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Article 1 |
Purpose |
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The Web Advisory Committee (hereafter referred to as the Committee) of the University of
North Florida (hereafter referred to as the University), is responsible for oversight of the
University’s official web presence. It is in the interest of the University that all units adhere
to the highest standards of quality when publishing their website. |
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Article 2 |
Functions |
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The committee’s functions include but are not limited to: |
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Setting standards for publishing web pages at the University |
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Reviewing new and substantially revised web pages to assure compliance with
University policy and web standards |
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Implementing new Web projects or requesting resources for web initiatives as determined
by the committee |
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Appointing work groups or subcommittees, both ad hoc and permanent, to address
specific issues related to website |
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Making recommendation concerning policy and significant web issues to the President’s
Council |
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Article 3 |
Membership |
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Membership on the Committee consists of the following. The appropriate vice president or dean
from each of the following areas shall appoint at least one representative.
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Academic Affairs |
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Administration and Finance |
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Institutional Advancement |
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Student Affairs |
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Office of the President |
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Five Colleges, Library and Continuing Education |
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Student Government |
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Faculty Association |
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ADA Compliance |
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Article 4 |
Conduct of Business |
1. |
Regular meetings of the Committee may be scheduled on a monthly basis or at the discretion of the chairperson. |
2. |
Meetings of ad hoc work groups or subcommittees shall be scheduled as needed. |
3. |
Minutes of all meetings shall be recorded and distributed in a timely manner. |
4. |
A simple majority of committee members shall constitute a quorum for a meeting. |
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The usual order of business is as follows: |
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Approval of minutes |
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Announcements |
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Conduct of old business and outstanding items |
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Conduct of new business |
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Article 5 |
Governance |
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The Vice President for Institutional Advancement shall appoint the Chairperson on an annual
basis. The Vice Chairperson of the Committee shall be appointed by the Vice President for
Administration and Finance. |
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Article 6 |
Duties |
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Chairperson’s Duties: |
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1.) |
Presides over all meetings of the Committee. |
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Notifies all members of all meetings. |
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Prepares and distributes the agenda for each meeting. |
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Arranges for all preparation for the meetings. |
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Forwards recommendations to the Vice President for Institutional Advancement
and reports the outcome of these recommendations to the Committee. |
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6.) |
Arranges for secretarial support (including the recording and distribution of
minutes) as needed by the Committee. |
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Vice Chairperson's Duties: |
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Participates in all meetings. |
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Assumes the duty of the Chairperson in the latter’s absence. |
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Assists the Chairperson as requested. |
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Members’ Duties: |
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Attend all meetings. |
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Identify and submit agenda items that impact the University's web operations to
the Chairperson of the Committee at least two business days prior to regularly
scheduled meetings. |
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Article 7 |
SUBCOMMITTEES and WORKGROUPS |
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1.) |
Subcommittees and work groups may be appointed by the Chairperson of the
Committee as deemed necessary. These subcommittees and workgroups may be
comprised of Committee members and knowledgeable individuals from outside
the Committee. |
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2.) |
Recommendations from subcommittees and workgroups will be forwarded to the
Committee for appropriate action. |
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Article 8 |
PROJECT CRITERIA AND PRIORITIZATION |
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Web based projects that meet the following criteria shall be reviewed by the Committee: |
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Projects that require a substantial amount of resources to complete. |
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Projects that may affect more than one user group, regardless of the resources
required to complete the project. |
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Project Prioritization:
Web projects that are reviewed by the Committee, as determined by the above criteria, will
typically fall into two broad categories: Mandatory Projects and Discretionary Projects. |
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Mandatory Projects are those mandated by the President. By definition, mandatory projects are
not prioritized by the Committee, although exceptions are possible. |
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Discretionary Projects are optional in nature and therefore must be prioritized. The guidelines
for prioritization are as follows: |
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Each represented division or college should first prioritize its own projects, and
that group's representative should then present these priorities to the Committee.
If the projects require little or no financial or technical resources, no group
prioritization will be required from the Committee. |
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2.) |
If any projects considered in the above step lead to resource allocation the
Committee, as a whole will determine priorities. The prioritization process will be
conducted according to guidelines adopted by the Committee. |
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| Article 9 |
Amendments |
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The committee may amend these bylaws by vote of a majority of the membership
provided that the proposed amendment(s) have been circulated to the membership at least
one week prior to the meeting in which the vote is to be taken.
The Committee will review these bylaws at least every five years. |
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