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Student Financial Services Office Policies: Agency / Third-Party Billing

Students who have an agency or third party paying their tuition are required to submit a Letter of Authorization to the Student Financial Services Office by the tuition payment deadline. It is the student's responsibility to provide this form to the Student Financial Services Office by the payment deadline. Students who do not provide their authorization by the deadline may be assessed a $100 late payment fee (at their own expense) and/or may be purged from their classes.

 

Students who have financial aid in addition to a third party will have their tuition deducted from whichever payment is received first--their financial aid or the third party payment. A refund will not be issued until after the student's account is paid in full.

 

The University of North Florida submits invoices to all agencies and third parties requesting payment each semester. The University of North Florida Student Financial Services Office can only accept payment from agencies/third parties who have executed a written agreement with the University and agree to pay upon the receipt of the invoice. Please contact the Student Financial Services Office to determine if we have a contract with your employer if you are not sure. Please have your employer contact us if they would like to execute a contract with us.

 

If your sponsor does not remit payment in a timely manner, the University of North Florida does reserve the right to negate the contract and hold the student responsible for his/her tuition. If this occurs, the student's account will be on 'hold' and s/he will not be able to register for subsequent semesters until the account is paid in full. Please note that holds are not released immediately and students should allow two business days for the hold to be released.

 

Withdrawals and Return of Military Tuition Assistance

As a participant in the Department of Defense Voluntary Education Program the University of North Florida is required to return any unearned TA funds on a proportional basis through at least the 60% portion of the period for which the funds were provided. TA funds are earned proportionally during an enrollment period, with unearned funds returned based upon when a student stops attending. 

Unearned TA funds that are returned to the appropriate military branch of service will become a debt that the student owes the university. This amount will be placed on the student’s account and a hold will be placed on the student account preventing registration, grades and transcripts. If a student is eligible to receive a refund from the University for tuition and fees or other charges, the University will apply the refund against the debt that results from the unearned TA.

Official Withdraw Date – The date the student officially withdrew from a course.

Unofficial Withdraw Date – Students who stop attending and receive a combination of F, W, and I (Incomplete) grades, are considered to have unofficially withdrawn. UNF will use the last date of participation to determine if the service member completed at least 60% of the course.

 

Return of Unearned TA Official Withdrawal Calculation 

The calculation for Return of Unearned TA is based on the percent of TA Earned using the following formula, which mirrors the Federal Return of Title IV funds formula:                                     

Percent of TA earned Number of days completed ÷ Total number of days in semester (excluding breaks of five days or more)

If greater than 60%, then 100% of the TA is earned and the return to the military service is zero.

If 60% or less, then funds are returned to the appropriate TA program based on the following formula:

Percent of TA earned x Total TA dollars received = Total TA dollars earned

 

Unearned TA to be returned = Total TA dollars received  Total TA dollars earned = Total unearned TA to be returned

 

For additional information, questions or concerns, please contact us.