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Graduate University Policies

·       Graduate Transfer

·       Transient Student Admission  

·       Readmission of Inactive Students

·       Graduate Program Course Level  

·       Degree Completion within Six Years

·       Second Masters Residency Requirement

·       Graduate Program Independent Learning

·       Credit Earned as a Post-Baccalaureate

·       Graduate GPA Policy

·       Satisfactory Academic Progress

·       Dismissing a Student from a Graduate Program

·       Graduate Dual International Degrees

·       Graduate Admissions

·       Graduate Certificate Programs

·       Cross-Level Listing of Graduate and Undergraduate Courses

 

Graduate Transfer Credit

 

I. OBJECTIVE & PURPOSE

To describe the number of credits that may be transferred into a UNF program by a student pursuing a graduate degree, and to describe the parameters under which credit transfers are possible. This policy covers credits transferred into a degree program from outside of UNF, as well as credits earned at UNF outside of the degree program to which they are to be applied. For the purposes of this policy, credits received from another institution as part of a formal dual degree program are not considered transfer credits.

II. STATEMENT OF POLICY

The residency requirement to receive a graduate degree at UNF is 18 credit hours. The total number of transfer credits from sources both internal and external to UNF may not exceed 50% of the requirements for a UNF graduate degree.

The acceptance of internal or external transfer credits in a graduate program must be approved by the program director. The thesis credit requirement of a program may never be satisfied by transfer credits. Additionally, graduate programs may stipulate additional constraints beyond those included in this policy.

For all transfer credits, the student must have earned grades of 3.0 or higher on a 4.0 scale.

(1) Transfer Credits Earned Prior to Program Enrollment

No more than 12 credit hours from a degree previously earned at another institution may be used to satisfy the requirements of a UNF graduate degree. Only graduate-level courses that are no more than seven years old from a regionally accredited institution or recognized international institution may be accepted as previously earned transfer credits. Only formal coursework hours, but not thesis or research hours, may be used as transfer credits.

Up to 12 hours of graduate course work taken at UNF as a non-program post-baccalaureate student may be applied toward a graduate degree. These courses are considered transfer credits, but count towards fulfilling the residency requirement.

Up to 12 hours of graduate course work taken as an undergraduate at UNF as part of a formally approved accelerated Bachelor’s/Master’s program may be applied toward a graduate degree. These courses count towards fulfilling the residency requirement, but are considered transfer credits. (See [3] below.)

(2) Transfer Credits Earned While Enrolled in a UNF Program

Up to 12 credit hours of a graduate program may be earned through concurrent enrollment at another regionally accredited university while the student is enrolled in a UNF graduate degree program. This requires advance approval by the program director and graduate dean via submission of a Concurrent Enrollment Form. These courses do not count towards fulfilling the residency requirement.

No more than 12 hours of UNF credit from one graduate program may be applied toward another UNF graduate degree program when both are being pursued concurrently, except for when a student is concurrently enrolled in a certificate program (See Policy 2.0720P Graduate Certificate Programs). These courses count towards fulfilling the residency requirement, but are considered transfer credits.


(3) Accelerated Bachelor’s/Master’s Programs

Accelerated Bachelor’s/Master’s programs for graduate degrees have a limit of 12 credit hours that may be shared for fulfilling both the undergraduate and graduate requirements. Proposals for accelerated Bachelor’s/Master’s programs must include a strong curricular rationale to support the streamlining of credit requirements in the two degrees.

Shared credit is limited to formal coursework, exclusive of independent study. Course grades below a 3.0 are not acceptable to fulfill Master’s degree requirements if taken while in undergraduate status.

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Transient Student Admission 

Special Admission
Under certain circumstances students currently enrolled at other universities may enroll at UNF as "transient students" on a space available basis.

Special Admission for Transient Students
A student in good standing at an approved institution may apply to UNF for one term to complete work; the credit for which will be transferred back to the student's home institution. Applicants must submit either an official transcript or a letter from their college or university's Registrar verifying their good standing. A transient enrollment form or other documentation may be required by the program in which the student seeks to take coursework. 

