The University of North Florida operates on the principle that all members of its community should be treated fairly in regard to their rights and responsibilities. In order to protect the integrity of the teaching and learning process, the University of North Florida expects all members of the academic community to respect the principle of academic freedom and to behave with academic integrity.
Briefly stated, academic misconduct consists of any attempt to misrepresent one’s performance on any exercise submitted for evaluation. The primary responsibility of ensuring adherence to the principle of academic integrity rests with students and faculty. Any infraction that comes to the attention of any person should be brought to the attention of the faculty member to whose course it pertains. A violation of the Academic Integrity Policy is also considered a violation of the Student Conduct Code.
Violations of the principle of academic integrity include, but are not limited to:
All correspondence referred to herein shall be made through the students’ official University email address and the faculty or administrators’ official University email address.
When a faculty member determines that a violation of the Academic Integrity Code should result in a penalty, the faculty member will notify the student of the offense by sending an Academic Misconduct Reporting Form (Appendix C) to the student and a copy to the appropriate departmental Chairperson within twenty (20) calendar days after the date in which the faculty member identifies the violation. The Academic Misconduct Reporting Form documents the circumstances surrounding the accusation and any adjustment to a grade or other action taken or recommended by the faculty member. No proceedings or hearings may be held, except as outlined in the appeals process. If an unforgivable “F” is given or a grade is to be changed after the end of a semester, the finalized reporting form is to be sent to the registrar.
Students may appeal grades, and/or grade-related penalties assigned for academic misconduct due to violations of the Academic Integrity Code. If a student wishes to appeal a grade beyond any time period specified in the Academic Misconduct Appeals Process, the student must FIRST petition to extend the appeals deadline (see Section 11.3 Petitioning University Academic Policies and Regulations). Unless there are extenuating circumstances that put others at risk, the student is allowed to remain in class until such time as the appeal is heard.
If the student does not agree with the proposed resolution received from the member…
If the student does not agree with the proposed resolution received from the departmental chairperson…
If the student does not agree with the proposed resolution received from the Dean...
Committee Charge: In accordance with the University procedures for appealing academic decisions, the University Appeals Committee shall hear all student appeals that have not been resolved at lower levels. After due consideration of each appeal, the Committee shall communicate a recommendation to the Provost and Vice President for Academic Affairs, who will forward his/her decision to all involved parties. Any parties involved may appeal the decision to the President.
Representation: The Faculty Association shall be represented by six (6) members, one elected from each of the University’s Colleges and one from those Faculty Association members not affiliated with one of the Colleges. An alternate shall be elected for each Faculty Association member. The Student Government shall be represented by four (4) members appointed by the SG President. Alternates shall be selected for each of the four student positions. Student Affairs shall be represented by the Vice President for Student and International Affairs or designee as an ex-officio, non-voting member, and Academic Affairs shall be represented by the Provost and Vice President for Academic Affairs or designee, as an ex-officio, non-voting member.
Term Limits: Faculty representatives and alternates shall be elected for two year staggered terms. Members and alternates from the College of Computing, Engineering and Construction and Brooks College of Health, as well as the non-college affiliated member and alternate shall be elected in even numbered years. Members and alternates from the other Colleges shall be elected in odd-numbered years. The Faculty Association President shall fill vacated faculty seats by appointment. Student representatives shall be appointed to one year terms. The Student Government President shall fill vacated student seats by appointment.
Committee Chair: The Committee’s Chair shall be one of the Faculty Association representatives elected each year by the voting committee members. The Chair’s responsibility shall be: (a) to ensure that the Committee adheres to the University’s written procedures for appeals, (b) to provide procedural counsel to the committee, (c) to ensure that hearings are scheduled to accommodate both faculty and student representatives and also the parties involved in the appeal, and (d) to vote in case the Committee’s vote results in a tie. Should a quorum not be met, the Chair is charged with the responsibility of rescheduling meetings to achieve a quorum. The Office of Academic Affairs shall provide staff support to the Committee Chair to assist him/her in meeting these responsibilities.
