have personal travel time abroad, it is my responsibility to provide
coverage for that personal time. I understand that the International Center
strongly recommends maintaining emergency assistance and accident/health
insurance for the full time of my stay abroad.
E. I understand that,
though covered by an appropriate international insurance policy, I may be required
to pay for overseas medical services in advance, and then file claims for
reimbursement of medical expneses directly with the insurance company upon my
return. I understand that insurance coverage exceeding the University's
arrangements may be obtained individually.
F. The International
Center strongly discourages students from operating motor vehicles (cars,
scooters, boats, or other motorized vehicles) and urges them to refrain from
participating in certain activities identified by insurance companies as
hazardous or life threatening (professional sports, scuba diving, hang gliding,
parachuting, bungee jumping, etc.) Such activities often invalidate any
existing life, medical or liability insurance normally carried by students,
parents, or institutions.
IV. Reasonable Accommodations for Students with Disabilities
If you have a disability
as defined by the Americans with Disabilities Act (ADA), and may require an
accommodation or auxiliary aid(s) for the study abroad experience, please
contact and register with the UNF Disability Resource Center (located in COEHS,
Building 57/1500; phone (904) 620-2769; email firstname.lastname@example.org). Military and veteran students who may need physical and/or
academic accommodations should contact the Director for Military and Vererans
Resource Center (57/2700) by emailing email@example.com; calling (904) 620-5131 or visiting the
MVRC website at http://www.unf.edu/military-veterans/.
Please note that foreign
countries do not have to comply with the public access requirements of the ADA
and there may be physical or other barriers that impair equal access to medical
care, lodgings, restaurants, businesses and other buildings, services or
faciltities in foreign locales. Students with disabilities are strongly
encouraged to research the access and service limitations of the locales to be
visited. Further, prior to applying to the study abroad program, the student
should meet with the Faculty Leader to ascertain whether the student will be
able to participate in all activities of the study abroad program, or can
participate in alternate activities to meet program objectives.
V. Other Student Responsibilities
Students approved for a
study abroad program must be mature persons who want to participate because of
a genuine interest in the educational and cultural values acquired by studying
in a foreign setting. Each student has a personal responsibility for the
success of their study abroad program and each must exercise good judgment,
respect the rights and feelings of others, and subscribe to the laws and
customs of the host country as well as UNF regulations. Specifically, I
understand that while a participant in study abroad, I am fully subject to UNF
rules, regulations, and policies, including those contained within the UNF
Student Handbook. I agree to adhere strictly to such rules, regulations, and
policies during my participation in this study abroad program. Furthermore, I
understand and accept that should the UNF International Center, in consulation
with appropriate UNF campus officers, deem any of my behavior and/or activities
dangerous or detrimental to any program goal(s) or participant(s), my parents
or guardians may be informed and I consent to this disclosure.
In consideration of the
opportunity to gain experience as a model and for other vaualbe consideration,
the receipt and sufficiency of which is hereby acknowledged, I hereby grant to
the University of North Florida Board of Trustees, a public body corporate
(UNF), and those acting pursuant ot its authority the absolute right and
- Record my participation and appearance on videotape, audiotape, film, photograph or any other medium.
- Use my name, likeness, voice and biographical material in connection with these recordings.
- Exhibit or distribute such recording in whole or in part without restrictions or limitation for any educational or promotional purpose which UNF, and those acting pursuant to its authority, deem appropriate.
I further grant to UNF
the right to copyright such pictures and images in its own name or to publish,
to market and to assign without further consideration, compensation or report
I hereby waive any
rights or interests that I might have in the pictures and images, including any
rights to inspect and/or approve the finished photographs and images or the use
of which they might be applied so long as their use shall be lawful.
I, on behalf of myself,
my family, heirs, and personal representatives, expressly release, discharge
and agree to hold harmless The University of North Florida Board of Trustees,
the Florida Board of Education, the State of Florida, their officers,
representatives, agents, employees and assigns from and against any and all
claims, demands and causes of action which I might have arising from any actual
or alleged violation or infringement of any trademark, trade name, contract,
agreement, copyright (comon law or statutory), patent, invasion of privacy,
defamation, or any other cause of action arising out of the production, distribution
and exhibition of the photographs and images. I agree that this Release shall
be construed pursuant ot the laws of the State of Florida. Venue for any legal
proceeding concerning this Release shall be Jacksonville, Duval County,
VII. Risks of Travel
A. I am fully aware of
the risks and hazards associated with foreign travel and residence, and I
acknowledge that my participation in this study abroad program is a voluntary
act that I have elected and is not required.
B. I understand that I am
solely responsible for obtaining and keeping safe my passport, visa, money,
bank/credit cards, tickets, jewelry and other personal property; and that I
hereby waive any and all claims against the University of North Florida and
other agents for any expenses or losses due to my failure to obtain these
papers or to safeguard properly these items or any other property of mine.
C. International travel
is always subject to unexpected changes, delays and even cancellations. I
understand that Trip Cancellation/Interruption Insurance is not included in the
emergency assistance and health insurance coverage provided by the
International Center. If I desire additional individual Trip
Cancellation/Interruption Insurance it is my responsibility to obtain it. I
understand that I may contact the International Center for aid in this,
but the Insurance choice is mine alone.