Keeping a club up-to-date can be challenging. You
can use this page educate your club, and answer any questions that you might
If you have questions that can't be answered
here, please contact us!
An advisor needs to be a full-time faculty or staff member.
We recommend finding an advisor that can be active and involved with your club. After all, their role is to advise.
Sports and Recreation: Try asking around the Wellness Complex.
Academics: Try the office of the respective department.
Non-Academic: Try some of the non-academic departments (ex:LGBT Resource Center)
You can find an example of a constitution on the Club
Alliance website (See the "Start a Club or Re-Register" tab). It contains all the mandatory information that your constitution
will need, but your constitution can have as much information as you would like.
Refer to the RSO Handbook for more information on what a club can
and cannot do.
Yes, dues are acceptable - but closed groups cannot receive funding for operational expense ( things that only the club will use).
Student Government Funding comes from the A&S Fee, which is paid by students. Because of that, the thing that will be funded must be accessible to students in general (Especially students that cannot afford to pay dues).
Yes, anytime that your leadership changes, you must:
Be sure that the treasurer passes along any financial documents, and that someone is attending monthly meetings.
You can access funding as soon as your club’s president and
treasurer pass the SG Funding Quiz on blackboard. Passing means scoring an 80%
Keep in mind that your club has to be in good standing too –
meaning that you must have registered with a good constitution and roster, and submitted
signature card to the Business & Accounting Office.
New Clubs must attend two consecutive meetings to be funding eligible.
You can fill out a Travel/Special Request Form (http://www.unf.edu/sg/Documentation.aspx)
and make an appointment to speak with the Student Government Budget &
Allocations Chair (B&A Chair) to go over what is necessary for this
Make sure you do this well in advance of the event; it
will take five weeks for it to process.
Any printed items purchased using Student Government
funding must state, “Funded by UNF Student Government”.
Only the Club Accounting Associate may initiate the purchase.
Reservations are not handled through Club Alliance.
To make a reservation for the Student Union, fill out the form online https://www.unf.edu/studentunion/Reservations.aspx
To make a classroom reservation, fill out the form online (http://www.unf.edu/enrollmentservices/processing/Room_Reservation_Request.aspx).
You can also talk to your department about using
Yes, any publication, flyer, announcement, invitation,
t-shirt or notice of an event funded by Student Government must bear the statement
“Funded by UNF Student Government”.
If your items are using the UNF logo or distorting the logo
in any way, it has to be approved by the UNF Marketing and Publications
Committee Meetings are the only meetings that are always mandatory. Club Alliance will
update your club if any other meetings or events are made mandatory.
Anything that takes place during the summer is not mandatory
(Even Committee Meetings).
Clubs will be pardoned for missing one mandatory meeting a
If a club misses two or more meetings a semester, they will
be suspended for attendance. Please see the RSO Handbook for more information
If a club is unable to attend a meeting, the club must
schedule its own meeting with CA Leadership to review the information that will
be, or was covered in the meeting. This will count as attendance for the
meeting that the club was unable to attend.
You can have the absence excused, as long as appropriate and
documented reasoning is presented to the CA Director, Assistant Director, or CA
Advisor before, or within five days of the missed meeting.
Appropriate reasoning means that all possible RSO
representatives were ill, on travel associated with the organization, engaged
in compensated work/internships, or had a class conflict.
Submit the Suspension Appeals Form to the Club Commons to get started. https://www.unf.edu/uploadedFiles/sa/cluballiance/Suspension%20Appeals.pdf
Any club representative can attend the meetings. You can bring your entire club if you want!
RSOs are placed on Attendance Suspension for missing two or more meetings/events per semester.
RSOs are only pardoned for missing one meeting, and one enrolled event per semester. (Ex: The Ceramics Guild missed a General Body Meeting, and Fall Fest – they’re still in good standing).
Club Alliance is willing to work with any RSOs that might have scheduling conflicts. If a club is unable to attend a meeting, the club must schedule its own meeting with CA Leadership to review the information that will be, or was covered in the Meeting.
New clubs will be placed on Attendance Suspension until they have attended two consecutive meetings. This is to ensure that clubs have all necessary information before they try to access club benefits.
A club on suspension for attendance can be placed back into good standing by attending two consecutive events/meetings, or by successfully appealing the suspension
An RSO will be declared inactive if three consecutive general body meetings have been missed. The RSO will have received warnings and notifications of attendance suspension. The RSO’s information will remain with Club Alliance until the next re-registration period, at which point it will be discarded.
An RSO can appeal it’s inactivity at any point before the re-registration period.
RSOs are placed on Policy/Procedural Suspension for failing
to follow any policies and procedures declared by Club Alliance, the Student
Union, Student and International Affairs, or the Business & Accounting
Office. (Ex: destroying or losing UNF property, representing the student body
in a lascivious manner).
Depending on the severity of the offense, a club can be
placed back into good standing by correcting its procedural fault. (Ex: returning
lost UNF signage). However, Club Alliance can decide that a club must request
an appeal to be removed from Policy/Procedural Suspension.
Some situations might be out of CA jurisdiction, and will
not be appealed through Club Alliance.
Incorrect or absent paperwork is a minor policy/procedural
Documentation that is incompatible with Club Alliance, or
the Business & Accounting Office (Ex: failing to turn in a roster, incorrect signatures), could be
considered cause for paperwork suspension.
Depending on the severity of the offense, a club can be
placed back into good standing by correcting the issue. (Ex: amending a
constitutional policy that requires dues from members, turning in a roster).
However, Club Alliance can decide that a club must request an appeal to be removed
from Paperwork Suspension.
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