Academic Affairs Budget and Personnel

The Academic Affairs (AA) Budget and Personnel office at University of North Florida offers many services for university faculty, administrators, and staff including information for the following areas. 


General Information and Forms

New Hire Process for Faculty


Background Check Requirement

Instructional Faculty Credentialing Process

Budget Forms and Manuals  



General Information and Forms

Important Dates and information

Approved Vendor List (PDF transcripts) 


  • Scrip Safe/TranscriptPlus (service of Credential Solutions)

  • Parchment

  • National Student ClearingHouse

  • Joint Services Transcript (all military)

  • Purdue University

  • Penn State

  • Howard University



 New Hire Process for Faculty


 Full-time Faculty

   Part-time Faculty

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Teaching Online (TOL) 5100 Course 

(Procedure for New Incoming Faculty without an N#)

For new faculty nominated to take the TOL 5100 course who do not have an N#, the following process is needed.

At a minimum, the department will need to submit to Academic Affairs copies of the following for credential review only- the part-time file will not be approved at this time.
  • Completed Faculty Documentation Checklist form
  • Transcripts
  • Letters of recommendation (if available at this time)
  • Vita  

Further instructions and information also apply.

  • Indicate in the comments section of the Faculty Documentation Checklist form ‘For TOL review.’ 
  • The department will also need to submit an electronic New Hire Access form.
  • Academic Affairs will review the materials provided and the New Hire Access form.
  • If the faculty member is a foreign national, proper immigration documentation will need to be verified prior to approval of New Hire Access form.
  • Once the credentials have been reviewed and the new hire access form has been approved by Academic Affairs, an email will be sent to the appropriate departmental contact informing them that everything has been reviewed. 

Academic Affairs will hold the paperwork sent for review by the department. Once Academic Affairs provides the part-time faculty dates to the departments, the department should submit the part-time file to Academic Affairs for approval and include the following:

  • Original Transcript 
  • Letters of recommendation (if letters were not previously provided for the review) 
  • Part-time faculty contract 
  • Faculty Credential Exception Request form / Justification Narrative Matrix (if needed) 
  • Request for Non-grad to Teach Graduate Courses form (if needed) 
  • Request for Approval of Extra State Compensation (if needed) 
When the file is received in Academic Affairs, the documentation that was originally forwarded to Academic Affairs for review will be incorporated into the file for approval.               

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The Office of Academic Affairs and the University Compliance Office work together handling immigration processing for all faculty and A&P positions. Immigration approval is required prior to hiring a foreign national. Processing of H-1B, H-1B extensions, TN and Permanent Residency is handled through Academic Affairs and the University Compliance Office.

 If you are hiring a foreign national who requires immigration processing, contact Academic Affairs at ext. 2703 prior to initiating the offer letter. An offer is contingent on the successful approval of the immigration process. Employment cannot begin with the University until appropriate immigration approval is received and verified by the Office of Academic Affairs.


The hiring department within the University of North Florida, as the sponsoring institution, incurs the cost associated with certain immigration types. Depending on which type of immigration status is initiated during the hiring process, some fees will be the foreign national’s responsibility. Should the foreign national decline the employment offer after the immigration process is initiated, the cost incurred is the foreign national’s responsibility. At that time, the foreign national would be responsible for making payment back to the University.  

The following immigration resources and forms may be helpful in understanding the immigration process as it pertains to hiring.

For detailed information on how to initiate the immigration process, contact the following individuals.


Missy Purvis 

Academic Support Specialist
(904) 620-2703
Joann Campbell
Associate Vice President Compliance Officer
(904) 620-2258

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Background Check Requirement


Employment is contingent upon the successful completion of a Level 2 background check. If this background screening has not already taken place, the candidate will soon receive an email from CertifiedBackground, our employment screening vendor, requesting information to begin the background screening and schedule a fingerprinting appointment. It is important that the candidate submit their information upon receipt to avoid delays in the hiring process. Once the candidate's information is submitted results are returned to Human Resources for review within 3 to 5 business days.

If the candidate is a foreign national, this timeframe may take longer. In the event that the background check has not been completed at the time the candidate's appointment begins, the candidate's continued employment will be contingent upon receipt of a background check report that is acceptable to the university.



Department: Contact EOD (Equal Opportunity & Diversity) office to initiate a Level 2 background check. Send email to Kolanda Douglas - In your email indicate individual's full legal name, college/department and whether they are full-time or pat-time. Also, in subject line, include the individual's name and status (full-time or part-time).  


Background check requirement applies to the following statuses:

  • All new faculty hired after July 1, 2014
  • Returning faculty with a break in service of more than one year
  • A change in position type


Instructional Faculty Credentialing Process (Full-time & Part-time)
UNF gives primary consideration to the highest earned degree in the teaching discipline. UNF also considers competence, effectiveness, and capacity, including as appropriate, undergraduate and graduate degrees, related work experiences in the field, professional licensure and certifications, honors and awards, continuous documented excellence in teaching, or other demonstrated competencies and achievements that contribute to effective teaching and student learning outcomes. 
In cases where a faculty member does not possess the traditional academic preparation outlined in the SACS minimum qualification requirements section of the Faculty Employment policy, it is the responsibility of the department to justify the exception.

Faculty Credential Exception Request form (Justification Narrative Matrix)

When a faculty member does not have the usual terminal degree required to teach a particular course, it is the responsibility of the department to submit a request for non-graduate faculty to teach graduate courses.  


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Missy Purvis

Coordinator, Academic Support Specialist

Budget and Personnel

(904) 620-2703

Anne Hoover

Director of Budget and Personnel

(904) 620-2711


Ann Deland

Executive Secretary 

(904) 620-2700


B. Jay Coleman

Associate Provost for Budget and Personnel

(904) 620-2700


Dan Moon

Associate Vice President for Faculty Resources

(904) 620-2700