Article I - Name
The name of this constituent association shall be the University Support Personnel Association of the University of North Florida.
Here and after the association will be referred to as the USPA.
Article II - Purposes
The University Support Personnel Association shall be concerned with all activities that affect its members as specified in the University of North Florida Constitution.
The University Support Personnel Association shall also serve as a forum wherein an individual or group of its members may voice their beliefs, concerns, problems and/or suggestions regarding any and all aspects of the University. The Association shall be the representative voice of its members and shall work closely with the administration and other constituent associations in the overall governance of the University as provided for in the Constitution of the University of North Florida.
Article III - Membership
The Membership shall include all persons who have achieved permanent status in USPS positions at the University of North Florida.
Article IV - Officers
Association officers shall consist of the President, the Vice President, and the Secretary/Treasurer. Any member of the Association shall be eligible to serve as an officer.
The President shall act as presiding officer of the Association and chair of the Staff Affairs Committee. In addition to the duties prescribed by the Association's parliamentary authority, the President shall represent the Association at meetings, conferences, and other occasions, provide leadership for Association activities, keep the membership advised concerning needs, programs, and accomplishments of the Association- coordinate the work of the Association, serve as an ex officio (nonvoting) member of all Association committees- appoint such special committees as the Association deems necessary to conduct business- and be the accountable officer for the Association's budget.
The Vice President
The Vice President shall- assume the duties of the President in the President's absence. In the event of a vacancy in the office of the President, the Vice President shall succeed to the Presidency for the duration of the unexpired term.
The Vice President shall assist the President in coordinating Association work- receive motions, resolutions, and proposals from the members and place all such matters on a legislative calendar in the order received.
The Secretary/Treasurer shall- keep the records and minutes of the Association's proceedings and shall make a report at each Association meeting and shall be available to members upon request.
The Secretary/Treasurer shall- conduct the Association's general correspondence, notify members of meeting time and place,- make the physical arrangements for Association meetings; maintain the records of the Association and Staff Affairs Committee Meeting, notify officers, committee members, and delegates of their election, and, in the absence of both President and Vice President, call the meeting to order and preside until the election of a President pro tem.
Terms of Office
Officers shall be installed at a specified fall general assembly. Terms of office shall begin immediately upon installation and shall terminate when successors are installed.
No officer may hold more than one office at a time or serve more than two consecutive terms in the same office, An officer who has served more than half a term is considered to have served a full term in that office.
If the position of President becomes vacant and the Vice President is unable to fulfill these duties, then a President Pro-tem may be appointed by a majority vote of the remaining officer and Staff Affairs Committee until elections can be held at the next general assembly meeting.
The current bylaws state that there shall be one meeting each semester, so it provides a way to conduct elections as necessary while allowing a pro-tem to serve until then.
In the event of a vacancy in the office of the Secretary/Treasurer, a Secretary-Treasurer may be appointed by the President and approved by a majority vote of the remaining officers and Staff Affairs Committee.
Failure to execute faithfully the duties of the office constitutes cause for an officer's removal. Removal of an officer shall require a two-thirds majority vote of the Staff Affairs Committee.
Article V - Conduct of Business
Section 1 - The rules of order of the USPA shall be in accordance with Robert's Rules of Order, Newly Revised.
Section 2 - All members have the right and privilege to attend meetings of the Association without fear of sanction provided prior approval has been granted by their supervisor.
Section 3 - The University Support Personnel Association shall meet at least twice yearly, once in the Fall Semester and once in the Spring Semester. Special meetings may be called at the discretion of the Association President.
Section 4 - The Staff Affairs Committee will meet as needed with a minimum of once per semester. This meeting is open to all USPA members. However, agenda items should be given to an officer or representative before the meeting time.
Section 5 - Special meetings may be called with due notice by the President of the Association.
Section 6 - The Secretary shall give members due notice of all regular meetings. Notice of all meetings shall indicate the agenda to be considered.
Section 7 - A quorum for any general meeting of the USPA shall consist of those members in attendance. A majority of committee members shall constitute a quorum for all Association committee meetings. There shall be no proxy votes.
Section 8 - The usual order of business will be as follows:
Approval of minutes
Report of officers and representatives
Report of Staff Affairs Committee
Reports of ad hoc committees
Section 9 - Members are to present motions, resolutions, and proposals to the Vice President of the University Support Personnel Association prior to the scheduled meeting date. The Vice President shall place all such items on the legislative calendar in the order they are received. Items may be removed from the calendar by a majority of the members voting for such removal for any reason including immediate action by the body or referral to the appropriate committee.
Section 10 - The meetings of the University Support Personnel Association are open, and when permission is granted by the Presiding Officer, non-members may have the floor.
Article VI - Nominations and Elections
Section 1 - Nominations of Association officers shall be made at least ten working days prior to the spring general assembly meeting. No member may accept nomination to more than one office. No officer shall serve more than two terms in the same position. A term, wherever mentioned in this document, shall be construed to be two years.
Section 2 - Election of Association officers shall be by ballot at a designated place during the spring general assembly. If no candidate for an Association office receives a majority of votes cast, the two candidates receiving the most votes for that office shall be in a runoff election conducted after the general election and before the new fiscal year begins.
Section 3 - Prior to the annual meeting the Presiding Officer shall send out a call for volunteers for all positions on the Staff Affairs Committee scheduled to become vacant on the date of the spring general assembly meeting. These nominations shall be in accord with the representative appointment described in Article VII of these bylaws. Additional nominations for positions on this committee may be made from the floor. The USPA President shall select delegates or representatives to other University committees as required.
Section 4 - There shall be no proxy votes.
Article VII - Committees
Section 1 - There shall be one standing committee, the Staff Affairs Committee, which shall be the primary legislative body of the University Support Personnel Association, and such special committees as are necessary for the Association to conduct its affairs and meet its responsibilities.
Section 2 - Except as provided hereafter, the Staff Affairs Committee shall have eleven (11) members.
Section 3 - Each Association committee member shall be elected for one term. No committee member shall serve more than two consecutive terms in the same position. A member to fill a vacancy shall be appointed by the President of the Association and approved by the Staff Affairs Committee. This member shall be considered to have served a full term.
Section 4 - Committee members who fail to execute faithfully the duties of their positions or who fail to attend three consecutive meetings may be removed by vote of the Staff Affairs Committee. A vacancy in any committee position shall be filled by invitation by the President and appointment thereafter.
Article VIII - Finance
Section 1 - Prior to the spring general assembly, the President shall submit to the Association a proposed budget for the following fiscal year. Upon approval by the Association, the budget will take effect in the upcoming fiscal year.
Section 2 - Any funds allocated to the Association shall be handled through the office of Administration and Finance and shall be included in the University's Annual Operating Budget. The Association President shall be the accountable officer.
Article IX - Amendments
Section 1 - The Association may amend these bylaws by a majority of the members present and voting, provided that the text of the proposals to amend have been made available to the members of the Association at least two weeks (ten working days) prior to the meeting at which the amendments are to be considered.