From: Jaffee, Marianne
Sent: Thursday, October 28, 2010 9:48 PM
To: Bush, Melissa
Cc: Brayton, Shawn; Workman, Mark
Subject: FW: question from the October 7 Faculty Association meeting

Melissa,
Below is the response to the FA question from the October meeting.  This response was provided by Shawn Brayton in AA.

Thanks,
Marianne


Prior to the 2009-10 academic year, the University catalog was designed and produced as a paper-based document and managed by Marketing and Publications.  In fall 2008, UNF made a strategic, cost-saving decision to discontinue publishing a paper-based catalog and to transition to an online venue.  Representatives from each of the colleges were involved in this transition.  The accreditation needs were discussed and at the time everyone believed that the accrediting bodies would accept a PDF version of the electronic catalog. 

The online catalog was created by Information Technology Services (ITS) using the CMS product and put online for the 2009-10 academic year.  Shortly after the catalog was placed online, Academic Affairs agreed to take ownership of the university catalog.  One of the first steps taken by Academic Affairs was the establishment of a Catalog Steering Committee which has representation from each of the colleges.

 The Catalog Steering Committee worked with ITS to have a PDF version of the catalog created to send to the various agencies (e.g., SACS, VA).  The PDF that has been created is not a printable document but rather it operates like the online catalog.  The Steering Committee investigated the possibility of creating a printable PDF with ITS, and it has been determined that this is not possible under the current catalog configuration.  Given the constraints with the current catalog configuration, the only solution at this point in time is to devoted resources in Academic Affairs to create a printable PDF version of the catalog.

Academic Affairs began focusing time and energy on this project in September.  It is anticipated that a printable version will be available by the end of the fall semester.  In subsequent years, the printable version will probably be available within 60 days of the catalog going online.