Administration and Finance

Submitting the correct support documentation will expedite the check requisition process. Since there are new requirements, it is important that departments review the following information.

• Credit Card Receipt – the original detailed receipt of items purchased must accompany the original summary credit card charge receipt.  The Foundation Check Requisition will not be processed without the detailed receipt.    

• Meals - Additional Support Documentation Required

      When applicable – in addition to proof of payment for reimbursements, include the    agenda, program, advertisement, invitation, flyer, workshop/conference schedule, etc. The check requisition should include the purpose of the event and a list of attendees and group name.

      For example:

	Meeting	Documentation Required
Meals:	Staff meetings/retreats/etc.	Agenda, list of attendees
	Board meetings	Board agenda, group name
	Meals with position search	Position search itinerary and Candidates list of attendees
	Luncheons/Dinners/Banquets	Invitation/advertisement, list of attendees, etc.

• Invoices – must be originals. Faxed or copies of the invoices should be for payment of old invoices (e.g. 120+ days).

• Multiple expense receipts for the same person – use the Voucher for Reimbursement of Business Expenses to list the expenses and attach the original receipts.  The form is located on the TSI/Foundating/Accounting web site. 

Questions can be directed to Beverly Evans at ext. 2790.

 

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