Support Staff Specifications

Administrative Secretary
Job Class/Code: 0109 Effective Date: 12/15/2008
Pay Grade: 18 FLSA Status: Non-Exempt
Collective Bargaining Unit (CBU): 31 EEO Category: 40

Nature of Work:

Performs routine secretarial and administrative duties.

Typical Responsibilities:

  • Prepares a variety of routine documents, including correspondence, reports, class material, exams, manuscripts, forms, purchase orders, lists, reimbursement request, requisitions, etc.
  • Maintains administrative files and/or records for the unit.
  • Assists in maintaining a specific function of the department annual operating budget. This may include travel expenses, invoices and requisition for supplies.
  • Screens incoming calls and directs calls to the appropriate person or take messages.
  • Greets visitors, distributes office mail, schedules appointments, meetings, maintain calendar, make travel arrangements, coordinates catering for special events.
  • Gathers information for supervisor’s use in reports and presentations.

Basic Qualifications:

High school diploma and two years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.