Dean’s Certification Letters

If you are applying to graduate school or a study abroad program, you may be informed that you need to have a Dean's Certification form completed. Dean’s Certification letters document violations of the University’s Student Conduct Code as well as violations of the Academic Integrity Code. Conduct records are educational records protected by FERPA. As such, the Office of the Dean of Students does not share information regarding conduct records with anyone outside of UNF without a student's written consent, except in certain limited circumstances.

The Office of the Dean of Students works in conjunction with the Academic Dean's Offices to complete all certification forms. If your school has provided a form for completion, please sign the form in the appropriate location and deliver it to the Office of the Dean of Students. You may deliver it by e-mail, dropping it off in our office located in Founders Hall, room 1011, or mailing it to:

University of North Florida
Office of the Dean of Students
1 UNF Drive
Jacksonville, FL 32224

You may have concerns about what impact your disciplinary record may have on your application. Having a disciplinary record does not necessarily mean that you won't get into the graduate program of your choices A significant number of UNF students have had a minor conduct case during their college tenure. The most important thing for you to do is to honestly and accurately respond to the questions posed to you on the application. If you are unsure of how to answer the questions, you may contact the Office of Student Conduct or the Office of the Dean of Students at (904) 620-3979.

While every graduate program is different, most schools review an applicant's conduct record for serious incidents or patterns of behavior. If you have been involved in a serious incident or have multiple conduct offenses, your application may receive additional scrutiny. It is likely to help your application if you can demonstrate that you have learned from the experience and took steps to address any underlying problems that caused you to engage in the conduct at issue.

Instructions for Dean's Certifications/Disciplinary Record Checks

In order for us to process a Dean's Certification or Disciplinary Record Check, please follow the following instructions:

Drop off, mail, fax, or e-mail your Dean’s Certification form(s) to us. Be sure to sign and date them appropriately.

If the request form does not include a release of personal information release, complete Consent for Release of Personal Information/Education Records form.

Please note: Although every effort is made for a quick turn-around on these forms, completion of Dean’s Certification may take up to 5-7 working days to complete, so please plan accordingly.