Special Admission for Inter-Institutional Transient Students
A student in good standing at a school participating with UNF in various exchange programs or exchange agreements may apply to UNF for one term, or for the duration of a special program, to complete work the credit for which will be transferred back to the home institution. The student must be sponsored by his or her academic dean, who is responsible for arranging with the UNF Registrar's Office and the appropriate college dean for the student's visit. The student will register at UNF and pay UNF tuition and registration fees. The process is the same for UNF students seeking to attend other institutions for a single term or for the duration of a special program. UNF students must have the support of their academic dean, who is responsible for arranging their visits. UNF students will register at and pay the tuition and fees of the institution they are visiting.

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Readmission of Inactive Students

Students who have been accepted previously but who never enrolled or who have not taken courses for one year (three consecutive terms, including summers) must apply for readmission to the Graduate School. They will be required to pay a new application fee and may be responsible for meeting any new general admissions requirements or program specific requirements.

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Graduate Program Course Level

Eighteen (18) hours of any UNF graduate degree must be successfully completed at the 6000 level. All graduate and post-baccalaureate professional degree programs at the University of North Florida shall include only courses at the 5000 level and above. This does not include (1) pre-requisites, (2) minors, (3) teacher certification add-on programs, or (4) field-based coursework connected to teacher certification programs.

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Degree Completion within Six Years

All coursework for a graduate or post-baccalaureate professional degree must be completed within six years of a master's degree-seeking student being admitted to a graduate program. All coursework for a doctoral degree must be completed within eight years. All exceptions must be approved by the student's Graduate Program Director and the Dean of the Graduate School.

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Second Masters Residency

For a second master's degree, at least 24 hours of UNF graduate coursework in residency is required. Coursework counted in the fulfillment of any other UNF degree requirements cannot be counted toward this second master's residency requirement.

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Graduate Program Independent Learning

All graduate and post-baccalaureate professional degree programs at the University of North Florida include opportunities for students to participate in independent scholarly/research engagement and/or appropriate professional preparation experiences. These opportunities may be offered through traditional thesis or dissertation experiences, through culminating-experience projects, or through assignments embedded in particular courses in a program.

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Credit Earned as Post-Baccalaureate

A student may apply up to 10 hours of graduate course work taken at UNF as a post-baccalaureate. (Such credits will be included in the student's UNF graduate GPA.) The student must receive the approval of the Program Director, who will then inform The Graduate School.     

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Graduate GPA Policy

 

The Graduate Program GPA includes all graduate credits taken in a program of study once the student has been accepted as a degree-seeking graduate student. This includes all graduate credits, even before official admission to a graduate program, when those credits are used to fulfill degree requirements.

Graduate credits from UNF taken as part of an accelerated Bachelors-Master’s degree program, as a post-baccalaureate student, or in another graduate program of study are counted in the construction of the Graduate Program GPA when those hours are used toward fulfillment of degree program requirements.

Transfer credits from outside of UNF are not counted in construction of the Graduate Program GPA, with the exception of dual international degree programs; all graduate credits from these programs are used to calculate the Graduate Program GPA.

Credits from undergraduate-level courses, no matter when they are taken, are not counted in construction of the Graduate Program GPA.

The Graduate Program GPA is distinguished from the level GPA, which is calculated on all courses taken as a graduate student. The Graduate Program GPA is used to determine program progress and academic standing; GPA calculations for Financial Aid Satisfactory Academic Progress includes all courses taken as a graduate student, regardless of program and course level.

 

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Satisfactory Academic Progress

Good Academic Standing
A graduate student who has a cumulative UNF Graduate GPA of 3.0 or higher is considered to be in good academic standing.

A graduate student must have a cumulative UNF Graduate GPA of 3.0 or higher to be eligible for graduation and the award of a graduate degree.

Graduate students who hold assistantships and fellowships are expected to be in good academic standing.

Academic Probation
A graduate student who fails to maintain a cumulative UNF graduate GPA of at least 3.0 will be considered not in good academic standing and will be placed on academic probation. Probation shall be noted on the academic transcript for each term in which the cumulative UNF graduate GPA is below 3.0.

