Section 1 -
The mission of AAFSA is to develop a supportive network for UNF employees of African descent, provide services that meet their needs, and promote cultural, educational, fundraising and civic activities in alignment with the academic mission of the University
Section 2 -
The objectives of AAFSA are to:
Section 3 -
The vision of AAFSA is to cultivate and enhance the professional network of every employee of African American descent.
All University of North Florida employees are eligible for membership. Membership shall be divided into two categories.
Section 1 - Associate members – Any UNF employee interested in the African American Faculty and Staff Association is entitled to be an associate member of this organization.
Section 2 - Voting members – A voting member is restricted to members who have paid their dues for the particular calendar year.
Section 3 - Memberships are for one year, effective from January 1 to December 31 and are renewed upon payment of the annual membership dues.
Section 4 - There shall be no discrimination or harassment as to AAFSA membership on the basis of race, color, national origin, gender, sexual orientation, religion, age, disability, marital status, veteran status or any other basis protected by state and federal law.
Section 1 - Regular meetings – The members of AAFSA shall meet each semester during a calendar year with proper notification of meeting dates to all members. There will be one meeting during the following semesters: 1) Fall 2) Spring and 3) Summer.
Section 2 - Special meetings – The President of AAFSA may call a special meeting of the members at any time by directing the Secretary or designee of AAFSA, to call, email or mail notification not less than three (3) days prior to the meeting, which Notice shall set forth the purpose of such meeting.
Section 3 -
Quorum – The attendance of the majority of voting members shall constitute a quorum for the purposes of voting on any official action of AAFSA.
Section 4 -
Voting and Procedure – Voting Members, as defined in Section 2 of ARTICLE III hereof, are the only persons who are eligible to make motions, second motions and vote on any motions, and are the only members eligible to be an officer or committee chairperson, to serve on committees, to nominate officers and committee chairpersons, and vote for nominees for office.
Section 1 - The Officers of AAFSA shall be a President, Vice-President, Secretary, Treasurer, Parliamentarian, Historian/Archivist and Chairpersons of the: Membership Committee, Communication and Technology Committee, Finance Committee, Professional Development Committee, Campus and Community Outreach Committee, and Social Action and Welfare Committee.
Section 2 - Election of Officers – All officers shall be elected at the 4th quarterly meeting and shall commence performing their duties January 1. The term of office shall be two years, not to exceed two (2) consecutive terms.
Section 1 - The Executive Board of AAFSA shall be composed of a President, Vice-President, Secretary, Treasurer, Parliamentarian, and Historian/Archivist.
Section 2 - The outgoing President shall serve on the AAFSA Executive Board as an ex-officio member for the first year of the new President's administration.
Section 1 - To promote the mission of AAFSA, the following standing committees have been established:
Section 2 -
The outgoing AAFSA Committee Chairpersons shall serve as a committee member of the AAFSA committee previously chaired for the first year of the new Chair's administration.
Section 1 - The President and Treasurer shall be responsible for all receipts and disbursements of funds for AAFSA.
Section 2 - AAFSA shall maintain a University account overseen by University personnel who adhere to established University guidelines and regulations. All monies collected by AAFSA shall be received by the Treasurer, verified by the Secretary, and deposited by the President.
Section 3 - At each Regular Meeting, the Treasurer shall be prepared to, and shall report on, AAFSA’s financial condition. If the Treasurer knows that he/she cannot attend a meeting, he/she shall submit a written financial report to the President and the Officer who presides at the meeting shall read said report at the meeting.
Section 4 - Any request for expenditure of funds from AAFSA shall be submitted in writing and reported to the Association at a Regular or Special Meeting. The expenditures request shall also be reported in the Minutes and distributed to the AAFSA members.
Section 5 - An annual audit of the fiscal operations of AAFSA will be conducted by an external organization or non-affiliated parties.
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