Frequently Asked Questions

Below is a list of some of the most commonly asked questions regarding the use of the Online Application System (OASys), as well as employment with the University of North Florida in general. To view the answer to a question, simply click on the text of the question itself. You may also click the "expand all" link to the right to see all the answers at once. Any questions that are not answered in this FAQ may be addressed to the Office of Human Resources by phone at (904) 620-2903 or by e-mail at hr@unf.edu.

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How do I find out what jobs are currently available at UNF?

You can find a list of all the currently available positions at the University by going online to the Online Application System (OASys) web page. Once at the OASys web page, click the "Search Postings" link. You may choose to narrow your search by using the various filters, or, if you would rather see a list of all the available jobs you can just hit the Search button. When you find a position that you would like more information on, click the "View" link beneath the position title. All the information you need to know in order to apply to the position will be displayed. If you are ready to apply for the position, click the "Apply to this posting" button.
What type of positions are posted online?

All faculty, administrative and support staff positions available at UNF are required to be posted online at the OASys web page. Hiring departments may also choose to post adjunct, other personnel services (OPS) and student employment opportunities as well. Faculty, administrative and support staff positions are all eligible for insurance benefits, as well as paid time off. Adjunct, OPS and student employment positions are not eligible for insurance benefits, and do not receive any paid time off.
Can I submit a resume to Human Resources, or a hiring department, instead of applying online?

UNF does not accept any unsolicited resumes to be used in consideration for employment. Furthermore, a resume may not be used in place of an application to a specific position posted online in OASys. All job seekers must submit an application to a specific job opening that is currently posted online at the OASys web page.
Do I have to fill out an application each time I want to apply for a position at UNF?

The OASys web page saves your application information so that you do not have to fill out a new application every time you want to apply to a job opening. You may have to fill out a new application if you apply to a position that is a different type than your original application. E.G., if you originally submitted an application to a support staff position, you will have to submit a different application to a faculty or administrative position. Even if you are applying to the same types of positions, you should always check that the information on your application is current before submitting it.
How long does it take to fill a position at UNF?

The time to fill a position at UNF varies greatly from position to position. Some positions may be filled in a couple of weeks, while other positions may take several months to fill. Please be patient during the application process.
When will I be contacted about my application?

In most cases, only the few applicants that the hiring department selects for an interview will be directly contacted. If you are selected for an interview then you will be contacted by the hiring department once they are ready to begin the interview process. The amount of time before the hiring department begins interviews varies greatly - from a couple of weeks to several months. Please keep in mind that possessing the basic qualifications for an open position is not a guarantee of an interview. If you are not selected for an interview you should receive a letter in the mail when the position is filled. You may also check your application status online.
Can I contact the hiring department to check on my application?

In the event that the hiring department has a contact name and phone number listed on the job posting, then an applicant may contact the hiring department. If, however, there is no contact information listed on the job posting then the hiring department does not wish to be contacted by applicants during the search process.
How can I check the status of my application?

Applicants can always check their application status by logging into the OASys web page. You will need to use the user name and password you originally created to log in. Once logged into the OASys web page click the "Application Status" link. The Application Status page will show you a list of all the job openings you have submitted an application to. In the "Status" column you will see a brief summary of your application's current status.
What do I do if I forgot my user name and/or password?

Go to the OASys web page and click the "Login" link. Next, click the "I forgot my username/password" link. Follow the directions to either have your user name e-mailed to you, or to have your password reset. In the event that you are unable to have your user name e-mailed to you, or you are not able to reset your password, you may contact the Office of Human Resources at (904) 620-2903 or via e-mail at hr@unf.edu for assistance.
What does an application status of "In Progress" mean?

A status of "In Progress" means that you have successfully submitted your application to the job opening. Your status will remain as "In Progress" until the position is actually filled. Once the position has been filled then your status will change.
Can I upload a resume after I have submitted my application?

You are only able to upload a resume or any other documents to a job opening that specifically requires them. If a job opening did not require documents to be uploaded during the application process, you will not be able to upload any documents after the fact. Sometimes a job opening will require the documents to be mailed to the hiring department instead of uploaded. Always make sure the read the special instructions on the job posting to see if any documents need to be mailed.
Can I make changes to an application after I have submitted it?

You are only able to make changes to your contact information on an application after it has been submitted. You are not able to change any other information, such as your education or work history, after you have submitted the application and received your confirmation number. Do not withdraw your application and attempt to apply again, as you are not able to apply for a job again once you withdraw your application.
I accidentally withdrew my application, can I apply again?

You are not able to apply to the same job opening again, or continue to be considered for the same job posting if you withdraw your application. Withdrawing your application means that you no longer wish to be considered for the opening. If you accidentally click the "withdraw" link on the application status screen, you still have the opportunity to go back before actually withdrawing your application.
I accidentally gave an incorrect answer to a question on the application, can I change my answer?

You are not able to change the answers to any questions asked on an application after you have submitted it. In the event you accidentally give an incorrect answer, and it results in your application being immediately disqualified, you may contact the Office of Human Resources at (904) 620-2903 or via e-mail at hr@unf.edu and request your application to be reviewed.