Conflict of Interest: Any committee member whose impartiality may be compromised because of close association with any of the principals in the case or for any other reason is ethically bound to announce this potential bias to the Committee and excuse himself or herself from participation in committee actions. Committee members, by vote of a two-thirds majority, may replace any committee member with an alternate should a potentially compromised committee member fail to step aside voluntarily. Membership in a unit of the University community, such as a college or department, should never be construed automatically to create a conflict of interest.
Quorum: A quorum shall consist of six members which must include the Committee Chair and a minimum of three (3) faculty members and two (2) students. One alternate faculty member and one alternate student member must be available at the meeting in case a member needs to step aside due to a conflict of interest. Failure to meet quorum shall constitute grounds for mandatory postponement of a hearing. Under no circumstances shall proceedings continue without a quorum.
Students seeking variances from University academic policies and regulations may petition select policies. Completing a petition does not guarantee that a particular policy will be waived, as petitions are considered exceptions and are evaluated on a case-by-case basis.
Students may petition to extend three types of University deadlines:
Students may petition the following University policies:
Students who have been administratively purged because of non-payment of fees may, through the third week of classes, petition to be reinstated into all courses for which they originally registered. A student cannot be reinstated into any closed course section without the approval of the chairperson of the department in which the course is taught. A student may not request to extend the three-week deadline.
A student may petition to change from one course to another related course within two weeks after the drop/add deadline, if and only if, both faculty members recommend the change. Two types of changes are permitted:
Committee Hearing: Hearings shall be conducted in accordance with the University procedures for Appealing an Academic Decision, as published in both the Student Handbook and the Faculty Handbook.
Authority of Committee Decisions: The University Appeals Committee recommendation is advisory to the Provost and Vice President for Academic Affairs who will issue a written decision within twenty (20) school days of the hearing.
Committee Oversight: Both the Faculty Association and Student Government independently reserve the right to investigate alleged improprieties of the University Appeals Committee and may appeal to the University President to facilitate such investigation.
Letter grades are assigned for all courses. The grading scale is interpreted as follows:
There are no A+, C-, D+, or D- grades. If these grades are inadvertently used, the computer system will automatically make the following changes to the student’s record;
A+ becomes A
C- becomes C
D+ or - becomes D
X – Audit: Students must indicate at the time of registration that they wish to audit a course rather than register for credit. Any change from credit to audit or vice-versa must be made before the close of drop/add. Fees for audit classes are the same as those for credit and are non-refundable.
I – Incomplete: At the instructor’s discretion, students who have not completed required work in a course by the end of the term may be assigned a grade of "I". In order for an "I" to be assigned, the student must have completed a substantial portion (at least a majority) of the course with a passing grade. The “I” is not computed in the grade point average. The time limit for removing the "I" is set by the instructor of the course. This time limit may not exceed one calendar year or graduation, whichever comes first. The time limit applies whether the student is in residence or not. To extend an incomplete beyond one year, the student must petition with the Student Petition of Academic Policy.
An "I" will be changed to a final evaluative grade (one that is used in calculating GPAs) at the time the student completes the required work. Students may not register for courses in which incompletes have been received. Any "I" grade not removed by the end of the time limit will be changed to a final grade to be determined by the instructor. This grade will be used to calculate the student's cumulative GPA. If no final grade is issued, the “I” will change to an “F” and will be calculated in the grade point average.
Contact the Registrar’s Office for additional information concerning the assignment of an incomplete grade. Veterans and other eligible persons should contact One-Stop Student Services concerning the effect of incomplete or failing grades upon certification.
NR – No Record: Assigned when grades for an entire class or portion thereof are not submitted by the processing deadline. Enrollment Services Processing will send a list of “NR” grades to the respective department chairpersons, who will be responsible for communicating with faculty members about removing the “NR” grade. The "NR" will remain on record for up to one year, but should not remain in the student’s transcript beyond graduation.
