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The UNF Purchasing card is a Visa credit card issued by Regions Bank to be used by designated individuals for the purpose of purchasing low dollar value goods for official University business only. The University's program is in conjunction with the Banner financial system and has been designed to better meet the needs of University personnel.

P-Cards are for designated UNF staff and faculty to purchase allowable items for official University business. The P-Card Administrator in Purchasing issues P-Cards to permanent USPS, A&P, Full-Time Regular OPS, or Faculty members at the request of the person's supervisor and/or department head and Dean, Director, or Department Chair.

Use of the P-Card is limited to the University employee whose name appears on the face of the card and cannot be loaned to another person under any circumstances. Each Cardholder is responsible for the security of his/her card. All precautions should be used to maintain confidentiality of all information relating to the card such as Cardholder account number and expiration date. The account number should never be left in a conspicuous place.

The success of the P-Card program depends on the appropriate use by Cardholders, Account/Business Managers and review by the Financial Managers. Remember that carrying a P-Card is a privilege based on trust. Use of the P-Card does not change any of the existing rules and regulations; it is simply another tool with which to meet your department's needs in an expeditious and cost effective manner.

Requisitions will no longer be accepted for orders of less than $100 when the item(s) requested are allowable commodity purchases with the University procurement card (Pcard).

Standing orders (blanket purchase orders) for items on the Pcard allowable commodity purchases list will not be issued.

Annual subscriptions/publication updates, memberships, registration fees and gas purchases for State vehicles will no longer be processed by the direct pay method (Controller's Office procedure) and must be purchased with the Pcard.

See page 5-6 of the Pcard manual for the list of allowable commodity purchases with the procurement card.

Travel arrangements through World Travel/BTI must be reserved with your procurement card.

It is highly recommended that the Pcard be used for your business travel in lieu of requesting a travel advance.

See page 11 of Pcard manual for list of allowable and non-allowable travel purchases using the UNF procurement card.

Contact Tim Watterson (purchasing) at x1738 or Angela Lee (travel) at x2950 for any questions.