Satisfactory Academic Progress

The Higher Education Act of 1965, as amended, requires institutions of higher education to establish and apply standards of academic progress that all students must meet to qualify and remain eligible for assistance from the Title IV student financial aid programs. Therefore, to maintain satisfactory academic progress to be eligible to receive financial aid, students must maintain specified term and cumulative grade point averages and proceed through the program at a pace leading to completion within a specified time frame. Satisfactory academic progress will be measured at the end of each semester. 

 

Institutional categorical and merit/talent scholarship aid is exempted from this Satisfactory Academic Progress policy and is instead based upon each individual award's criteria.  For athletic aid, student-athletes must maintain Progress-Toward-Degree requirements in accordance with the NCAA's Division I Manual (Policy 14.4.3.3) as detailed in the UNF Student-Athlete handbook.

 

Required Completion Rates

Students are required to complete a minimum of 67% of the hours they attempt each term as well as cumulatively. Term and cumulative completion rates are unrounded. A completion rate of 66.66% does not meet the 67% requirement.

Examples:

  • An undergraduate student who attempts 12 hours in a give term must complete 9 hours during that term. 
  • A graduate student who attempts 9 hours in a given term must complete 7 hours during that term. 
  • An undergraduate student who has cumulatively attempted 86 credit hours must complete 58 credit hours. 

Required Grade Point Average
Undergraduate and Post Baccalaureate students must achieve a minimum grade point average of 2.00 each semester and maintain a cumulative 2.00 for all coursework attempted (2.5 term and cumulative for Education majors).

 

Graduate students must achieve a minimum grade point average of 3.00 each semester and maintain a cumulative 3.00 for all coursework attempted. 

 

Remember, at UNF GPAs are calculated unrounded.  A GPA of 1.999 is calculated as 1.99, not  2.00.  For more information on how to calculate your GPA, click here.


Requirement of Maximum Time Frame
Students’ eligibility for financial aid ends when they have exceeded the following:

Undergraduate Students - Exceed 180 attempted credit hours
Graduate Students – Exceed 150% of the total credit hours required for their degree program.

A warning may be issued to students in a given semester if they become close to the exceeding the limits listed above. 

 

Satisfactory Academic Progress Procedures
When a student fails to meet any of the standards outlined for a specified period, the student will automatically be placed on:

 

                Financial Aid Warning – Allowed to continue to receive financial aid

 

If standards are not met the following semester, the student will be placed on:    

    

                Financial Aid Suspension –  Ineligible for Federal student Aid (Pending Appeal)

 

A student on Financial Aid Suspension may submit an appeal.

 

If no appeal for a student in Financial Aid Suspension status is submitted or an appeal is submitted and denied the student will remain on:

 

                Financial Aid Suspension - Ineligible for financial aid unless eligibility is re-established without appeal (see below).

 

If an appeal for a student in Financial Aid Suspension Status is granted, the student will be placed on:

 

                Financial Aid Probation - Allowed to continue to receive financial aid.

 

If standards are not met the following semester, the student will be placed on:

 

                Financial Aid Suspension - Ineligible for financial aid unless eligibility is re-established without appeal (see below).

 

Policy for Student Appeals
If a student is ineligible for Federal Financial Aid based on the satisfactory academic progress requirements, the student may appeal this decision by completing the Satisfactory Progress Appeal Form. The student will be advised in writing of the decision. If an appeal is denied at this level, the student may appeal to the Enrollment Services Appeal Committee.

 
The following steps are required when submitting an appeal:

  1. Submit the Satisfactory Progress Appeal Form.
  2. Clearly state the circumstances that affected your academic performance.
  3. Provide written documentation of your special circumstances.
  4. Attached supporting documentation that validates your statements.
  5. Identify the steps you have taken to ensure that you will not fall below satisfactory academic progress standards in the future.
  6. For students who have exceeded the maximum time frame requirement, a Graduation Contract signed by the student and the academic advisor must be attached to your Satisfactory Progress Appeal Form.
  7. Sign and date your petition.

Some examples of acceptable reasons that must be validated are listed below:

  1. A student's serious illness or accident that must be documented from a medical or mental health professional.
  2. Death in the student's family that must be documented by providing a copy of the death certificate or obituary.
  3. Other unforeseeable circumstances beyond the control of the student that caused the student to fall below the satisfactory progress standard.

Subsequent Degree Programs

Satisfactory academic progress status is calculated for all students after the posting of grades each semester and prior to the start of the following semester. As a result, some students moving from a bachelor degree program to a master's degree program in a subsequent semester may be placed on Satisfactory Progress Warning or Suspension for exceeding 150% of the attempted hours needed to receive a degree, based on total hours they have attempted at UNF. Students in this situation may need to submit a SAP Appeal requesting a recalculation of their SAP status based on their new degree program. For more information and to determine if this applies to you, please contact One-Stop Student Services at (904) 620-5555.

Concurrent Enrollment and Study Abroad
Hours and grades earned from other institutions as a part of Consortium and/or Study Abroad agreements must be evaluated to verify that the above listed SAP standards have been met. Students who take courses at another institution through Concurrent Enrollment and Study Abroad are required to submit transcripts from the host institution(s). These transcripts must provide final grades for the coursework approved by UNF. The grades earned in these courses will be included in the student’s hours attempted and will be included in future Satisfactory Progress reviews. Students should submit an official transcript and a SAP Concurrent Enrollment/Study Abroad form to request a reevaluation of their SAP status after transcript evaluation.

 

Re-establishing Eligibility Without Appeal

If the student chooses not to appeal or an appeal is unsuccessful for Grade Point Average or credit hours earned, the student may

re-establish eligibility by taking coursework and earning the appropriate GPA or number of hours.

 

Eligibility may not be re-established without an appeal when Maximum Time Frame (150% rule) standards are violated.

 

Questions? Contact One-Stop Student Services
If you need additional information, please contact One-Stop Student Services at (904) 620-5555 or in person. One-Stop is located in Hicks Hall, Building 53, Suite 1700.