Hicks Hall, Building 53, Suite 2800Phone: (904) 620-2920Fax: (904) 620-2469E-mail: email@example.com
The UNF Purchasing Card (P-Card) is a Visa credit card issued by Regions Bank to be used by designated individuals for the purpose of purchasing low dollar value goods for official University business only. The University's program is in conjunction with the Banner financial system and has been designed to better meet the needs of University personnel.
P-Cards are for designated UNF staff and faculty to purchase allowable items for official University business. The P-Card Administrator is located in the Controller's office and may issue P-Cards to permanent USPS, A&P, regular Faculty members, and certain Full-Time Regular OPS with authorization of the Controller's Office at the request of the person's supervisor and department head and Dean, Director, or Department Chair.
Use of the P-Card is limited to the University employee whose name appears on the face of the card and cannot be loaned to another person under any circumstances. Each Cardholder is responsible for the security of his or her card. All precautions should be used to maintain confidentiality of all information relating to the card such as Cardholder account number and expiration date. The account number should never be left in a conspicuous place.
The success of the P-Card program depends on the appropriate use by Cardholders, Account or Business Managers and the review by the Financial Managers or the department head. Please remember that carrying a P-Card is a privilege based on trust. Use of the P-Card does not change any of the existing rules and regulations; it is simply another tool with which to meet your department's needs in an expeditious and cost effective manner. Accordingly, Cardholders and departments must periodically review the P-Card allowable and non-allowable list as well as the general guidelines for purchases provided on the links within the Controller's webpages.
Questions regarding the use of the P-Card may be emailed directly to the P-Card Administrator or by contacting the P-Card Coordinator, Rabena Johnson at (904) 620-1738.
UNF, a nationally ranked university located on an environmentally beautiful campus, offers students who are dedicated to enriching the lives of others the opportunity to build their own futures through a well-rounded education.
P-Card Policies and Procedures Manual
P-Card Cardholder Agreement
P-Card Departmental Change Application
Replacement P-Card Receipt Form
P-Card Dispute form
P-Card Reconciliation Form
P-Card Cardholder Termination Form
Reconciliation and Banner Coding Manual
Account/Business Manager Agreement Form
P-Card Allowable & Non-Allowable Purchases
Fraud Reporting Form
P-Card Online Training
Random Sample Audits
Helpful P-Card Tips
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