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Outlook
is a great tool to use for scheduling meetings. When planning a
meeting, Outlook will display the availability of the meeting attendees
and track acceptance replies.
1) In Outlook,
when viewing your calendar, choose the "Actions" menu
and then select"Plan a Meeting". A meeting window will
appear.
2) Select the attendees for your meeting:
a. Click on the "Add Others" button
b. Choose "Select From Address Book"
c. Type in the last name of an attendee and select them from the list.
d. For each name entered, click Required, Optional, or Resources.
3) Click a time
when all invitees are available. At the bottom of the window, choose
the "Meeting Start Time" and "Meeting End Time"
by choosing a date and time.
4) Click "Make Meeting"
5) In the "Subject" box, type a description.
6) Enter the location in the "Location" box.
7) If you want to make the meeting recurring, click "Recurrence",
and then select the recurrence pattern. Select any other options
you want. You can type a message or agenda in the body of the email
if you wish.
8) Click Send.
9) To track
attendance, find the meeting on your calendar and open it. Click
on the "Tracking" tab. Additionally, you will receive
an email notice from the attendee when he or she accepts or declines
the meeting.
If you have
questions, contact the ITS Support Center at 620-HELP (4357) or
email its-support@unf.edu.
To learn more about using Outlook, visit the web site of the Center
for Professional Development and Training.
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