Proposed Change of NR- No Record Policy on pp. 28-29 in catalog.

Recommendation:   NR-No Record:  NR is assigned when grades for an entire class or portion thereof are not submitted by the processing deadline.  The Office of Records and Registration will send a list of NR grades to the respective department Chairpersons, who will be responsible for communicating with faculty members about removing the NR grade.  The NR may will remain on the record until changed by the instructor for up to one year but should not remain in the student’s transcript beyond graduation.*

 

Rational:  Modifications of the language will clarify the limits of the NR.  The current language does not reflect an accurate record of the student’s GPA.  The NR should not remain on the graduating student’s transcript indefinitely.

The expectation is that the department chair, working with the relevant faculty member, will provide the proper grade.  There are really no realistic circumstances in which a given course could simply drop off the transcript. In an extreme case, if the relevant faculty member is not available at all, the department chair would need to research the related class records, and assign a grade. The policy statement indicates that the chair is specifically responsible for communication with his or her faculty, and if necessary, grade assignment.

The time limit of one year was discussed and recommended by Deans and Directors   because up to a year may be needed when dealing with sabbaticals or extended illnesses of faculty members.

 

*1. Within one week of processing grades, the Office of Records and Registration will send a list of NR grades
       to the department chairs.

  2. Computing Services will include a reminder at the top of each on-line grade roll that reminds faculty to submit       a grade for each and every student on the roll. The reminder should specifically say that grades are not to be       left blank.