The program has adopted a pre-proposal meeting to be organized for all students in-between passing comprehensive examinations and defending the proposal. The meeting should last for a maximum of two hours. The following should characterize the meeting: The pre-proposal meeting should have all members of the committee present including the outside member:
a) The pre-proposal meeting should essentially provide comprehensive feedback and input to guide the student in writing the proposal and therefore no grade is awarded at this meeting,
b) There is a document titled the “Pre-proposal Document” on file that students could use if chairs choose to do so. This document is considered to be a guiding document for chairs and students to serve the purpose of providing committee members with sufficient roadmap about what the student intends to do and at the same time allow students to respond to issues that are critical to IRB.
c) If chairs choose not to use the “Pre-proposal Document” they must develop relevant outlines as alternative guidelines for students to use in putting together their thoughts on the dissertation topic under consideration in a manner that will assist committee members to provide substantial feedback;
d) All committee members must participate in the pre-proposal session and should be afforded the opportunity to receive a written document to read from the student no later than two weeks before the face to face scheduled pre-proposal session,
e) No student will progress to the full dissertation proposal stage without participating in the pre-proposal session,
f) All committee members must sign a sign-off sheet after the feedback session. It must be handed over to the Office Manager of the LSCM department after the meeting.