Position descriptions are helpful to job applicants, employees, supervisors and to Human Resources staffers at every stage in the employment relationship. They provide information about the knowledge, training, education, and skills needed for each job. They prevent misunderstanding by informing employees what they need to know to successfully perform their jobs and fulfill the mission of the University.
Quantify whenever possible. Indicate dollar volume for financial responsibility, number of accounts, ledgers, grants, number of faculty in department, number of persons supervised, etc.
The position's immediate supervisor should develop the position description and share with the employee so the expectations of the job functions are clear. The supervisor and management have the right and responsibility to authorize the content of a position description (assign duties and responsibilities).Do:
Avoid using ambiguous terms such as "assist," "advise," "handle," "inspect," and "research." If it is essential that such terms be used, the degree of assistance, advice, handling, inspecting, or researching should be stated.
Complexity of Work Performed
Consequence of Errors
Reports and Record Keeping
Knowledge and Experience
Responsibility for Public Contact
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