• Support staff personal holiday: Support employees with regular status who haven't used their personal holiday during the current fiscal year must use it no later than Friday, June 30. If you aren't sure if it's been used, log into myWings, click "Employee Self Service" then "Time Off Current Balances and History." An available balance of hours under "Personal Holiday" indicates the personal day hasn't been used.
  • Timesheet approvers and proxies: All timesheet approvers are required to set up a proxy who can approve timesheets in their absence. If you're designated as a proxy approver, never approve your own timesheet. If approving time as a proxy and there is no other proxy to approve your timesheet, contact human resources at (904) 620-2903.
  • Verify/update address: Verify the accuracy of your home address on your next paycheck statement. The address on record is used for numerous important communications. To change your address, log into myWings, click "Employee Self Service," then the "Personal Information" tab and click on "Update Address." Update the permanent or "PR" address choice.
  • Campus Alert System: When an urgent situation on campus arises, faculty/staff receive an automatic voicemail via the Campus Alert System. Employees are therefore asked to provide contact information by logging into myWings "Employees Self Service," click the "Personal Information" tab and then click "Campus Emergency Alert System."
  • Emergency contact information: Verify the accuracy of your emergency contact information by logging into myWings "Employees Self Service," click the "Personal Information" tab and then "View Emergency Contacts." If the emergency contact has changed or you wish to add an additional contact, make the necessary updates.
  • Workers’ Compensation: In the event of a medical emergency, an injured employee should be transported immediately to the nearest medical facility for treatment. AmeriSys, the University's workers' compensation administration partner, should be notified as soon as possible thereafter.  All other injuries, regardless of whether treatment is sought, should be reported to/coordinated through AmeriSys. Click here for detailed information.
  • Disclosure of outside activity: Employees working outside of UNF, or those engaged in outside activities where the need to verify that no conflict of interest exists, including additional employment within the University, are reminded that a new Outside Activity Report must be completed and approved for year 2017-18.
  • Forms/reference guides/manuals: Use the latest versions located on the human resources website; discard/update those saved to your desktop.
  • Pre-employment background checks: In an effort to create a safe work and study environment, the University requires that a background check be conducted on prospective new hires as a condition of employment. A new hire is defined as a new employee or an OPS employee who is promoted to a budgeted position. New student employees, including graduate assistants, are exempt. 
  • Payroll processing requirement: When hiring, departments can't allow any new employee, including all OPS and student OPS, to begin work until the new employee has processed for payroll in the Office of Human Resources. If hiring or rehiring a student, send them to HR to process in before they begin working. There are no exceptions to this procedure. The following original documents are required:
    • Photo identification (driver’s license, state ID, school ID, military ID, passport, etc.)
    • Social security card or birth certificate or passport
    • Voided personal check for direct deposit
  • Job offers/salary confirmations: Departments are required to consult with HR prior to extending any A&P or support staff job offers above the authorized range. Human resources must review salary changes and provide final approval before any changes are communicated to employees.
  • Faculty background check notice: Faculty members whose assigned duties, including scholarly activity, result in them being designated as occupying a "position of trust" are required to complete a background check pursuant to Florida law. 
    • The following job duties designate a "position of trust": Faculty working with a person under the age of eighteen (18) who isn't enrolled or accepted for enrollment at UNF, or faculty whose responsibilities require unsupervised or significant access to vulnerable populations. Examples of settings with vulnerable populations include child care centers, summer camps for minors and pre-college or enrichment programs.
    • All faculty members who fit this definition must self-report the information via email to hr@unf.edu
  • Public records exemptions: With the exception of social security numbers and medical information, employee personnel records are generally public record and must be released in response to a public records request. However, there are statutory exemptions that make home addresses and personal phone numbers exempt from disclosure based on certain situations for employees, their spouses and parents. The Office of Human Resources captures this information at the point of hire; however, the University encourages current employees to periodically review the exemptions to determine if a change in employment or spouse's employment may make home address information exempt from disclosure. The exemptions can be reviewed here.  If your exemption status has changed, complete the form and forward to HR by email or by campus mail to the Office of Human Resources, Daniel Hall, Building 1, Room 1000.
  • Employee exit checklist: When an employee is separating employment from UNF or is transferring internally to a new department, supervisors must complete the Employee Exit Checklist form to ensure the employee returns all University equipment and property as well as to remove access to computer systems.
  • Re-employment after retirement: Effective July 1, 2010, Florida statutes changed the provisions under which a retiree, which by statutory definition can occur at any age, may be re-employed at a FRS participating employer. Click here for more information.
  • Concerns/issues: For Title IX/Discrimination concerns, click here or call (904) 620-2507. For Employee Relations concerns, call (904) 620-2981.

Contact: Michelle Selph at michelle.selph@unf.edu or (904) 620-5439