How do I file a report of an incident?
If you report the incident to University Police (UPD), it will be automatically referred to the Student Conduct office for review. If you wish to report the incident directly to Student Conduct, prepare the information in writing and send it via email to Rachel Bukanc, Assistant Director of University Conduct at email@example.com. You can also fax it to 620-3922 or send it via campus mail.
What information should I include in a report?
Submit a written summary of the incident and include your name, the full name of the student who is allegedly involved, their Student Identification number and any pertinent witnesses to the incident (if necessary). Also include the date, time and location along with specific details of the event, including direct observations and quotes.
What happens after the report is submitted?
Student Conduct will review the report to decide whether or not Student Conduct Code violations are involved. If so, the student will be sent a Student Conduct Charge letter addressing the Student Conduct code violations and will be notified on how to proceed. Student Conduct might also contact the faculty or staff member who reported the incident to ask questions about the incident and clarify information. The Student Conduct process is outlined in the Student Code of Conduct in the 2007-2008 Student Handbook (pages S84-S95).
What will I be requested to do if the student is charged with violating the Student Conduct Code?
The faculty or staff member would be requested to attend a Student Conduct Hearing as a witness to provide information and answer questions. Both the Hearing body and the charged student have the opportunity to ask witnesses questions during the Hearing. The Hearing format will either be handled administratively (with one Hearing Administrator facilitating the Student Conduct Hearing) or through a Student Conduct Panel (with 2 Student Panel members and 2 faculty and/or staff Panel members facilitating the Student Conduct Hearing). In the event that the faculty or staff member is listed as a victim on the report for violations of endangerment, harassment, or sexual misconduct, the faculty or staff member would have “Victim Rights” under the process (page S 90 of the Student Code of Conduct in the 2007-2008 Student Handbook).
What if I have a question about an incident and am not sure if I will officially report it?
Contact 904-620-3979 to speak with an Assistant Director to discuss.
How do I find out what happens to the student after s/he is reported to Student Conduct?
Student Conduct cannot provide information unless the student grants authorization, or unless the information is provided to a victim of endangerment, harassment, or sexual misconduct. There may also be instances when the staff or faculty member is in a “need to know” position and the information can be conveyed (for instance, if a student is not permitted in a specific building as a result of the sanction for a violation). All Student Conduct matters are considered to be educational records and are protected under FERPA.