- Support staff
personal holiday: Support employees with regular status who
haven't used their personal holiday during the current fiscal year must
use it no later than Friday, June 30. If you aren't sure if it's
been used, log into myWings, click "Employee Self Service"
then "Time Off Current Balances and History." An available
balance of hours under "Personal Holiday" indicates the personal
day hasn't been used.
approvers and proxies: All timesheet approvers are required to
set up a proxy who can approve timesheets in their absence. If you're
designated as a proxy approver, never approve your own
timesheet. If approving time as a proxy and there is no other
proxy to approve your timesheet, contact human resources at (904)
the accuracy of your home address on your next paycheck statement. The
address on record is used for numerous important communications. To
change your address, log into myWings, click "Employee Self
Service," then the "Personal Information" tab and click on
"Update Address." Update the permanent or "PR" address
- Campus Alert
When an urgent situation on campus arises, faculty/staff receive
an automatic voicemail via the Campus Alert System. Employees
are therefore asked to provide contact information by
logging into myWings "Employees Self Service,"
click the "Personal Information" tab and then click
"Campus Emergency Alert System."
- Emergency contact
information: Verify the accuracy of your emergency contact
information by logging into myWings "Employees Self Service,"
click the "Personal Information" tab and
then "View Emergency Contacts." If the emergency
contact has changed or you wish to add an additional contact, make the
Compensation: In the event of a medical emergency, an injured
employee should be transported immediately to the nearest medical facility
for treatment. AmeriSys, the University's workers' compensation
administration partner, should be notified as soon as possible
thereafter. All other injuries, regardless of whether treatment is
sought, should be reported to/coordinated through AmeriSys. Click here
for detailed information.
- Disclosure of
outside activity: Employees working outside of UNF, or
those engaged in outside activities where the need to verify
that no conflict of interest exists, including additional
employment within the University, are reminded that a new
Outside Activity Report must be completed and approved for year
guides/manuals: Use the latest versions located on
the human resources website;
discard/update those saved to your desktop.
background checks: In an effort to create a safe
work and study environment, the University requires that a
background check be conducted on prospective new hires as a condition of
employment. A new hire is defined as a new employee or an OPS
employee who is promoted to a budgeted position. New student employees,
including graduate assistants, are exempt.
- Payroll processing
requirement: When hiring, departments can't allow any
new employee, including all OPS and student OPS, to begin work until
the new employee has processed for payroll in the Office of Human
Resources. If hiring or rehiring a student, send them to HR to
process in before they begin working. There are no exceptions to
this procedure. The following original documents are required:
identification (driver’s license, state ID, school ID, military ID,
- Social security
card or birth certificate or passport
- Voided personal
check for direct deposit
- Job offers/salary
confirmations: Departments are required to consult with
HR prior to extending any A&P or support staff job offers above
the authorized range. Human resources must review salary changes
and provide final approval before any changes are communicated to
- Faculty background
check notice: Faculty members whose assigned duties, including
scholarly activity, result in them being designated as occupying a
"position of trust" are required to complete a background check
pursuant to Florida law.
- The following job
duties designate a "position of trust": Faculty working
with a person under the age of eighteen (18) who isn't enrolled or
accepted for enrollment at UNF, or faculty whose responsibilities require
unsupervised or significant access to vulnerable populations. Examples of
settings with vulnerable populations include child care centers, summer
camps for minors and pre-college or enrichment programs.
- All faculty
members who fit this definition must self-report the information via
email to email@example.com.
- Public records
With the exception of social security numbers and medical information,
employee personnel records are generally public record and must be
released in response to a public records request. However, there are
statutory exemptions that make home addresses and personal phone numbers
exempt from disclosure based on certain situations for employees,
their spouses and parents. The Office of Human Resources captures this
information at the point of hire; however, the University encourages
current employees to periodically review the exemptions to determine if a
change in employment or spouse's employment may make home address
information exempt from disclosure. The exemptions can be reviewed here.
If your exemption status has changed, complete the form and forward to HR
by email or by campus mail to the Office
of Human Resources, Daniel Hall, Building 1, Room 1000.
- Employee exit
When an employee is separating employment from UNF or is transferring
internally to a new department, supervisors must complete the Employee
Exit Checklist form to ensure the employee returns all
University equipment and property as well as to remove access to
after retirement: Effective July 1, 2010, Florida statutes changed the
provisions under which a retiree, which by statutory definition can occur
at any age, may be re-employed at a FRS participating employer. Click
for more information.
- Concerns/issues: For Title
IX/Discrimination concerns, click here
or call (904) 620-2507. For Employee Relations concerns,
call (904) 620-2981.
Michelle Selph at firstname.lastname@example.org or (904) 620-5439