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Graduate Program Director Handbook Chapter 9: Advising Graduate Students

9.1 Banner/CAPP student advisement

The Banner/CAPP system is the electronic degree audit system that is used to verify degree progress and to ascertain graduation standing.

 

CAPP stands for “Curriculum, Advising, and Program Planning.” CAPP is a very useful tool for all program directors to aid them at any time in assessing student progress. The steps to reach the CAPP advisement tool are as follows:

  1. Log into myWings.
  2. Select the Staff tab.
  3. Under My Applications, click the  Employee Self Service   link.
  4. From the horizontal menu at the top, click the Faculty Services link.
  5. Click on Advisors link.
  6. Click on Degree Evaluation link.
  7. Select the term that you want to use for the evaluation. In most cases, the default you will want to use is the current semester, or the most recent semester if during an intersession between semesters.
  8. Enter the student’s N number. 
  9. Click on Generate New Evaluation link.
  10. Click the radio button next to the degree information listed for your student, make sure the box is checked next to Use In-Progress Courses, then click on Generate Request.
  11. At Degree Evaluation Display Options, select the radio button next to Detail Requirements, then click Submit.
  12. You are now at the degree evaluation screen and can review curriculum requirements and coursework that has been posted. A course in progress is noted with an under the Source column. Completed courses will have a grade listed under the Grade column. Courses not taken yet or not currently in progress will not have anything under the Grade and Source columns.

9.2 Graduation Review: Pre-Certification and Post-Certification

Some program directors will be directly involved in the clearing of their students for graduation – both at the initial graduation application stage and at the end of the semester to ensure that students have indeed completed all requirements for graduation. The initial review stage (about a month into the semester, shortly after the deadline for  students to apply to graduate) is referred to as “pre-certification” or “pre-certs” for short, while the end of the semester review (after grades have been released) is referred to as the “post-certification” process, or “postcerts” for short. Both reviews are critical in order to appraise students’ readiness and/or clearance to graduate.

 

Pre-certs

At the time of the pre-cert process you (or your respective advising office) will be declaring that a student either has your tentative approval to graduate or does not. In the case of approving a student for graduation, you will be able to set forth stipulations (using a text box on the pre-cert screen) governing what things must be done by the student in order to graduate, i.e. must pass all courses with a “B” or above, must complete thesis, must have Incompletes changed to letter grades, etc. Occasionally you may have situations where a student completed all of his or her requirements to graduate during the previous semester; in this case you would state that the student is “all clear.”

 

Post-certs

At the time of post-certification, another review of your students’ records must be performed in order to ensure that they have satisfied all requirements for graduation. Post-certification occurs after grades have been posted for the semester, which is usually by the Wednesday following finals week. Post-certification must be completed in a timely manner in order to award degrees.  If a student has not completed all stipulations at the time of post-certs, then you will need to deny them. Students in this situation can then reapply to graduate the next semester.