Support Staff Specifications


Sr Accounts Payable Rec Rep
Job Class/Code: 5576 Effective Date: 12/15/2008
Pay Grade: 24 FLSA Status: Exempt
Collective Bargaining Unit (CBU): 99 EEO Category: 30


Nature of Work:

Performs accounting work associated with processing accounts payable/receivable documentation.


Typical Responsibilities:

  • Distributed, reviews and assigns work to subordinates.
  • Processes data through an automated accounting system to record items such as operating expenses, accounting payables/receivables, travel expenses and other miscellaneous journal entries.
  • Processes vendor invoices, direct pay forms, independent contract agreements and other formal documents requesting payment for goods and services.
  • Reviews budget and account information on payments to ensure payment is drawn from the appropriate account.
  • Reconciles discrepancies in amounts charged to accounts, which involve routine and recurring transactions; researches differences.
  • Contacts departments and/or vendors for required correction to documentation.
  • Reviews transactions rejected by the accounting system. Researches the reason for the rejection (e.g., coding, mathematical error) and makes the necessary corrections.  


Basic Qualifications:

High school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.