1. This meeting room may be reserved only by faculty and only for academically oriented professional seminars, workshops, conferences, presentations, committee/department meetings or other meetings under their direct supervision and for which they will be present. These rooms may NOT be used for UNF classes. Reservations may be made by faculty through the Faculty Association Office and must include a departmental/unit account number and authorized signature of the department/unit head. Groups which do not maintain the Meeting Rooms in accordance with the rules listed below may be charged a nominal fee (see below). In the event of conflicts between requesting parties, the Faculty Association Executive Secretary will consult with the Faculty Association President or designee to resolve the conflict.

2. The noon lunchtime period of 11:00am to 2:00pm is protected from regular overlapping reservations, in order to permit adequate time for set-up and clean-up of luncheon meetings. Therefore, no regularly scheduled meetings (e.g., committee or departmental meetings occurring weekly or daily) will be permitted to run past 11:00am nor begin prior to 2:00pm, and luncheon meetings will ordinarily be expected to occur within these same parameters. Non-recurring meetings which overlap the protected time may be scheduled thirty (30) days in advance if no luncheon meeting is already registered into the space for that time.

3. Faculty reserving this space are entirely responsible for its care and cleanup. Faculty may move the furniture around to suit their event; however, when it is over they MUST put the furniture back to its original location and condition. (NOTE: the conference tables should be carried to one side; do NOT push them around or the legs may collapse!)

4. All garbage and trash MUST be gathered and disposed of properly in wastebins prior to leaving. Food debris on the floor must be picked up, counters and/or tables wiped off, and spills immediately cleaned up. Faculty planning an event involving food should plan to access the vacuum cleaner in advance. In the event that the custodial services must be called in order to clean up the room(s) after an activity, a $50 clean-up charge will be made against the reserving department/unit.

5. If food has been catered, the responsible faculty person must call Food Services as soon as the event is over so that they can come and retrieve their equipment promptly. If they are NOT coming back to retrieve any equipment, the reserving faculty are totally responsible for cleanup. Either way, be sure to UNplug coffee pots before leaving!

6. Personal items may NOT be stored in any part of this space. Personal items are defined as items used only or primarily by a single user or group of users and not available to or of interest to others. All the items assigned to this space must be available for the use of all faculty. Personal items left in this space for more than 24 hours will be turned over to the Campus Police Lost and Found.

7. Users must NOT under any circumstances attempt to open or close the folding doors which divide the space--special equipment is needed to release them and failure to use it can result in damage to the panels or the carpeting! For large events (20 or more persons), the entire meeting space (1327A and 1327B) may be reserved and arrangements can be made at the time of reservation for Physical Facilities to come open the doors, assuming that reservations are made at least three (3) days in advance. For most meetings, reservations will be limited to either Room 1327A or Room 1327B to maximize availability and use of this space.

8. If the scheduled event ends during evening hours, please turn off all lights and lock the doors (if a key has been checked out) or call Campus Police to have them lock the doors.

9. If faculty have checked out keys for early morning or special evening access, they should be sure to return the keys to the Faculty Association Office (11/1328) as soon as possible but no later than 9:00am the next morning so that they are available for the next reservation-holders.

10. A phone line is available in 1327A for conference calls, group phone interviews, etc. However, special phone equipment may be necessary for such events and arrangements for such equipment will need to be made directly with Auxiliary Services.

The faculty's assistance in keeping this space neat and clean, and ready for the next user, is sincerely appreciated.