Academic Suspension and Dismissal

(1) If, while a graduate student is on probation, the cumulative UNF graduate GPA does not reach 3.0 in the next academic term, the student is eligible for suspension or dismissal from the program.

(2) If, while a graduate student is on probation, he or she earns a “D” or an “F” in a graduate course in his or her program of study, the student is eligible for suspension or dismissal from the program.

The decision concerning whether the student is actually placed on academic suspension rests with the particular program’s graduate program director and/or the program’s graduate program committee (should the program have one).

Academic suspension is noted on the academic transcript. A graduate student may not register for courses while on academic suspension. The decision to release the student from academic suspension rests with the particular program’s graduate program director and/or graduate program committee.

Decisions made by graduate program directors and/or graduate program committees may be appealed by graduate students. Such appeals are made through the normal academic appeals process as specified in the Graduate Catalog and Student Handbook.



Program-Specific Policies
Many programs have program-specific policies further defining good academic standing and related matters. These program-specific policies, if inclusive of higher standards than those of the University, supersede University policy. Please refer to individual program requirements for more information.

Suspension of VA Benefits upon Unsatisfactory Progress 
If the graduate GPA falls below 3.0 during the term following probation status, graduate students receiving Department of Veterans Affairs education benefits will be notified of their unsatisfactory progress and will have their benefits suspended.

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Dismissing a Student from a Graduate Program

When a student is being considered for dismissal from his/her graduate program, either at the end of a term or during a term, the Graduate Program Director and the Graduate Program Committee (should there be one) will:

  1. ensure dismissal of a student from the program is supported by published policy;
  2. inform the student, both through email and regular mail, of the matter;
  3. offer the student an opportunity to meet with the Graduate Program Director to plead his/her case, if the decision to dismiss the student is to be made by the Graduate Program Director;
  4. offer the student an opportunity to address a meeting of the Graduate Program Committee, if there is to be a Graduate Program Committee meeting for the purpose of deciding whether or not to   dismiss the student;
  5. inform the student of available appeal procedures and describe them, if it has been determined the student is to be dismissed from the program.

If any meetings occur, with or without a committee, the Graduate Program Director must write formal minutes. If no meetings occur, the Graduate Program Director will write a memorandum describing the decision-making process. Minutes of meetings, memoranda, and all appropriate supporting documentation, will be shared with the department chair, college dean, and the graduate dean.

If the student is dismissed from his/her graduate program, the student's transcript will bear an appropriate notation, and the student will receive no refund of tuition or fees. 

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Graduate Dual International Degrees

Effective fall 2010, all dual graduate degrees offered through joint, cooperative, or collaborative academic arrangements between UNF and international institutions must meet the following requirements:

  1. The minimum number of graduate credit hours required is 48 hours;
  2. Students must earn a minimum of 50% of the total number of credit hours, including the international coursework, from UNF;
  3. The graduate GPA includes all graduate credits taken as part of the degree including those from the international institution(s).
  4. In an effort to provide accurate student transcripts, UNF will include course names and grades on the students' UNF transcritps for all degree-required, earned credit courses that are transferred into UNF as part of pre-approved international programs operating under collaborative academic arrangements. Courses listed will be printed under a header indicating that they are part of a university-approved program.

Any program approved prior to fall 2010 (GlobalMBA, Ibero-American MBA) is exempt from item 1 and 2 listed above.

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Graduate Admissions

Admission Procedures

The Application Procedure  We strongly encourage you to contact the graduate program director of the degree program in which you are interested. 

  1. All graduate applicants must complete and submit an online application at the Graduate School. Applicants in need of the application in an alternate format can contact the Graduate School for assistance at (904) 620-1360.
  2. Complete the online application and the non-refundable application fee of $30 by the deadline posted for the semester you would like to begin your graduate studies.
  3. Arrange to have an official transcript sent to the Graduate School from each and every college or university you have attended, including community colleges and professional schools. Transcripts must be less than one year old from the date of printing. When requesting college transcripts, please verify with your institution(s) whether or not they are able to submit electronic transcripts in the proper EDI format. Institutions that are currently not EDI capable must submit transcripts in official, paper copy format. Transcripts should be sent to the following address:

