Article I. Name and Purpose  

• Section 1 :  The name of this organization shall be the Coggin Ambassadors.

• Section 2:  The purpose of this organization is to encourage and foster a welcoming environment for students and visitors to the Coggin College of Business. This organization aids in the promotion of CCB within UNF as well as in the local community.

Article II.   Membership  

a)      Section 1:  Eligibility

a)      Members of the organization shall be full or part-time CCB students in good standing with the University, who are seeking an undergraduate or graduate business degree.

b)      Recruitment will be conducted during the spring and fall semesters on an as-needed basis. The current members and the advisor will decide new member selection.  

b)      Section 2:  Requirements

a)      All members shall be required to attend the scheduled meetings and participate in at least 2 CCB sponsored events.

b)      Participation in training shall be required for all new members.

c)      Any member charged with a University code of conduct infraction shall be on probation. The executive board and advisor will recommend the reinstatement or termination of membership.  

Article III.   Officers and their Election  

• Section 1: Officers

a)      Officers shall be composed of a Chair, Vice Chair and a Secretary/Treasurer.

b)      Officers shall be elected by electronic ballot at the April meeting. However, if there is only one nominee for any office, the election for that office may be by voice for the nominee.

c)      The term of office shall be for one year--beginning the day of elections in April and running through the following year's elections.

d)      An officer shall be eligible to serve no more than two consecutive terms in the same office. Officers filling one-third or less of an unexpired term are eligible for two consecutive terms.  

• Section 2:  Qualifications

a)      To be eligible for election to any office, the nominee must be a currently enrolled student with at least six (6) credit hours.  

• Section 3:  Nominations

a)      Open nominations occur in the second to last meeting of the spring semester. 

• Section 4:  Vacancy

a)      An election will be held should a vacancy occur in one of the officer positions.  

Article IV.  Duties of Officers   

• Section 1:  Chair

a)      Act as official spokesperson to the University and Jacksonville community.

b)      Direct the organization in attaining its goals and objectives.

c)      Be the presiding officer of all meetings of the Executive Board and General Membership.

d)      Serve as a student representative to Club Alliance.

e)      Meet with the advisor on a bi-monthly basis and keep advisor informed of activities.

f)        Appoint special committees.  

• Section 2: Vice Chair

a)      Assist the Chair in any organization activity.

b)      Assume Chair' s responsibilities during the Chair's absences.

c)      Be responsible for By-laws revisions.  

• Section 3:  Secretary/Treasurer

a)      Serve as Chief Financial Officer of the organization.

b)      Be responsible for completing all financial obligations on behalf of the organization.

c)      Record the minutes of each Executive Board and General Membership meeting.

d)      Be responsible for an accurate account of and participation of all members.

e)      Be responsible for all correspondence on behalf of the organization.

f)        Be responsible for composing updated phone and address lists as well as calendars to be distributed to all members.  

Article V.  Executive Board

• Section 1:  The Executive Board shall be composed of the Chair, Vice Chair, and Secretary/Treasurer.

• Section 2:  The duties of the Executive Board shall be to transact emergency business in the intervals between meetings.

• Section 3:  The majority of the Executive Board shall constitute a quorum.

• Section 4:  Meetings of the Executive Board shall be held as needed.

Article VI.  Standing and Special Commitees

• Section 1:  Standing and special committees shall be created by the President or the Executive Board as may be found necessary to carry on the work of the organization.

• Section 2:  The Executive Board shall select Committee chairs.

• Section 3:  Chairs shall present plans of work to the Executive Board for approval, and no work shall be undertaken without such approval.

Article VII.  Meetings

• Section 1:  At least two meetings a semester shall be held at a time and place set by the Chair.

• Section 2:  Two-thirds of all members present shall constitute a quorum. An email correspondence will be distributed to non-attending members for vote.

• Section 3:  The Chair, Vice Chair (in absence of the Chair), or a majority of the members may call special membership meetings.

a)      Members shall be given forty-eight hours notice of a special meeting.

b)      Official action of the membership in special meetings will be limited to those items of business specified on the agenda.  

• Section 4:  Emergency meetings may be called for business that requires immediate action because of its importance. Twenty-four hours notice of an emergency meeting shall be given to each member.

• Section 5:  At the first meeting of each semester, goals and objectives shall be established for the semester pertaining to recruitment and CCB activities.

Article VIII.  Amendments

• Section 1:  These bylaws may be amended at any regular membership meeting by a two-thirds vote of the members present and voting, provided that notice of the proposed amendments shall have been given at least one week prior to the meeting at which the amendment is voted upon.

• Section 2:  All votes shall be recorded on a majority vote basis in the corresponding minutes.