Jul 1
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New Fiscal Year Begins;
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Deadline for chair to send hard copies of tenure appraisals to the dean.
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(Year 1 of the 2 Year Cycle) Dean notifies dept about upcoming review
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Jul 4
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Independence Day Holiday
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Jul 15
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(1) Deadline for chair to e-mail annual performance evaluations and tenure appraisals to faculty.
(2) Chairs submit dept Scholarship Report to the dean
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Early Aug
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(1) ALC and GALC Improvement Plans are implemented for the coming year.
(2) Chairs enter Strategic Plan Evaluation and Continuous Improvement plans into the system. Chair roll and update strategic plan mission, goals, and actions to the next year.
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(Year 1) Dept chair establishes dept Self-Study Review Team.
(Year 2) Dean reviews self-study report. After review the dean will submit to the PRC chair all relevant documents and will notify the dept chair to release the same documents to the external reviewer.
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Aug 1
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Dean submits college Scholarship Report to Academic Affairs
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Aug 8
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Academic year appointments begin for 9-month faculty
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No later than Aug 24
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Chair notifies faculty members who are in their third year of tenure earning service that a third-year tenure appraisal will be conducted in Feb or March and that the faculty member will need to compile a dossier.
Chair invites dept letter of recommendation; these are due on Sep 30
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Aug 6-10
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New Faculty Orientation
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Aug 17
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Deadline for submission of COAS "Research Enhancement Plan" applications
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Aug 20
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Classes Begin
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Aug 30
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Dean's Leadership Council Faculty Fellowship Applications are due at 5 pm
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Early Sep
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(1) Chair should modify (alterations, additions, deletions) where appropriate in the system.
(2) Chairs should hold dept meetings to discuss assessment results from the previous year. ALCs and GALCs should then be updated in the system.
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(Year 1) PRC chair conducts orientation session with dean and chairs.
(Year 2) External Review Visits begin and go through Oct. After the reviewer's report is received, the dept chair submits to the dean a written response to the external reviewer's report.
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Sep 3
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Labor Day Holiday
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Sep 15
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COAS "Research Enhancement Plan" awards are announced
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Sep 17
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Candidates for promotion and tenure submit dossiers to chairs.
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Late Sep
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Fall COAS Faculty Association Meeting
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Deadline for Foundation Board Initiative Proposals
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Sep 28
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Due date for submission of departmental letters of recommendation for promotion and tenure candidates; Chair provides a copy to the candidate(s) who may, within five days, respond in writing to the letters
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Early Oct Saturday
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Admissions Open House
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Oct 5
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Graduate Theses should be given by the student to committee members approximately nine weeks before winter graduation.
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Candidate submits to his/her chair any written response to the departmental letters of recommendations.
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Oct 8
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Chair forwards dossiers to the dept P&T committee.
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Mid Oct
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(1) Deadline for TLO applications (UG & Grad)
(2) Fac Assn deadline for nominations for Outstanding Teaching Awards (Grad & UG)
(3) Deadline for AA summer grants applications (teaching, research, and proposal development grants)
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Oct 12
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(1) Completed applications for one semester full pay sabbaticals, with recommendations from the Chair and Dean, are due in the AA
(2) Completed applications for two semester half pay sabbaticals are due in the Dean's Office
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Oct 19
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Dept committee provides its written assessment and recommendation to the P&T candidate(s) and the chair.
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Oct 26
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Defense of graduate thesis should take place approximately six weeks before winter graduation.
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Candidate submits to the chair any written response to the dept committee's written assessment.
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Early Nov
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Deadline for International Faculty Grants Program
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Nov 5
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Graduate thesis should be submitted by the student to the Department Chair approximately five weeks before winter graduation.
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Candidate meets with the chair to receive a copy of his/her written assessment. Candidate may, within five days, respond in writing to the chair's written assessment.
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Nov 12
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Veteran's Day Holiday
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Nov 12
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Candidate submits to the chair any written response to the chair's written assessment. If the candidate wishes, the chair submits the dossier to the dean.
