University of North Florida
Web Advisory Committee By-Laws

Article 1

Purpose

The Web Advisory Committee (hereafter referred to as the Committee) of the University of North Florida (hereafter referred to as the University), is responsible for oversight of the University’s official web presence. It is in the interest of the University that all units adhere to the highest standards of quality when publishing their website.

• 

 Setting standards for publishing web pages at the University

• 

 Reviewing new and substantially revised web pages to assure compliance with University policy and web standards

• 

 Implementing new Web projects or requesting resources for web initiatives as determined by the committee

• 

 Appointing work groups or subcommittees, both ad hoc and permanent, to address specific issues related to website

• 

Making recommendation concerning policy and significant web issues to the President’s Council

Membership

Membership on the Committee consists of the following. The appropriate vice president or dean from each of the following areas shall appoint at least one representative.

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Academic Affairs

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Administration and Finance

• 

Institutional Advancement

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Student Affairs

• 

Office of the President

• 

Five Colleges, Library and Continuing Education

• 

Student Government

 • 

Faculty Association

• 

ADA Compliance

• 

Approval of minutes

• 

Announcements

• 

Conduct of old business and outstanding items

• 

Conduct of new business

The Vice President for Institutional Advancement shall appoint the Chairperson on an annual basis. The Vice Chairperson of the Committee shall be appointed by the Vice President for Administration and Finance.

1.) 

Presides over all meetings of the Committee.

2.) 

Notifies all members of all meetings.

3.) 

Prepares and distributes the agenda for each meeting.

4.) 

Arranges for all preparation for the meetings.

5.) 

Forwards recommendations to the Vice President for Institutional Advancement and reports the outcome of these recommendations to the Committee.

6.) 

Arranges for secretarial support (including the recording and distribution of
minutes) as needed by the Committee.

1.) 

Participates in all meetings.

2.) 

Assumes the duty of the Chairperson in the latter’s absence.

3.) 

Assists the Chairperson as requested.

1.) 

Attend all meetings.

2.) 

Identify and submit agenda items that impact the University's web operations to the Chairperson of the Committee at least two business days prior to regularly scheduled meetings.

1.) 

Subcommittees and work groups may be appointed by the Chairperson of the Committee as deemed necessary. These subcommittees and workgroups may be comprised of Committee members and knowledgeable individuals from outside the Committee.

2.) 

Recommendations from subcommittees and workgroups will be forwarded to the Committee for appropriate action.

Web based projects that meet the following criteria shall be reviewed by the Committee:

1.) 

Projects that require a substantial amount of resources to complete.

2.) 

Projects that may affect more than one user group, regardless of the resources required to complete the project.

Project Prioritization:
Web projects that are reviewed by the Committee, as determined by the above criteria, will typically fall into two broad categories: Mandatory Projects and Discretionary Projects.

Mandatory Projects are those mandated by the President. By definition, mandatory projects are not prioritized by the Committee, although exceptions are possible.

Discretionary Projects are optional in nature and therefore must be prioritized. The guidelines for prioritization are as follows:

1.) 

Each represented division or college should first prioritize its own projects, and that group's representative should then present these priorities to the Committee. If the projects require little or no financial or technical resources, no group prioritization will be required from the Committee.

2.) 

If any projects considered in the above step lead to resource allocation the
Committee, as a whole will determine priorities. The prioritization process will be conducted according to guidelines adopted by the Committee.

The committee may amend these bylaws by vote of a majority of the membership
provided that the proposed amendment(s) have been circulated to the membership at least one week prior to the meeting in which the vote is to be taken.
The Committee will review these bylaws at least every five years.

Web Advisory Committee Membership January 2007
	Name:	Title:
	Houser, Garry	Chair
	Ashton, Sharon	Institutional Advancement /President’s Office
	Tuck, Barbara	Academic Affairs, Library
	Burnett, Tully	Auxiliary Services, Administration & Finance
	Cavanaugh, Terence	COEHS Representative
	Coglianese, Blake	COAS Representative
	Daly, Dorreen	Student Affairs Representative
	Gonzalez, Rocelia	ADA Compliance
	Gropper, Ida	Human Resources/CPDT
	Gupta, Saurabh	CCB representative
	Hughes, Kathy	Administration & Finance Representative, Vice-Chair, Technical Subcommittee Chair
	Jaffee, Marianne	Academic Affairs
	Owen, James	Academic Affairs – One Stop
	Roman, Dave	Institutional Advancement – Marketing & Publications, HomePage Subcommittee Chair
	Rosenthal, Mary Ann	Institutional Advancement, Research & Design Subcommittee
	Smith, A. R.	COH Representative
	Sorce, James	CCEC representative
	Turriate, Sandro	Marketing & Publications, Webmaster assistant (Resource)
	Turrin, Tony	Information Technology Services, myWings Subcommittee Chair
	Williams, Julianna	Institutional Advancement – Marketing & Publications