How to Apply
Q-How do I find out what jobs are available at UNF?
There are two methods of reviewing the current job opportunities with UNF.- By computer-You will need a computer with internet access to obtain the available openings information and to apply for a position online. You may visit the online application system: OASys at UNF 24-hours a day at http://www.unfjobs.org.
Q-What type of jobs are available at UNF?
There are five general types of positions at UNF: faculty, support, administrative, OPS and student positions. Within these position types there are several other categories of positions.FACULTY (Teaching)
Full-time Faculty applications are ONLY accepted as the position becomes available. Unsolicited applications will not be accepted. The recruitment period for full-time faculty positions is from late fall to spring.
SUPPORT (Non-Teaching)
ADMINISTRATIVE (Non-teaching)
- Applications are only accepted for an open position.
- Support positions include secretarial/clerical, some levels of information technology; custodial/maintenance/groups; skilled crafts; and police.
- These positions include all senior management and positions such as Director, some levels of information technology, and Coordinator.
- Academic administrator positions include positions such as Dean, Academic Vice President, Chairperson.
Q-How does the application process work?
- Applicants can complete their applications online at http://www.unfjobs.org from any computer with Internet access.
- Hard copy applications or resumes will not be accepted.
FACULTY AND ADMINISTRATIVE POSITIONS:*The recruitment for Part-time Faculty and Short-term temporary positions (OPS) is different than other position types. Both position types accept applications for a POOL of qualified candidates. Applicants are hired based on need and on temporary assignment availability. There are no clearly defined closing dates for these positions since the recruitments are on-going until a qualified pool of applicants is gathered.
All applications are reviewed by a hiring officer or search committee. As this process is very comprehensive, the length of this period may vary from 3-6 weeks from the advertised review date, depending upon the size of the committee and on the number of applications received for the position. Please be patient during this review period as your application is very important to us!
SUPPORT POSITIONS:
Those qualified applicants who are to be interviewed will be contacted by a representative from the department to which they applied.
You may review the status of your application by returning to the applicant site with your personal user name and password. The applicant system can be accessed 24-hours-a day, 7-days-a-week from any Internet connection!
NOTE: Possession of the minimum qualifications for a position does not ensure an interview.
Q-What are the advantages of using OASys at UNF to apply for a position?
There are a number of advantages to using OASys. Some of these include:- The ability to save your application form online for re-use on future job openings;
- The ability to update your online application with specific skills and experience related to the posting prior to applying the application for a specific position;
- The ability to access and review the job requirements while completing the application;
- The ability to submit your application immediately therefore, minimizing
the risk of missing a deadline or loss of the application;
The online application saves time when you want to apply for multiple jobs at one time, or apply for several positions throughout the year; - The ability to keep track of the status of your application and the recruitment process;
The ability to learn about job openings and apply for positions at any time and from any computer with access to the web.
Q-Who will see my application if I use OASys?
Your online application information is located on a secure web server and will only be available to the Human Resources Department, the Office of Equal Opportunity Programs and the applicable hiring committee for the specific job opening in which you apply. Your voluntary demographic information is only available to the Office of Equal Opportunity Programs and will be used for EEO (Equal Employment Opportunity) reporting purposes only. Security of your personal information is provided in two (2) different ways:
- The applicant site is password protected. When creating a new online application, you will be prompted to provide a personal user name and password. This information will grant you access to view and edit your personal information ONLY. Please feel free to review our Internet Privacy Policy.
- The http://www.unfjobs.org domain name also holds a SSL (Secure Socket Layer) Certificate. This SSL certificate ensures that our registered domain name holds a secure socket layer of encryption. The SSL ensures that your personal data is submitted to the correct secure server and that your data is encrypted when sent over the internet.
Q-Where can I complete an online application?
Applications are accepted via our online applicant site. Using the Internet, you may go directly to http://www.unfjobs.org to create your application. Once you have completed your application, you may apply your application to any of the open positions listed on Employment Opportunities --simply click on 'apply for this position,' attach a cover letter/resume (if applicable), and answer any supplemental questions (if applicable).Q-Can someone help me complete the online application?
Human Resources staff members are available to help applicants get started and to answer questions about OASys for applicants. You may visit the Human Resources Department on campus in J.J. Daniel Hall (Bldg. 1) Suite 1000 Monday-Friday, 8:00 am- 5:00 pm, or you may call (904) 620-2903 for any technical problems.Q-Can I save my application before I finish completing it?
Yes, however you must first complete all of the required fields notated with a *red asterisk before the application can be saved. If you run into a time crunch and cannot finish the entire application, you may complete just the required fields and come back later to finish the application and apply for a specific position.Be sure that when you reach the last page of the application, you click "Save Application”. You may return later and edit the application before applying your application to a specific position. *You must remember your user ID and password to log back on to review the status of your application.
*Please note that the applicant site will automatically time out if you leave your computer idle for more than 60 minutes. If you cancel the prompt on the screen the timer will begin again for another 60 minutes. If you do not have all of the required information, please be sure to save your current application and return to your online application to complete the rest of the information for your application.
If you exit the employment site before saving your employment application, your data will NOT be saved and will need to re-enter your application in its entirety.
Q-How long does it take to complete* the online application?