    The Graduate School 
    University of North Florida 
    1 UNF Drive 
    Jacksonville, FL 32224
  4. In accordance with the requirements of the specific graduate program to which you are applying, take the Graduate Record Exam (GRE), the Graduate Management Admissions Test (GMAT), or the Millers Analogy Test (MAT) and arrange to have your official score report sent to the Graduate School at UNF. Please visit www.ets.org for more information regarding the GRE. Students may visit www.mba.com for additional information regarding the GMAT. UNF’s institutional code is 5490 for the GRE and MAT. UNF's institutional code is CF3QB-51 for the GMAT.

  5. Send all supporting documents to the Graduate School. Supporting documents include recommendation letters, personal statements, resumes, writing samples, English proficiency tests, etc.
  6. Students at Florida public universities are required to provide proof of immunization against rubeola (measles) and rubella (German measles) prior to the initial registration. This policy applies to students who attend classes taught at the main campus. Questions concerning this policy should be directed to the Student Health Services Office in the Student Life Center, Building 39A/Room 2100, (904) 620-2175.
  7. The University reserves the right to review the case of any student who has been implicated in a criminal offense prior to admission to determine eligibility for admission and participation in extracurricular activities. At the time of application, students must disclose the final disposition of any past or pending judicial proceedings and submit any pertinent documentation.

    Once the Graduate School has received your transcripts and test scores, your application will be referred to the graduate director of the program to which you are applying. The department will then review your application, make an admission decision, and notify us. The Graduate School no longer mails admission decision letters. Instead, the Graduate School will send official admissions decisions via e-mail within 24-48 hours. Applicants can also view these communications in myWings under My UNF Communications.

University Admission Requirements

  1. A baccalaureate degree from a regionally accredited U.S. college or university or its equivalent from a foreign institution with a grade point average of 3.0 (B) or higher in all work attempted as an upper-division student, typically the last 60 credit hours OR an earned graduate degree from a regionally accredited U.S. institution or its equivalent from a foreign institution.

UNF Program Specific Admission Requirements

Students may also be required to meet specific or more stringent requirements of the program to which they are seeking admission. Such requirements may include, but are not limited to:

  • Standardized test scores
  • Supplemental documents (i.e. letters of recommendation, resume, personal statement)
  • Licensing

Please visit the the Graduate School website for a list of offered programs and their specific requirements. Students should be aware that admission into any graduate program is granted on a competitive basis. Students meeting minimum requirements may be denied admission based on such factors as program capacity or academic discretion. Likewise, students may be considered for admission as an exception if stated admissions criteria are not met.

Decision Notification

Admission decision letters are provided to all applicants who have submitted a completed application with all required additional material regardless of the nature of the admission decision. Admission decision letters are sent via e-mail 24 hours after the decision is posted. Please note that the timeframe in which a decision is made is dependent on the reviewing process of the program director or the departmental committee (if applicable).

You can view your decision e-mail by logging into my Wings and clicking on "My UNF Communications."

Please note that admission decisions cannot be appealed.

   

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Graduate Certificate Programs

Credit bearing, graduate certificate programs are comprised of related courses that constitute a coherent body of study within a discipline. These programs must be approved through the university and faculty governance processes. Furthermore, these programs must establish student-learning outcomes and assess the extent to which students achieve these outcomes. This is done via the Graduate Academic Learning Compact (GALC). Additional information about the assessment of learning outcomes can be found in the GALC policy. GALC must be developed for all graduate certificate programs. 

 The number of graduate credits within a graduate certificate program cannot be less than 9 or more than one-half of the credits necessary for a related master's degree. Certificate programs approved prior to the implementation of this policy are exempt from these credit limitations.

 Student pursuing a graduate certificate will be required to meet the same academic requirements as those defined for degree-seeking students to remain in "good standing."

 All graduate certificate students must meet all prerequisites for courses in which they wish to enroll.

 Application of Credits Towards Degree Programs 

 When concurrently enrolled in a graduate degree program, and with the approval of the sponsoring college, students can apply required coursework to both the graduate certificate program and, if applicable, their chosen graduate degree program. Students cannot return for a retroactive certificate award following graduation. Students who have graduated from a degree program and wish to return to pursue a graduate certificate will need to apply to the Graduate School, and the specific certificate program, and pay a new application fee.

