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Florida Epsilon Chapter of the
Upsilon Pi Epsilon

at the University of North Florida, Jacksonville, Florida
The International Honor Society for the Computing Sciences

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Bylaws of the Epsilon Chapter of the Upsilon Pi Epsilon Association

The International Honor Society for the Computing Sciences



Table of Contents
Page
Bylaw I -- Officers and Advisors
1-2
Section 1 -- Officers
Section 2 -- President Duties
Section 3 -- Vice President Duties
Section 4 -- Secretary/Treasurer Duties
Section 5 -- Advisor Duties
Section 6 -- Filling Vacancies
1
1
1-2
2
2
2

Bylaw II -- Meetings

2
Section 1 -- Notice
Section 2 -- Timing of Notices
Section 3 -- Special
Section 4 -- Agenda
Section 5 -- Attendance
2
2
2
2
2

Bylaw III -- Amending the Bylaws

2-3
Section 1 -- Proposal
Section 2 -- Procedure
Section 3 -- Voting
Section 4 -- Record
2
2-3
3
3


Bylaw I

Officers and Advisors
Section 1.
The officers of the Epsilon Chapter shall consist of the President, the Vice President, and the Secretary/Treasurer.

Section 2.
The President shall preside over each meeting of the Epsilon Chapter, represent the Epsilon Chapter at designated functions, and disburse funds in conjunction with the Faculty Advisor.

Section 3.
The Vice President shall perform the duties of the President in the absence of the President, take over the duties of the President if the President should resign his office or become permanently unavailable, and coordinate the activities of each meeting.

Section 4.
The Secretary/Treasurer shall record the minutes of each meeting, maintain documents associated with the Upsilon Chapter including the minutes of past meetings, maintain the financial assets of the Epsilon Chapter, and pass the documents on to the succeeding Secretary/Treasurer.

Section 5.
The Faculty Advisor shall be a member of the faculty in the College of Computer and Information Sciences, consult on matters of Epsilon Chapter policy, verify the eligibility of new member nominees, and audit the Epsilon Chapter finances.

Section 6.
Temporary vacancies of any office, except President, shall be filled by the President in conjunction with the Faculty Advisor.


Bylaw II

Meetings
Section 1.
Meetings shall be called by the President by posting notice of the meeting on University of North Florida computers where appropriate, posting paper flyers in appropriate locations, and announcements read in Computer Science classes.

Section 2.
Notice of meetings shall be made at least one week, but no more than one month, before the meeting.

Section 3.
Special meetings may be scheduled by presenting a petition signed by half of the voting members of the Epsilon Chapter to the Faculty Advisor.

Section 4.
The agenda of each meeting shall be made available at the time when notification of the meeting time is made available.

Section 5.
All voting members are expected to attend each meeting and the meetings will be scheduled at times when a majority of the members can be present.


Bylaw III

Amending the Bylaws
Section 1.
Amendments to the Bylaws may be proposed by any voting member of the Epsilon Chapter.

Section 2.
Any proposed amendment to the Bylaws shall be submitted for consideration to the Epsilon Chapter Secretary in writing at least one week before a scheduled meeting. The proposed amendment shall be debated during the meeting mentioned above.

Section 3.
A proposed amendment shall come into effect after being approved by three-fourths of the voting members by secret ballot at the meeting following the debate of the proposed amendment.

Section 4.
Amendments which have been approved by the Epsilon Chapter shall be included in the official documents of the Epsilon Chapter and maintained by the Secretary/Treasurer.