P – Passing: Indicates passing grade for the employment experience of the Cooperative Education Program and, at the discretion of the colleges and departments, for thesis, dissertation, independent study, practicum and/or internship courses. Passing grades are not calculated in the grade point average.
W – Withdrawn: Indicates a student has withdrawn officially from a course before the established deadline.
WP – Withdrawn Passing: Indicates a student has successfully petitioned to withdraw from a course after the official deadline and was making satisfactory progress at the time.
WF – Withdrawn Failing: Indicates a student has successfully petitioned to withdraw from a course after the official deadline and was not making satisfactory progress at the time.
D Grades: Courses completed with grades of “D” may be applied toward upper-level graduation requirements, i.e., 60 semester hours. However, a course completed with a “D” grade normally will not be applicable toward major requirements.
An undergraduate degree-seeking student may request term forgiveness, which involves a student's petition to retroactively withdraw from one academic term of work because of personal or financial problems. The following guidelines apply to a petition for Term Forgiveness:
All freshmen and sophomores are advised by the Academic Center for Excellence or the Honors Program. Responsibility for all other academic advisement rests with the individual colleges. The College of Arts and Sciences, College of Computing, Engineering and Construction, College of Education and Human Services, Coggin College of Business, and the Brooks College of Health have established centralized advisement offices which are staffed full-time by persons hired for that purpose. Graduate advisement in some colleges is assigned to designated faculty.
Campus-wide coordination of advisement and related activities is accomplished through monthly meetings of the Academic Advisement Coordinating Council. Council membership includes all academic advisors, the Registrar, the Director of Admissions, the Coordinator of Articulation and Community College Relations, and designated representatives from Information Technology Services.
This policy statement articulates the official position of the University of North Florida regarding final examination requirements and the times at which such examinations will be given.
UNF students and employees are covered by the Family Educational Rights and Privacy Act of 1974 (commonly known as the Buckley Amendment). These guidelines will be followed:
Another method suggested for notifying students prior to official grade processing: The faculty member may ask interested students for a stamped self-addressed envelope, which enables the individual instructor to mail grades to students.
The Family Educational Rights and Privacy Act (FERPA), commonly known as the Buckley Amendment, is intended to protect the accuracy and privacy of student educational records. UNF adheres to the policy that a student’s academic record is confidential and cannot be released without her/his written consent. Exceptions to the written consent rule include, but are not limited to: other post-secondary educational institutions; certain federal, state, local and independent agencies; University officials who have a legitimate interest in the information, such as members of the University Appeals Committee, and academic advisors; and the dissemination of ADirectory Information, the definition of which follows.
The University has designated the following as ADirectory Information, which may be released or published without the student’s written consent unless a request for non-disclosure has been completed and filed by the student with the Registrar’s Office by the end of the first scheduled week of classes: name, address, telephone number, place of birth, dates of attendance, admitted College, program of study, degree(s) and awards received, full-time or part-time status, classification (e.g., freshman, sophomore, junior, or senior), participation in officially recognized activities and sports, height and weight of members of athletic teams, gender, previous institutions attended, and photographs. Faculty members having questions regarding this policy should contact the Registrar’s Office, (904) 620-5555.
Award of Posthumous Baccalaureate Degree & In Memorium Degree (revised 2014)
I. OBJECTIVE & PURPOSETo state the minimum University requirements for awarding and procedures for receiving a Posthumous Baccalaureate Degree or an in Memoriam degree.II. STATEMENT OF POLICY A Posthumous Degree at the bachelor’s level recognizes academic work completed by a student who has made progress toward completion of a degree. In order to receive a Posthumous Degree, the student must have achieved senior status, must have been in good standing at the University of North Florida, and must have met UNF residency requirement or have been enrolled in courses sufficient to meet the residency requirement.An In Memoriam degree allows for recognition of a student’s connection to the University of North Florida regardless of his/her progress toward completion of degree requirements. In order to receive an In Memoriam degree, the student must have been enrolled in a degree program at the time of their death. The University may choose to make this award to other deceased previously enrolled students.At the master’s and doctoral levels, the faculty of the respective programs will determine the policies and procedures for awarding Posthumous/In Memoriam Degrees.III. STATEMENT OF PROCEDURESThe request for the degree can be initiated by a family member or friend or upon the recommendation of the faculty. The department chair then forwards the request and provides a rationale for awarding the degree to the Registrar’s Office. In the case of a Posthumous Degree, a family member, friend, or designee may elect to accept the diploma at the commencement ceremony as well as receive the student’s official diploma.If at all possible the student’s name will appear in the commencement program indicating “degree awarded posthumously.” This information will also appear on the official transcript. Course work in progress at the time of death will be listed on the transcript with a(WD) for withdrawal -deceased.
