Submitting Forms to the Academic Programs Committee

After your department, college, dean, and other appropriate units have signed your APC forms, you are ready to submit them to the Academic Programs Committee for review.

SUBMITTING FORMS FOR REVIEW BY THE COMMITTEE

In order to have your form added to an agenda, do the following by the posted deadline:

Request a Log Number from FA
The ‘log number’ is a unique identifier for the APC form used to facilitate referencing and tracking of the document. This is assigned by the Faculty Association Office. To receive a log number, submit the original, completed APC form to the Faculty Association Office at the Honors Hall, Building 10, and Room 1120 . Forms missing required information or the appropriate approvals and signatures will not be accepted as agenda items and will be returned to the sponsoring unit.

Submit the Original, Photocopies, and an Electronic Copy of the Logged FormWithin two days of receiving a log number, you will need to submit the following to the FA office:

	The original APC Form
	14 copies of the APC Form (1 single-sided, 13 double-sided)
	A floppy disk or CD, containing the file of your APC form in .pdf format.

REMINDER : Keep a copy of the original APC for your personal/department files. Copies submitted to the Committee will NOT be returned to you.

ATTENDING THE COMMITTEE MEETING

You will receive an e-mail prior to the applicable APC meeting confirming your APC form is on the agenda. The Committee requests your attendance (or a designee) so you can provide a summary of the request and answer any questions that may arise during the meeting.

POSSIBLE OUTCOMES OF THE APC REVIEW

At the conclusion of the review of your form, the Committee will vote to do one of the following:

	Approve the form as submitted – this requires no action on your part, the form is forwarded to the FA Executive Committee which sets the FA Meeting agenda.
	Approve the form with suggested changes – you will need to submit the revised form to the FA within two days of the meeting, the form is then forwarded to the FA Executive Committee which sets the FA Meeting agenda.
	Return it to the Department or Unit – you will receive notification (at the meeting or in writing) of the reason(s) the form was returned. Depending on the reasons for returning the form, you may choose to withdraw the form from the process or make changes to the form and resubmit. Resubmissions should be identified with an R suffixed to the log number.

For questions about the APC review process, contact the FA Office at 620-2872.