If a student later returns to UNF to earn a graduate degree, up to 12 hours of UNF credit earned as a graduate certificate student may be applied to satisfy graduate degree requirements. Any application of such credit must be approved by the graduate program and must be appropriate to the program. It should be noted that not all programs allow credit earned as part of a graduate certificate to be applied towards a similar graduate degree.

 Completion of Program Requirements 

Students are subject to the individual requirements of the graduate certificate program and will need to complete at least fifty percent of the required coursework in residence at the university (e.g., face-to-face, distance learning). Successful completion of the graduate certificate program will be noted on the student's official transcript separately from his or her degree program.

The graduate certificate is not viewed as a guaranteed means of entry into a graduate degree program.

Admissions to Graduate Certificate Programs 

Currently enrolled UNF students who wish to pursue a graduate certificate program are required to apply through the Graduate School and be accepted to the desired program in accordance with program-specific admissions criteria. No application fee is required. 

  1. All students applying for graduate level certificate programs will submit an application to The Graduate School.
  2. The Graduate School will refer the application to the appropriate department for an admission decision.
  3. Each program will develop its own admission criteria for certificate programs.
  4. Acceptance to the graduate certificate program is dependent on student eligibility and, if required, departmental approval.

 Certificate and Transcripts 

Once the program coursework is satisfied the student may be eligible to receive a document acknowledging completion that is separate from a diploma conferral. Printing and conferring all completion documents from university certificate programs will be the sole responsibility of the Registrar. All materials required to print and package the completion documents will also be housed within Enrollment Services.

Cross-Level Listing of Graduate and Undergraduate Courses

I. OBJECTIVE & PURPOSE

This policy establishes the guidelines for cross-level listing Graduate and Undergraduate courses. This is necessary for compliance with the expectations of UNF's regional accreditor, the Southern Association of Colleges and Schools Commission on Colleges, whose Comprehensive Standard 3.6.1 requires that an institution be able to clearly demonstrate that its "post-baccalaureate professional degree programs, master's and doctoral degree programs, are progressively more advanced in academic content than its undergraduate programs."

II. DEFINITIONS

Cross-level listing occurs when an undergraduate and graduate course are offered at the same time, with the same instructor, and in the same physical or online space. While the classroom experience is shared between the undergraduate and graduate students, the actual courses are expected to have content, learning outcomes, and assessment measures that are both separate and distinct.

III. STATEMENT OF POLICY

In general, the cross-level listing of undergraduate and graduate courses should be rare and require compelling, academically defensible rationales for combining students of such different academic levels. Graduate level work must demonstrably involve a greater degree of analysis, synthesis, rigor, critical thought, and independence than undergraduate-level work. Therefore, if it is necessary for an undergraduate and graduate course to be cross-level listed, it is imperative that a clear distinction is made in the student learning outcomes and in the work of the students. In this event, the following guidelines should be observed:

1. Acceptable configurations of such courses include only 4000/5000 and 4000/6000 cross-listings. Undergraduate course at the 3000 level or below should not be co-listed with a graduate course.

2. Each course must have a separate syllabus, and specific student learning outcomes are to be provided for each course clearly indicating the greater degree of analysis, synthesis, rigor, critical thought, and independence required for the graduate course.

3. Each course should have separate descriptions listed in the course catalog that reflect the advanced academic content of the graduate course.

4. The expectations of graduate students must be commensurate with the level of the graduate course and exceed the expectations of the academic content of the undergraduate course. Graduate students are to do more difficult work, not just more work, than undergraduate students.

5. Course titles should be similar but do not need to be identical.

6. A student is not allowed to enroll in a cross-level listed graduate course for which they already received credit for the cross-listed undergraduate course.

Courses that do not meet the above qualifications for cross-level listing may not be taught together in the same time and/or space. Exemptions to this policy must be approved by the Provost and Vice President for Academic Affairs. 

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More on UNF Graduate Policies and Procedures.