(Reference: Use of University Provided Student E-mail Accounts Policy, 5.0050P)
A student who poses a significant danger of imminent or serious physical harm to him/herself or others and/or presents with a medical condition that renders him or her incapable of functioning in the academic environment will be withdrawn from the University, upon a review by appropriate University personnel.
Whenever possible, holidays are scheduled to accompany a weekend. No classes are scheduled on holidays. Classes not held because of a holiday shall not be rescheduled.
(Reference: F.A.C. Ch 6C9-2.012)
The University of North Florida advocates the concept of religious freedom and in recognition of the plurality of religious beliefs of its individual students sets forth in this rule the framework within which it accommodates the religious observance, practice and belief of those students in regard to admissions, class attendance, and the scheduling of examinations, major class events, major University activities, and work assignments.
Admissions – The University of North Florida shall not deny admission to any student because of the religious practice or belief of the student.
Class Attendance – Any student shall, upon notifying his/her instructor, be excused from class to observe a religious holy day of his/her faith. Such notification shall be made no later than one week prior to the holy day, or as prescribed by the instructor at the beginning of the term.
Work Assignments – Each student excused from class for the purpose of observing a religious holy day will be responsible for the material covered in his/her absence, but shall be permitted a reasonable amount of time to make up any missed work. Missed work shall be made up prior to the end of the term or as prescribed by the instructor at the beginning of the term.
Examinations, Major Class Events, and Major University Activities – No major test, major class event, or major University activity shall be scheduled on a major religious holy day. A major religious holy day shall be a significant day of religious observance as recognized by the highest governing body of that particular religious faith. Evidence of such recognition shall be provided by the student unless previously designated by the Office of Academic Affairs.
Absences Due to Religious Observances – Faculty members and University administrators shall in no way penalize students absent from academic or social activities because of religious observances.
Appeals – Any student who believes he has been unreasonably denied an educational benefit due to his religious belief or practices may seek redress by implementing the Student Appeals Procedure as described in the Academic Appeals Process.
The Student Conduct Code is designed to promote responsible behavior for all students consistent with the welfare of the UNF community. In order to function effectively and to provide a climate in which all members can fulfill their personal, social, and academic obligations, the University has established this Code for defining behavioral rights and responsibilities within this community. The responsibility for this Code shall be administered through the Division of Student Affairs.
The University’s of North Florida’s jurisdiction regarding discipline is generally limited to conduct of any student or registered student organization that occurs on UNF premises, including University Housing. However, the University reviews the right to impose discipline based on any student conduct, regardless of location, that may adversely affect the University community.
The right of all students to seek knowledge, debate ideas, form opinions and freely express their ideas is fully recognized by UNF. This Student Conduct Code applies to student conduct and will not be used to discipline the lawful expression of ideas.
The processes for adjudicating violations of State and Federal laws and of the Student Conduct Code are separate and may be pursued independently of one another. View the Student Conduct Code policy.
Students may appeal grades which the student believes have been assigned (a) arbitrarily or capriciously; (b) contrary to the criteria announced in the course; or (c) for constitutionally and/or legally impermissible reasons. A grade of Incomplete (I) may not be appealed. Such appeals shall be limited to a period of 90 calendar days from the date of awarding the grade(s) in question. Unless there are extenuating circumstances that may result in disruption of the class or put others at risk, the student is allowed to remain in class until such time as the appeal is heard.
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