ARTICLE I. Name
The name of this commission shall be the
Commission on Diversity and Inclusion ("CODI" or “Commission”).
ARTICLE II. Mission
The Commission on Diversity and
Inclusion advises the University of North Florida’s President on issues
pertaining to diversity and inclusion.
The Commission will proactively engage the UNF community to embrace and accept
diversity and inclusion as an institutional core value. The Commission will
cultivate a shared commitment to diverse and inclusive perspectives and a
culturally competent and inclusive university environment that values and
respects the human differences, dignity and well-being of every community
ARTICLE III. Vision
CODI desires to:
- Increase the
appreciation for, and the awareness of the benefits, importance and relevance
of diversity and inclusion.
collaboratively to advance the efforts to be more diverse and inclusive,
identifying and challenging obstacles, and identifying and building assets and
- Increase and
enhance community recognition of UNF as a diversity-welcoming university.
ARTICLE IV. Structure
Chair or Co-Chair(s)
The Chair or Co-Chair(s) of the CODI shall be appointed by the university
President. The Commission may submit a list of names to the President for
The Chair(s) of the CODI shall
preside over and chair the meetings of the Commission. The Chair(s) of the CODI
shall appoint any ad-hoc committees necessary for the functioning of the
Commission. The Chair(s) are voting members.
- The Project
Director will execute
projects, initiatives and activities as directed by the CODI Chair(s) and/or
President. The project director is a non-voting member.
- The Administrator will provide
organizational and logistical support to the CODI as directed by the Chair(s)
and Project Director. The Administrator is a non-voting member.
- The CODI Chair(s), CODI Project Director
and CODI Administrator shall act as the Leadership Team for CODI.
This is a commission created by the President of the University of North
Florida, with authority, responsibility and accountability to the President.
The President or his designee appoints new members to the Commission. The
membership of the CODI shall be comprised of students, faculty, staff,
administrators and community members that reflect the diversity within the university
All members should be passionate, engaged and willing to advance the
work of the Commission.
Steering Committee Members
Steering committee members shall be students, faculty, staff and administrators
who will serve staggered two-year terms that can be renewed at the discretion
of the President or designee. Term limits are two, two-year terms. Exceptions
to two-year terms are in the cases when a new member is completing the
unexpired term of another member. Vacancies that are filled with one or more of
the remaining term(s) shall be counted as full-term for purposes of
eligibility. Students will serve annual terms. All steering committee members
are Presidential appointees and, as such, need no approval from the CODI
members for membership. All terms of membership shall be from July 1 to June
30. Steering committee members are voting members, if and when a vote is
necessary. Most business will be handled by consensus.
The steering committee membership of the CODI may include any of the 23 individuals
The Chair or Co-Chair(s) of the CODI (1 or 2) **
One representative from each college, as appointed by the dean of that
One representative from the Faculty Association
One representative from the Office of the President
One representative from the Office of the Provost and Vice President for
Academic Affairs **
One representative from the Division of Student and International
One representative from the Division of Administration and Finance
One representative from the Division of Development and Alumni Affairs
One representative from United Faculty of Florida
One representative from the A&P Association, appointed by the
A&P Association president
One representative from the USPS Association, appointed by the USPS
One representative from the Graduate Student Organization, appointed by
the GSO president
One representative from the Student Government Association, appointed by
the SGA president **
One representative from the Student Alliance for Inclusion and Diversity (SAID), a program area in the Department of Diversity Initiatives
from the Office of Equal Opportunity and Diversity **
Two representatives from the Jacksonville community, appointed by the university
welcomes any member of the university community and encourages representation
from individuals and organizations that support diversity and inclusion.
Contact a chair of the Commission to become an associate member. Associate Members
shall not vote.
Fifty percent-plus-one of the steering committee members shall be
necessary and sufficient to constitute a quorum for the transaction of
business. The CODI members may submit or have a representative provide a proxy
Votes may occur in person at face-to-face meetings, by electronic mail
or telephone. In a telephone conference call, a roll-call of all voting members
and identification of voting member must be indicated when voting.
Resignations and Removal
Any Commission member may resign from the Commission at any time
by giving written notice to the Chair(s) of the CODI. Resignation shall take
effect upon receipt of letter by the Chair(s) of the CODI. Acceptance of
resignation shall not be necessary to make it effective.
When a Commission member’s resignation has been accepted by the Chair(s)
of the CODI, a replacement for said Commission member may be requested by the
Any Commission member may be removed from the Commission for
nonfeasance, malfeasance or misfeasance; for conduct detrimental to the
interests of the Commission; or for refusal to render reasonable assistance in
carrying out the mission, goals and work of the Commission. Removal may be
initiated by any voting member but must have final approval by the Chair(s).
ARTICLE V. Meetings
Time of the Meetings
There shall be at least two meetings held each semester, on or
near the campus of the University of North Florida, the time to be determined
by the leadership team.
Special meetings of the Commission may be called by the Chair(s) of the
CODI as deemed necessary.
Commission steering committee members have a duty to their constituent
group(s) to attend meetings of the CODI, and its subcommittees of which they
are members. After TWO successive absences by a Commission steering committee member,
the Chair(s) of the CODI shall remind the Commission member of the
Commissioner’s obligation to attend and participate in meetings. If the
Commission member’s absences continue, the Chair(s) shall ask the Commission
member to reconsider their appointment and may ask for his or her resignation.
A record of attendance shall be maintained in the minutes of all the
CODI and subcommittee meetings. Commission members unable to meet the established
attendance policies found in these bylaws will be requested, in writing, by the
Chair(s) to resign so that the work of the Commission may advance based upon
“value-added attendance” and performance.
Meetings in the Sunshine
ALL of the CODI
meetings are governed as sunshine meetings. Meetings must comply with chapter 286,
Florida Statutes (open meetings) and chapter 119, Florida Statutes (public
records). When two or more members of
the Commission meet to discuss the CODI business, reasonable public notice of
this public meeting must be provided. All steering committee members in
attendance must vote on issues before the Commission, notes of the meeting must
be taken and the meeting must be open to the public so that all those
interested in the CODI business may attend.
ARTICLE VI. Officers
The officer(s) of the CODI shall be the
Chair or Co-Chair(s) of Commission.
ARTICLE VII. CODI Committees
There shall be one (1) standing
committee and it is called the Presidential Diversity and Inclusion Award
Selection Committee. Anyone who is a member of the CODI can serve on the
selection committee, but it must be chaired by a Commission steering committee
member. The standing committee chair is appointed by the CODI Chair(s).
Ad Hoc Committees
Ad-Hoc committees may be formed as needed. Anyone who is a member of the CODI can
serve on an ad hoc committee, but it must be chaired by a Commission steering committee
member. Ad hoc committee chairs are appointed by the CODI Chair(s).
ARTICLE VIII. Amendment of
These bylaws can be amended only by the
steering committee members of the Commission, at any regularly scheduled
meeting, and provided that the amendment has been submitted in writing to the
leadership team for review, and upon its recommendation, has been forwarded to
the Commission for review at least two (2) weeks in advance of the meeting. Approval shall require an affirmative vote of
a majority of the steering committee members present at the meeting.
Robert’s Rules of Order, Newly Revised, may
be the parliamentary authority for all matters of procedure not specifically
covered by the bylaws or by specific rules of procedure adopted by the Commission.
-- Approved August 31, 2016