The time it takes depends on several factors including the amount of work experience and education you have to enter, how fast you can type, etc. You should allow 20-40 minutes for the total process. However, you can expedite the process by collecting important information about previous work experience, education, certifications, etc. BEFORE you start creating your application.If you find you are missing a piece of information requested on the application, you may be able to skip the field and go back later to complete it. If you decide to do this, it is important that you return and complete the missing information BEFORE you apply for a specific job opening. The information on your application form when you apply will be used to evaluate your qualifications for the job opening for which you apply. Please ensure it is accurate, complete and contains all requested information.
*Incomplete applications will not be considered.
Q-Can I attach my resume? How?
You may attach a resume, cover letter, unofficial transcripts, or any other required document at the time you submit your application for a position that requests these documents to be uploaded. Only documents in Microsoft Word or Adobe PDF format can be attached during the application process.After completing the online application and applying it to the position for which you would like to apply, you will come to an Attach Documents screen that allows you to do one of two things:
Attach resume, cover letter and references, etc. as applicable OR
Copy and paste or type in resume or cover letter information.
For a step-by-step walk through on attaching a document to your application, click here.
*It is important to read all of the instructions on the Attach Documents screen carefully to ensure you submit ALL of the attachments required for the position. The attachment requirements may vary depending upon the position type. If any of the required documents are missing at the time your application is submitted, your application may be returned to you for incomplete information.
Q-How do I apply for a job online?
The application process has three (3) simple steps:- Create a log in user name and password. This will enable you to come back and apply for additional positions as well as check on the status of a position. Create your online application(s). Apply your online application to a specific job opening prior to the closing date.
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Once you have completed your online application, you are ready to use that
application to apply for one of the jobs shown on the job postings page.
You can use the Search feature in OASys to find any open position(s) that
may interest you and for which you meet the qualifications. You may also
use the same online applications to apply for future jobs with UNF.
- When you apply your application to a job posting, you may be prompted at that time to answer supplemental questions (if applicable for the position), and to attach any applicable documents (i.e. resume, letters of recommendation, unofficial transcripts, etc.) along with your electronic application. It is important that you read and follow all instructions carefully.
Your application has NOT been submitted to the University until you receive a CONFIRMATION # from the system. This confirmation number is your receipt that you have successfully submitted your application to the University of North Florida.
*Be sure to remember or make a note of your user name and password so that you can log back into the system at a future time.
Q-Can I apply for more than one job at a time?
Yes, once you have completed your online application through OASys, you can apply to multiple positions that are currently open and on the current job listing. Even days or weeks later, all you have to do to apply for another position is to log back into OASys and apply. The application(s) you originally completed will still be in the system available for you to update and/or submit for another job opening. Please be sure that you choose an applicable job opening and select the APPLY FOR THIS POSTING button in order to apply your online application for an opening.*Be sure to remember your user name and password so that you can log back into the system at a future time.
Q-How long is my application valid?
Your application will remain online in OASys indefinitely. You must apply your online application to specific positions in which you are interested. You will be able to make changes to your saved application prior to applying for a future specific job opening.Q-When/how can I make changes to my application?
Changes can be made to your general application at anytime. *However, once you SUBMIT an application for a particular position, you cannot go back and make changes to the submitted application.Changes you do make to your general application will be reflected for any NEW position for which you apply.
Using the online applicant site, log in using your user name and password.
Looking at the menu bar on the left side of the computer screen, click on "Edit Application."
Make the desired changes to your application and save. Your original application is replaced with the new version.
The next time you apply for a position, your revised application will be submitted.
Q-How do I print my application?
On the last page of your online application, you will have the opportunity
to Preview your completed application. When your application opens in a new
browser window with the printable version of the application, using the tool
bar at the top of your computer screen, click on File | Print and follow
the prompts on the screen to print. Q-I missed the deadline - can I still apply?
As with any position, once a closing date (deadline) has passed, no applications will be accepted. Please continue to visit the online applicant site and apply for new jobs as they become available.Q-Can I apply for a position by sending my resume via e-mail or fax?
No. Resumes are not accepted in lieu of a completed on-line application. The University does not accept application packets/materials by fax or e-mail. Applications must be completed via OASYS.Research has shown that the benefits to applicants that apply online are far more valuable than those for applicants that submit a hard copy application packet. It is also faster for the University to research the status of an online application than it is to locate the status of a hard copy application. Some of these online benefits include:
- The ability to save your application form online for re-use on future job openings;
- The ability to update your online application with specific skills and experience related to the posting prior to applying the application for a specific position;
- The ability to access and review the job requirements while completing the application;
- The ability to submit your application immediately, minimizing the risk of missing a deadline or loss of the application;
- The online application saves time when you want to apply for multiple jobs at one time, or apply for several positions throughout the year;
- The ability to keep track of the status of your application and the recruitment process;
- The ability to learn about job openings and apply for positions at any time and from any computer with access to the web.
Q-How can I check the status of my application?
Using OASys, you can log in at any time using your user name and password. Looking at the left side menu bar, click on "Application Status." You may verify the current status of your application for each position for which you have applied by reviewing the Status column provided on the Application Status screen.Q-I can't remember my password. What do I do?
We understand that it is very possible that you may misplace your password or user name information. In the event that you are unable to locate your user information to access your application information, you may contact HR at OHR-Oasys@unf.edu. Please provide us with your full name, address, and position for which you applied. This information will assist us in locating your applicant record in our database. You will receive an email confirmation once your password has been reset by the system administrator.*Please keep this information in a safe place so that you will be able to easily retrieve the information at a later time.