Arturo Sanchez and Stacy Hutchings gave a presentation on “Automating the APC Processes Using a Document Workflow System.” Arturo explained that a document workflow software system allows a group of individuals to define, actors, documents and transition rules in connection to a workflow. The generator produces a web-based workflow system that allows the group to complete and route documents as part of the workflow so that the group can know exactly where a document is at any time.

Specific tasks that the APC will need to do are to 1) determine who will be the workflow generator administrator to manage the systems and user accounts; 2) determine who will be the workflow engineer to define documents and workflow, update documents and workflow, and use the generator to create the workflow system; and 3) test the workflow system.

Other specific tasks will be to capture APC requirements, migrate to Oracle, determine whether UNF global credentials will be used, add security features, add functionality to the generator, and migrate to a production server.

The APC will need to determine whether support from ITS will be required. It should be decided if the application will be added to the mywings portal or linked from the Faculty Association website.

Stacy Hutching gave a demonstration of the workflow generator and tracking system that she produced as a possibility for automating the APC processes. The system was developed for the end user and can be customized without the aid of a developer. Stacy’s demonstration was set up for the submission, routing, and tracking of the APC1 form. The transition component keeps track of the correcting routing direction in the process so that the actors do not have to wonder where to send the form.

There was discussion on how lists of responsible people would be kept current in an environment which is always in a state of flux, the possibility of a printing feature, and signatures. Katharine Brown suggested that the Banner codes could be behind the system.

Judy Solano commented that she has identified a number of concerns as Faculty Association President. The workflow administrator would need to be identified. The APC would need to work out the relationship with ITS and the extent to which the system would interface with existing systems. Where will the system reside? Who will maintain and modify the system? The Faculty Association has no technical support except for students who have some Web skills and no money. The APC must decide on funding needs and let Judy know soon so that she can submit a budget request. Will we hire a graduate student or an advanced undergraduate student? When asked by Jan Meires what we would expect to pay for the services needed, Judy replied that faculty members who work an overload are paid $4,000 per semester. Faculty Affairs has a budget from Academic Affairs for support and supplies. The APC does not have a budget.

Janet Bosnick gave Judy an official oral request for $10,000 to support the APC automation project. Judy will submit the request to Academic Affairs.

The APC will need to secure a commitment from ITS. Katharine suggested that we use Mary and the Registrar’s Office as a pivot point to begin discussion with ITS since there is campus commitment to Banner. Arturo and Katharine will work on the presentation and the Committee will plan a meeting to include Scott Bennett in March. The Committee will plan to meet with Kathy Hughes in April.

It was suggested by Janet and agreed by the Committee that the implementation of a course in Blackboard for submitting forms will be set aside for now.

CCEC, Computer and Information Sciences

Log # 05/06-203: APC2 to change the title of CIS4011, Office Automation and Human Factors, to Human Factors and Collaborative Computing. Typo in C(9) will be changed to “collaborative”. In D(3), course description, “deals” will be changed to “deal”. In D(4), course objectives, second line, typo will be changed to “the”. Approved with changes.

COAS, Music

COEHS, Counseling and Educational Leadership

Log #05/06-208: APC1 to add a new course, EDG6XXX, Foundations of Conflict Transformation. In section A(16), Enrollment Restriction will be GR. Dr. Candice Carter will submit an APC3 form along with the request for another new course next month.