Quick Guide For Filling Vacant Support (USPS) Positions

(Please print and retain for your records)
Revised 10/2006

Recruiting Advertising

Hiring Official

Identify that new or vacant position is available (position, number, title)

Hiring Official

Create or review and update position description. (Consult with the Classification Specialist, OHR.)

Hiring Official

Complete Recruitment Request in OASys (once vacancy pool approval has been received, if applicable.) Refer to Hiring Manager’s Navigation Guide. Secure all approvals.

Screening/Interviewer

Hiring Official

Review applications using OASys. Select applicants for interview, contact OHR for applicant approval.

Hiring Official

Conduct interviews. Identify final candidate. Contact OHR to make job offer. Complete Employment Verification Form and submit completed form to OHR, Employment Specialist.

Hiring Official

Complete Personnel Action Form, Nepotism Form, Osprey Card Application and Key Request Form within 48 hours of offer. Send letter to applicants interviewed but not selected. Change remaining applicant statuses in OASys. Notify OHR when all applicant status have been changed.