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Nov 19
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Graduate thesis should be submitted by the student to the College Dean three weeks before winter graduation (at the very latest)
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Dean meets with dept committee and chair if their recommendations do not agree.
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Nov 22-25
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Thanksgiving Holidays
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Nov 30
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Last day of classes
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Deadline for the dean to submit his/her written assessment to the candidate(s).
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(Year 2) Dean submits to the PRC a written response to the external reviewer's report. Debriefing sessions occur from Dec through Jan.
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Dec 7
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Commencement
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Candidate submits to the dean any writen response to the dean's written assessment.
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Dec 16
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Graduate theses should be submitted by the student to the Graduate School one week after graduation (at the very latest).
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Early Jan
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Fac Assn deadline for nominations for Distinguished Prof, Outstanding Scholarship, and Outstanding Service
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(1) By January 31, ALC and GALC fall data collection is recorded in the system.
GALC
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Jan 7
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Classes begin
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Jan 21
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Martin Luther King Jr. Holiday
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Jan 25
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University P&T Committee provides its written assessment to the candidates. A candidate may, within five days, respond in writing to the Committee's written assessment.
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Feb 1
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Candidate submits to the University P&T Committee any written response to the Committee's written assessment. The Committee submits its written assessment along with the candidate's written response, if any, to the provost.
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Early Feb
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Chair reminds members on the Colleague's Third-Year Tenure Appraisal Committee of their obligation to complete that review by the end of March or as per the deadline noted in departmental bylaws.
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Feb 15
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Provost provides the candidate with his draft assessment. The candidate may, within five days, respond in writing and may meet with the provost during this five day period.
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Feb 22
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Candidate submits to the provost any written response.
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Mar 1
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Graduate Theses should be given by the student to committee members approximately nine weeks before graduation.
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Provost provides the candidate with his final assessment. The candidate may, within five days, respond in writing and may meet with the Provost during this five day period. A copy of the Provost's final written assessment is forwarded to the candidate's dean, chair, and to the chairs of the University P&T and departmental P&T Committees.
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Mar 8
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Candidate submits to the provost any written response.
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Mar 11
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Provost provides the dossiers with his final assessment and recommendation, and the candidate's written response, if any, to the President.
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Mar 18-21
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Spring Break
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Mar 25
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Defense of graduate thesis should take place approximately six weeks before graduation.
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The President forwards a copy of his/her recommendation to the candidate who has five days from receipt to submit a written response.
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Mar 27
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Dean's Leadership Council Transformational Learning Scholarship Applications are due at 5 pm
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Late March Saturday
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Admissions Open House
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Late March
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Explore a Major Fair
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Early Apr
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Spring COAS Faculty Association Meeting
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(Year 1) Dept chair receives self-study from dept Self-Study Review Team.
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Apr 1
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The President takes final action on promotion cases and forwards positive tenure recommendations to the Board of Trustees.
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Date by which tentative written teaching assignments for the next academic year need to be provided to returning faculty
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Apr 11
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Graduate thesis should be submitted by the student to the College Dean three weeks before graduation (at the very latest).
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Apr 15
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Chair notifies faculty members who are eligible for promotion and tenure.
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Apr 19
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Classes End
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Apr 26
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Commencement
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COAS Honors Convocation
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Mid May
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By May 31, ALC and GALC spring data collection is recorded in the system.
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(Year 1) By May 31, dept chair submits a minimum of three external reviewer nominees to dean.
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May 6
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Graduate theses should be submitted by the student to the Graduate School one week after graduation (at the very latest).
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May 27
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Memorial Day Holiday
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Early Jun
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(1) By June 30, ALC and GALC Improvement Plans are recorded in the system.
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(Year 1) Dean will select external reviewer. Dept chair, in consultation with the dean, will establish the date for the external review visit. Once date is set, chair will submit to the dean, (1) proposed visit itinerary, (2) self-study report and all supporting documentation, (3) and name of dept secretary to handle necessary paperwork.
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Jun 1
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Deadline for submission of faculty annual reports to the chair
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Jun 30
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Fiscal Year Ends
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