|
Do you ever get long documents and wish you could ask for a summary? Would you
like Word to create an abstract for a document you have written? Microsoft Word
can analyze a document statistically and linguistically to determine the most
important sentences and provide an instant summary based on this analysis.
Word lets you choose a percentage of the highest-scoring sentences to display
in the summary.
To use AutoSummarize, follow these steps:
| 1. |
Open a Microsoft Word document that you want to summarize. |
2. |
Choose AutoSummarize from the Tools menu. |
3. |
When the AutoSummarize dialog box opens, select the type of summary that you want to apply. You can choose to highlight key points, insert an executive summary or abstract at the top of the document, create a new document, or hide everything but the summary.
|
4. |
Click OK to continue. |
Additional Information:
1) If you are using this feature to create a summary that will become part of the document, please keep in mind that you will need to do some editing of the summary.
2) How does AutoSummarize work? According to Microsoft, AutoSummarize cuts wordy copy to the bone by counting words and ranking sentences. First, AutoSummarize identifies the most common words in the document (barring "a" and "the" and the like) and assigns a "score" to each word--the more frequently a word is used, the higher the score. Then, it "averages" each sentence by adding the scores of its words and dividing the sum by the number of words in the sentence--the higher the average, the higher the rank of the sentence.
If
you have questions, contact the ITS
Help Desk at 620-HELP (4357) or email helpdesk@unf.edu.
|
|
