Documentation - Instructor Master

	Purpose and How to Use		View Screen
	Field Descriptions		Error Messages

Purpose:

To maintain instructor name, initials, social security number, and discontinue date.

To Use:

To inquire, enter the instructor initials (last, middle, first) and press enter.
To update a record, first display it, then change the appropriate field and press F2.
To add a record, first inquire using the initials of the instructor you would like to add. If no record is returned, then enter the data and press F2.
To delete a record, first display it, then enter DE in the transfer field and press F3.
To clear the screen, press F11.
Press F12 to return to the menu.

Field Descriptions
Last Maint: (0340)	The date the file was last updated.
User: (0341)	The I.D. of the person who last updated the file.
Initials: (0361)	Unique code that identifies the instructor.
First Name: (0361)	The instructor's first name.
Middle Initial: (0361)	The instructor's middle name.
Last Name: (0361)	The instructor's last name.
SSN: (0361)	The instructor's social security number.
Discontinue Term: (0245)	The term in which the instructor is no longer active.

Error Messages

'Cannot change initials when deleting. Must display record first.'
An attempt delete a record, but the initials were changed before the delete key was pressed.

'Cannot change initials when updating. Must display record first.'
An attempt was made to change the initials when updating. Display record first, then update the initials.

'Cannot delete when instructor has taught a class'
An attempt was made to delete an instructor who has already taught a class.

'First name cannot be blank'
An attempt was made to add an instructor, but the first name field was blank.

'Initials not found on Instructor Table'
An attempt was made to inquire on an instructor, but the initials entered are not on the Instructor Table.

'Inquire Complete'
The requested information is displayed.

'Instructor initials cannot be blank'
An attempt was made to add an instructor, but the initials field was blank.

'Instructor record not found. Delete unsuccessful.'
An attempt was made to delete a record, but the record was not found on the Instructor Table.

'Instructor record successfully deleted.'
The record was deleted as requested.

'Instructor record successfully updated '
The record was successfully updated as requested.

'>>Invalid Key Pressed<<'
An undefined F key was pressed.

'Invalid SSN'
An attempt was made to enter a social security number, but the entry was not numeric.

'Invalid term. Format is CCYYMM'
An attempt was made to enter a discontinue term, but the entry was not numeric, or it was not in the CCYYMM format.

'Last name cannot be blank'
An attempt was made to add a record, but the last name field was blank.

'No deletions allowed'
An attempt was made to delete a record, but the user does not have that authority.

'No maintenance allowed'
An attempt was made to update a record, but the user does not have that authority.

'Please enter initials to inquire on'
An attempt was made to inquire, but initials must first be entered.

'To delete, enter DE in Transfer field and press F3'
An attempt was made to delete a record, but DE must be entered in the transfer field before F3 is pressed.