Flexible Schedule

The standard hours of operation for the University are 8:00 a.m. to 5:00 p.m., Monday through Friday. There are also hours outside of these when departments must be open and operational. A flexible work schedule shall not be used as a reason to incur overtime or to decline in work productivity. Should such occur, the arrangement may be terminated by the manager/supervisor.

Flex Time:

Managers and supervisors may determine on a case-by-case basis that employees can report to work at hours other than from 8:00 a.m. to 5:00 p.m., as long as the needs of clients are fully met, and the employee works 40 hours per week if fulltime, and the appropriate pro rata hours if part-time.

  • Employees shall enter into a written agreement with the manager or supervisor and a copy of the signed flexible work schedule agreement shall be retained in the employee’s official personnel file in the Office of Human Resources.
  • Flex time shall not be used to avoid compensation for authorized overtime worked.

Example: If a non-exempt employee works 45 hours in week-one of a pay period, it is not permissible to have the employee work 35 hours in week-two to balance out an 80 hour pay period. The Fair Labor Standards Act (FLSA) requires that overtime be compensated for any hours worked over 40 in any one work-week.

Four-Day Work Week:

Managers and supervisors may determine that employees can work a four-day (40 hour) work week, as long as operating efficiency/client needs are fully met.

  • Employees shall enter into a written agreement with the manager or supervisor and a copy of the signed agreement shall be retained in the employee’s official personnel file in the Office of Human Resources.
  • The employee’s work-day becomes a ten and a half hour day (including a half-hour unpaid lunch period) for four days with one day off, and the following shall apply:
    • Employee shall be entitled to a half-hour lunch each day.
    • When a holiday falls within the workweek, the employee shall receive eight (8) hours of the holiday pay and must use two (2) hours of annual leave or compensatory leave to complete the ten (10) hour day.
    • Any leave taken shall be at the rate of ten (10) hours per day.
    • A non-exempt employee who works beyond the forty (40) hours in a work week shall be compensated for the overtime as 1.5 times the hourly rate or receive compensatory leave at 1.5 times the hours worked in excess of forty (40).
    • Employees who are entitled to two (2) fifteen (15) minute breaks per day shall NOT combine the breaks for any purpose such as lunch, coming in late or leaving early.
  • It is advisable to closely monitor all hours worked under such arrangement.
  • Please contact the Office of Human Resources with any questions.

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